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Council Meeting November 24, 1998 Santa MOnica, California
TO Mayor and City Council
FROM City Staff
SUBJECT Recommendation to Award Bid to Furnish and Deliver One 14,000 Gross
Vehicle Weight Rated (GVWR) Cab and ChassIs with Stake Bed, Bid #2695
Introduction
This report recommends award of bid to furnish and deliver one 14,000 gross vehicle
weight rated (GVWR) cab and chaSSIS wIth stake bed for the TraffIc OperatIons Drvlslon,
Planning and Community Development Department, In the total amount of $32,87228,
including applIcable sales tax
Backaround
In response to published Notices InvitIng Bids (published May 28 and 29, 1998) In
accordance with City specifications, bids were received and publicly opened and read on
September 1, 1998 Proposal forms were mailed to ten vendors and notices were
advertised In accordance WIth City Charter and MUnicipal Code provIsions Three
proposals were received as follows
VENDOR AMOUNT
(Gasoline Powered)
1 Maurice Sopp & Son 532,872 28
2 Robert Loud Ford $34,207 00
3 Midway Ford $41,994 16
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The new stake bed will replace a 1977 Ford one ton truck and will be used for transporting
equipment and supplies to vanous Job sites
The low bid IS a Chevrolet gasoline powered vehicle and the manufacturer does not do
business In Burma, which IS consistent wIth the City's Burma Policy (Resolution #8966)
There are no alternative fuel engines available at this time The purchase of this gasoline
powered vehicle IS consistent with the City's reduced emiSSions fuel policy There IS no
California Air Resources Board (CARB) approved conversIon kit available for this vehicle
at this time, and there IS no estimate of when a CARB approved converSion kit will be
available to convert the vehicle to compressed natural gas
Staff has evaluated the low bid and finds that It meets City speCifications
BudaeUFlnanclallmoact
Fiscal Year 1998-99 appropriation authOrity for this p u rch ase IS In the Capital
I mprovement Budget. account number 54-710-461-20098-8900-99167. "Fleet VehIcle
Replacement Program"
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Recommendation
It IS recommended that the award of Bid #2695 be made to Maurice Sopp & Son m the
total amount of $32,87228, Including applicable sales tax, as the lowest responsible
bidder
Prepared By Pam Wortham, Purchasing Agent
Margarita Lee, Buyer
Ralph Merced, Fleet Maintenance Supermtendent
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