SR-CC/HA/PA/RA-1 (2)
Resos. 9318jqJlq -J-Q,20 CC5 CC./HA/PA/RA -I
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FIN CMD sd f \finance\budget\yebudrev\9798\sryren98 wpd
Council Meetmg September 22, 1998 Santa MOnica, California
TO Mayor and City Council
Chairperson and Housing Authority Members
ChaIrperson and Redevelopment Agency Members
Chairperson and Parking Authority Members
FROM City Staff
SUBJECT FY 1997-98 Year-End Budget Report
Introduction
This report recommends for Council action necessary year-end budget changes for FY 1997-98,
and those necessary to Implement the FY 1998-99 budget and CouncIl's September 8, 1998
decIsion concerning the Fourth Street Senior Citizens Housing Project ThIs report also transmIts
to the CounCil for information a list of emergency purchases made under provISions of the City's
mUnicipal code, and the FY 1997-98 Year-End Departmental Performance Review and the Capital
Improvements Program Status Report
FY 1997-98 RevIsions to the Adopted Revenue and Expenditure Budgets
Details of revenue and expenditure budget changes that occurred Since January 1, 1998 are listed
at Exhibit A
FY 1997-98 Budget Changes
FY 1997-98 expenditures by department and fund, with the exception of the Water and
Stormwater Funds, were within budget The budget for the Water Fund needs to be increased
prlmanly to fully reflect the MTSE surcharge customer rebates previously approved by the CounCil
The Water and Stormwater Funds' budgets also need to be Increased due to minor additional
- 1 - Qe./HA/PA/FA .1
SEP 2 2 1998
---
operatmg costs The Disaster Rehef Fund budget IS being Increased to recogmze FEMA and
State Office of Emergency Services approvals concerning EI Nino-related expenditures Other
year-end budget changes, having no net Impact on the budget, are necessary to ensure that
departmental budgets are balanced to the major account group appropriation level wlthm a
department by fund The reason for each recommended year-end budget change IS indicated at
ExhibIt B
Year-End Deoartmental Performance Review
The FY 1997-98 Year-End Departmental Performance Review which indicates progress towards
accompllshmg all obJectrves and performance mdlcators IS hereby transmItted as a separate
document for information
Final FY 1997-98 Caoltallmorovements proaram Status Reoort
- ~
Every SIX months, staff provides the City Council With a Capital Improvements Program Status
Report ThiS report explainS the program and financial status of each active City capital project
The status report for June 3D, 1998 IS hereby submitted as a separate document for information
FY 1998-99 ,Budget Changes
Rather than walt until the FY 1998-99 Mid-Year Budget ReView, variOus FY 1998-99 budget
changes, detailed at Exhibit C, are now recommended These changes are necessary to reflect
mformatlon not avaIlable when the CIty's budget was adopted In June, 1998, to make technrcal
changes and corrections necessary for Implementation of the FY 1998-99 Adopted Budget, and
to Implement the Council's September 8, 1998 deCISion concerning the Fourth Street Semor
HOUSing Project
- 2 -
As part of the legal settlement concerning the Fourth Street Senior Citizen Housing ProJect, the
City will construct an additional level of pubhc parking at 1116-1146 Fourth Street The total cost
of this project IS $4,983,060, $2,000,000 from the sale of air rights, $2,563.660 from
redevelopment funds, $309,400 from HUD (directly to the developer) and a CHARP loan of
$110,000 The appropriatIon of the aIr rights revenue has already been approved by the Council
The CHARP loan will be processed under staffs administrative authority To Implement this
decIsIon the following actions need to be taken
. Appropriate $2,563,660 to account number 17-720-264-20099-8900-99045 This IS
reflected at ExhIbIt C Followmg the September 8, 1998 Council Meeting, staff
determined It was necessary to redesign the parkmg structure to prOVide easier turning
radII for cars, and Increase VISibility and public safety The redesign will Increase project
costs
. Approve the resolutions at Exhibits F and G for the City Council and the Redevelopment
Agency to make the fmdlngs necessary to help finance this project With redevelopment
funds
. Approve the reimbursement agreement at Exhibit H between the City and the
Redevelopment Agency To finance the project, It IS necessary that the City lend funds
to the Redevelopment Agency and the Redevelopment Agency repay the CIty as tax
Increment revenues accrue to the Earthquake Recovery Redevelopment Project Area
. Approve the resolutIon at ExhIbit I walvmg competltrve bIddIng procedures for thIS project
to purchase goods and services more economically and to protect the pubhc health,
safety and welfare
- 3 -
BudaetlFmanclallmoact
The FY 1997-98 budget changes detailed at Exhibit B recognize actual expenditures Incurred and
Will not significantly change estimated fund balance projections for June 30, 1998 as presented
In the Adopted City Budget for FY 1998-99 Actual fund balances Will be reported m conjunction
with submisSion of the City's Comprehensive Annual Fmanclal Report for FY 1997-98 In
December, 1998
The FY 1998-99 General Fund budget changes detailed at Exhibit C result In the projected
General Fund 6/30/99 balance as shown below
Adopted Revised
FY 1998.99 Budaet Changes FY 1998-99 Budget
6/30/98 Estimated
