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-=It 6767 OCT 27 1998
EPWM CP BS AA SA sm [s \sp1393\cc1393b wpd] Santa Monica, California
Council Meeting October 27, 1998
TO Mayor and City Council
FROM City Staff
SUBJECT Recommendation to Authorize the City Manager to Negotiate and Execute
Contract Modifications with Letner Roofing, Inc , for Additional Work On
the Carousel Building Roof
Introduction
This report recommends that the City Council authonze the City Manager to negotiate and
execute contract modifications With Letner Roofing, Inc. for additional work not to exceed
$28,672 on the Carousel BUilding Roof
Background
The Carousel bUilding roof has leaks that can no longer be repaired and It needs to be
replaced Dunng the past several years, leaks and condensation have resulted In damage
to the hand-carved wood carousel horses, the Intenor wood f100nng and the roof structure
Dunng the FY 1997 budget process, City Council approved funding to replace the Pier
Carousel bUilding roof This project Includes replaCing the metal, cone shaped standing
seam roof, the detenorated wooden cupola and louvers at the top of the roof, and the flat
bUilt-up portions of the roof
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(oK
OCT 2 7 1998
DISCUSSion
Upon demolitIOn of the eXisting roof, several unforseen conditions were revealed Pnor
to bidding, the City had an asbestos mvesligatlon done on the roof The Investlgalion
Included conng at several roof locations which found only two layers of roofing matenal on
the structure, both contalnmg asbestos The contractor's bid was based on these
conditions However, demolition revealed up to 13 additional layers of roofmg matenal en
the bUilding at sections other than those tested In the onglnal Investigation The
contractor could not anticipate the large Increase In matenal which must be carefully
disposed of uSing plastic SUits, respirators, and sealed trucks The City required the work
to be done at night for minimal pedestnan Interference and mOnitored by an mdependent
asbestos monltonng company was contracted with to ensure safe and proper disposal
A second major discovery was that the eXisting faSCia metal around the top of the three
towers and the fourth back corner was very corroded The back Side shows significant
corrosion and the top liP, hidden by the eXisting roofing matenal, IS severely corroded and
not re-useable This conditIOn was not VISible or suspected at the time of the onglnal Job
deSign Replacing this metal at a later date would rum the quality of the new roof and VOid
the warranty Pnor to discovery of the faSCia condition, staff had approved other contract
change orders, Within the contract contingency amount, to allow for Improvements to
roofing_Insulation and roof top air circulation elements
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Budget\Flnanclallmoact
The current contract with Letner Roofing, Inc , IS for $247,000 plus contingencies for a
total of $300,000
CONTACT MODIFICATION $28,672
CONTINGENCY 13.294
Total $41,966
This contract modification Will bnng the contract total. Including contingencies to $341.966
Funds are available In account number 30-720-625-29289-8900-99924
Recommendation
Staff recommends that tl"e City Council
1 Authonze the City Manager to negollate and execute contract modifications with
Letner Roofing, Inc for work not to exceed $28,672 on the Carousel BUilding
Roof, and
2 Authonze the City Engineer to approve any necessary change orders to
complete additional work In conformance with the Admlnlsrratlve Instructions on
change orders
Prepared by. Craig Perkins, EnVIronmental & Public Works Mgmt Director
Anthony Antlch, City Engineer
Jeff Mathieu, Director Resource Management
Howard Robinson. Economic Development Manager
Greg de Vlnck, Senior Pubic Works Inspector
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