SR-6-C (67)
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Council Meeting September 22, 1998 Santa MOnica, California
TO Mayor and City CouncIl
FROM CIty Staff
SUBJECT Recommendation to Award BId to FurnIsh and Deliver Seventy-Five
Pentium II Personal Computers, Bid # 2722
Introduction
This report concerns award of bid to furnish and deliver miscellaneous computer
equipment for various City departments In the total amount of $119,344 81, Includmg
applicable sales tax
Backaround
In response to published NotIces Invltmg BIds (published August 11 and 12, 1998) to
furnIsh and deliver seventy-fIve Pentium II personal computers In accordance with City
specifications, bids were receIved and publicly opened and read on September 1, 1998
Proposal forms were mailed to forty-seven vendors and notices were advertised In
accordance with City Charter and Municipal Code provIsIons Nineteen proposals were
received as follows
VENDOR AMOUNT(Jncludrng Sales Tax)
(1) Multlwave $116,26050
(2) California Integrated Solutions (WMBE) $119,34481
(3) MICro World (WMBE) $119,700 00
(4) Data ImpreSSions $120,807 00
(5) PCDC (WMBE) $125,921 81 Cc>c,
SEP 2 2 ~:J
(6) Santa MOnica Systems (WMBE) $129,00675
(7) Telestar Corp $132,49800
(8) ceT, Inc $134,121.75
(9) First Computer Corp $137,12500
(10) Caliber Computer Corp $139,88606
(11 ) Premia $140,10000
(12) InternatIonal Data Supply Corp. (WMBE) $146,055 75
(13) DTK Computer Inc $149,30381
(14) Micro City $153,501 75
(15) Shea Technologies $156,07500
(16) Socrates Computer Systems $156,285 94
(17) Tangent Computer $184,296 00
(18) PacIfic Information System $195,662 25
(19) Computer Supply Supermarket $277,82400
As part of the computer equipment replacement program, all outdated desktop computers
Will be replaced In Fiscal Year 1998-99 The new computers Will run Windows 98 The
new computers are compatible wIth all other City computer systems ThiS purchase Will
Include seventy-five Desktop Computer Systems Includmg monrtors, Wmdows98 and
MicroSoft Office 97 software
The bid submitted by Multlwave IS non-responsIve because of failure to Include quote for
office software as reqUired by City speCifications Staff has evaluated the bid submItted
by Callfornra Integrated Solutions and finds that It meets City specrficatlons
BudgetlFmanclallmpact
FIscal Year 1998/99 appropnatlon authority for thIS purchase IS In the CapItal Improvement
Budget, account number 55-710-223-20099-8900-99003, "Computer EqUIpment
Replacement Program"
Recommendation
It IS recommended that Council reject the bId submitted by Multlwave and that the award
of Bid #2722 be made to California Integrated Solutions In the total amount of$119,344 81,
Including applicable sales tax, as the lowest responsIble bIdder
Prepared by Pamela Wortham, Purchasing Agent
Diane Howell, Buyer
Jory Wolf, InformatIon Systems Manager
Sanford Taylor, Systems
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