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Council Meetmg September 22, 1998 Santa MOnica, California
TO Mayor and City Council
FROM City Staff
SUBJECT Recommendation to Award Purchase Order to Vacuum Metal Deposition to
Furnish, Deliver and Install a Police EVidence Chamber System
Introduction
This report recommends award of purchase order to furnIsh, deliver and Install an
eVidence chamber system for the Office of Administrative Services, Police Department, In
the total amount of $109,044 18, mcludlng applicable sales tax
Background
ThIS system can obtam more flngerpnnts and can develop fingerprints that are up to 20
years old on most smooth non-porous surfaces The system makes It possible to
process eVidence In-house which would have required sendmg the eVidence to an outside
source, Increasmg the speed of analYSIS and reducmg the cost and chain of eVidence
ThiS technology should obtam more suspects' flngerpnnts from crime scenes and thereby
result In a higher number of arrests and conVictions
Staff has searched the marketplace and has determined thiS product IS only available from
one manufacturer, and the manufacturer has not licensed any dlstnbutors to sell the
product Staff therefore recommends that the police eVidence chamber system be
purchased from Vacuum Metal DepOSition as the sole source manufacturer of the product
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Ordinance Number 1743 (CCS), Section 5, paragraph 224080 (1) of the Santa MOnica
MUnicipal Code allows exception to competitive bidding when services are purchased from
a sole provider Staff has evaluated the quote submitted by Vacuum Metal Deposition and
finds that It meets City specifications.
Budget/Financial Impact
Fiscal Year 1998-99 appropnatlon authorrty for thiS purchase IS In the Capital
Improvement Budget account number 22-730-304-20097-8900-99537, "Miscellaneous
Grants", which was funded through the State of California's Citizens' Option for Public
Safety (COPS) program funds On December 17, 1996, the City Council approved the
use of these grant funds for advanced technology mnovatlons
Recommendation
It IS recommended that a purchase order be made to Vacuum Metal Deposition In the
amount of $109,044 18, including applicable sales tax
Prepared By Pam Wortham, Purchasing Agent
Diane Howell, Buyer
Jim Simpson, Identification Section SupervIsor
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