SR-6-D (54)
Purch PW RAH F \FINANCE\PURCH\STFRPTS\SRBD2698 WPD GC~~
Council Meetmg October 13, 1998 Santa MOnica, California
TO Mayor and City Council
FROM City Staff
SUBJECT Recommendation to Award Bid to Furnish and Deliver One 80,000
Gross Combined Weight (GCW) Tandem Dnve Truck Tractor, Bid
#2698
Introduction
ThiS report recommends award of bid to furnish and deliver one 80,000 GCW
tandem drive truck tractor for the Solid Waste DIVISion, Environmental and PubliC
Works Management Department, In the total amount of $139,14780, mcludlng
applicable sales tax
Backaround
In response to published Notices Inviting Bids (published May 28 and 29, 1998) In
accordance With CIty specifications, bids were received and publicly opened and
read on June 23, 1998 Proposal forms were mailed to twelve vendors and notices
were advertised In accordance With City Charter and Municipal Code proVIsions
Two proposals were received as follows
Vendor Amount
Carmenlta Truck Center $ 84,435 00 (diesel powered)
Boerner Truck Center $139,147 80 (dual fuel-CNG/dlesel) lOD
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Carmenlta Truck Center did submit a bid for a diesel powered tractor ($84,435), but It
IS not consistent with the City's reduced emissions fuel policy The bid submItted by
Boerner Truck Center for a dual fuel (CNG/dlesel) powered tractor meets City
specifications and IS consistent with the City's reduced emiSSions fuel policy The
dual fuel engme IS rated at 400 horsepower and exceeds City minimum specification
reqUIrements
The purchase of thiS tractor has been delayed two years waiting for the availabIlity of
a dedicated CNG engme However, the latest mdustry reports Indicate that a
dedicated CNG engme which Will meet City speCifications With mlnrmum gross
horsepower of 370 and peak torque of 350 IS at least two years from development
The horsepower and torque are cntlcal to the performance of the tractor Th tractor
transports twenty tons of refuse to vanous landfills Each landfill IS a mlnrmum of
thirty-five miles one way With several steep inclines
BudaetlFmanclallmoact
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Fiscal Year 1998-99 appropnatlon authonty for thiS purchase IS m the Capital
Improvement Budget, account number 54-710-461-20098-8900-99167 "Fleet Vehicle
Replacement Program"
Recommendation
It IS recommended that Council reject the bid submitted by Carmenrta Truck Center
and that the award of Bid #2698 be made to Boerner Truck Center m the total
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amount of $139,14780, including applicable sales tax, as the most responsible
bidder
Prepared By Pam Wortham, Purchasing Agent
Marganta Lee, Buyer
Ralph Merced, Fleet Maintenance Supenntendent
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