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Council Meeting September 22, 1998 Santa Monica, California
TO Mayor and City Council
FROM City Staff
SUBJECT Authorize City Manager to Negotiate and Execute an Agreement with
O'Meha Consulting to undertake an Administrative Procedures Study of the
Big Blue Bus
Introduction
ThiS report requests that the City Council authonze the City Manager to negotiate and
execute an agreement With O'Meha Consulting for an Administrative Procedures Study for
the Transportation Department The purpose of thiS study IS to Identify areas for
Improvement In the Transportation Department operations
Backqround
Over the past four years the Transportation Department has undergone major
reorganization and staff expansion to accommodate service enhancements to Improve Big
Blue Bus service In addition, the Department IS currently Involved In incorporating
technology changes mto Its dally operations
Although many of the Department's administrative procedures have changed over the past
four years, no comprehenSive review has been made of current procedures to ensure that
support systems and staff are deployed as effiCiently as possible The proposed study
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IS a budget performance objectives for Transportation In the FY1998-99
A Request for Proposals (RFP) was Issued to thirteen (13) consulting firms One proposal
was received Two (2) firms responded that they were unable to undertake the study due
to other commitments and one (1) firm proposed as a subconsultant Staff contacted the
other major firms to determine why proposals were not submitted All firms contacted
Indicated that they had other commitments that precluded their proposing at thiS tIme
A selection committee consisting of Transportation Department diVISion managers
reviewed the single proposal receIved based on the criteria outlined In the RFP Including
understanding of the project requirements, proposed scope of work, experience of the firm
and personnel, and past performance of the project team It was determined that the
proposal was responsive to the RFP References were checked for O'Mella Consulting
and the three subconsultants All four firms received pOSitive comments regarding their
performance on past projects The selection committee believes that the O'Mella team IS
well qualIfied to undertake the study and the cost proposal IS reasonable
Bud!=let/Flnanclal Impact
Funds totaling $75,000 have been budgeted In account number41-600-656-1 0101-5506-
25302
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RecommendatIon
It IS recommended that the City Council authorize the City Manager to negotiate and
execute an agreement In an amount not to exceed $75,000 with O'Meha Consulting for an
Administration Procedures Study of the Transportation Department
Prepared by John B Catoe, Director of Transportation
Janet L Shelton, TransIt Administration Manager
Alva Carrasco, Transit AdmInistration Supervisor
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