Actual Fund Balance $ 14,500,000 * $ 0 $ 14,500,000 *
Plus Revenues 151,861,500 (8,533) 151,852,967
Less Expenditures 145,816,361 234,483 146,050,844
Balance Sheet
Transfers (4.496.077) 148,710 (4.347.367)
6/30/98 BUdgeted
Fund Balance $ 16,049.062 $ (94,306) $ 15,954.756
... Reflects the unreserved/unobligated fund balance
All other budget changes detailed at Exhibit C do not significantly change the projected
June 30, 1999 fund balances as presented In the Adopted CIty Budget for FY 1998-99
Personnel Actions
Included at Exhibit D IS a resolution revIsing salaries for various positIons These salary changes
result from an analysis of sImilar positions In comparable cities and internal equity factors The
cost of these changes Will be absorbed In the eXisting budget
- 4 -
Also at ExhIbit D IS a listing of position changes which have been reviewed and approved by the
City Manager, Personnel Director and Personnel Board No appropriation change IS reqUired to
Implement any of these changes
Emeraencv Purchases
City procurement procedures require competitive bidding, but also authonze the City Manager to
secure necessary resources on an expedited basIs If an emergency anses, or If It IS In the Interest
of public health and safety If the City Manager exercIses thiS emergency authonty, It must be
reported to the Council All emergency purchases to be reported at thiS time are set forth at
ExhIbit E
Recommendations
It IS recommended that a) the City Council, Housmg Authority, Redevelopment Agency and
Parking Authonty approve the budget changes detailed m Exhibits Band C, b) the CIty Council
adopt ExhibIt D establlshmg vanous new clasSifications and adopting vanous new salary rates,
and c) concerning the Fourth Street Senior HOUSing ProJect, the City Council and Redevelopment
Agency approve the resolutions at Exhibits F and G and the Reimbursement Agreement at Exhibit
H, and the City Council approve the resolution at Exhibit I
Prepared by Susan McCarthy, ASSistant City Manager
MIke DenniS, Director of Finance
Karen Bancroft, Director of Personnel
John Karclc, Budget Manager
Ralph Bursey, Revenue Manager/Treasurer
Joan AkinS, Administrative Services Officer
DaVid Carr, ASSistant Treasurer
Katie LIChtlg, Senior Management Analyst
Karen Feinberg, Senior Administrative Analyst - Budget
Glgl Decavalles-Hughes, Senior AdminIstrative Analyst - Budget
Bob Moncnef. HOUSing Manager
- 5 -
Attachments Exhibit A - PrevIously Approved ReVISions to FY 1997-98 Revenue and
Expenditure Budgets for the Penod 1/1/98 - 6/30/98, and
Explanations of Previously Approved Changes
Exhibit B - Summary of Proposed FY 1997-98 Revenue and Expenditure
Budget Changes, and Summary of Proposed (No Net Budget
Impact} FY 1997-98 Budget Changes ReqUlrmg City Council
Approval
ExhIbIt C - Summary of Proposed FY 1998-99 Revenue and Expenditure
Budget Changes
Exhibit 0 - Resolution RevIsing Salaries for Vanous POSitIons, and a Listing of
POSition Changes
Exhibit E - Listing of Procurements Reported Pursuant to Ordinance #1743
Exhibit F - A Resolution of the City Council of the City of Santa Monica
Consenting to the Santa MOnica Redevelopment Agency's Funding
of the 1116-1146 Fourth Street Project and Approvmg a
Reimbursement Agreement between the City and the
Redevelopment Agency
Exhibit G - A Resolution of the Redevelopment Agency of the City of Santa
MOnica Approving the 1116-1146 Fourth Street Project and
Approving a Reimbursement Agreement between the City and the
Redevelopment Agency
ExhIbit H - ReImbursement Agreement for the 1116-1146 Fourth Street Project
By and Between the City of Santa MonIca and the Redevelopment
Agency of the CIty of Santa MOnica
Exhibit I - A Resolution of the City Council of the City of Santa MOnica
Authonzlng a Waiver of Bidding Requirements for Public Works
Projects Pursuant to MUnicipal Code Sections 224071 (d)(1) and
224 071 (d)(3) for the Construction of a Pubhc Parkmg Structure on
Lot 4 Located at 1116-1146 Fourth Street
- 6 -
EXHIBIT A
CITY OF SANTA MONICA
PREVIOUSLY APPROVED REVISIONS TO FY 1997-98 REVENUE BUDGET
FOR THE PERIOD 1/1/98 - 6/30/98
Previously
Approved
Revised RevISions to Proposed
Reven ue Revenue Budget Revenue
Budget (1/1/98 - Year End Budget
Fund as of 1/1/98 6/30/98) Budget Changes 6/30/98
--------------------------------------------- -------------------- ----------------- ----------- ----------..---------
General $ 137,490,681 $ 6,375 $ 137.497,056
Low/Moderate Income Housmg Fd 834,525 300.000 1.134,525
Earthquake Recovery Redev Fd 833,000 1,460.000 2.293,000
Miscellaneous Grants 12,832,367 924.378 13,756,745
Stormwater Management 1,287,402 12,305 1,299,707
Vehicle Management 6,491,482 0 6,491,482
Computer Equipment Replacement 678,262 0 678,262
All Other Funds (Excluding 128,202,452 0 128,202,452
Disaster Rehef Fund)
...-....-----------..- -...--------------- ----------- --------------------
Total (Gross) 288,650,171 2,703,058 291,353,229
Less Transfers
Reimbursements (21,557,317) 0 (21,557,317)
Total (Net) $ 267,092,854 $ 2.703,058 $ 0 269,795,912
----------- --------- ------ -----------
----------- --------- ------ -----------
DIsaster Relief Fund $ 20,921,458 $ 0 $ 0 20,921,458
- 7 -
EXHIBIT A
CITY OF SANTA MONICA
EXPLANATIONS OF PREVIOUSLY APPROVED FY 1997-98
REVENUE BUDGET REVISIONS
FOR THE PERIOD 1/1/98 - 6/30/98
Council Agenda
Session Item
Date Number DescnptlOn/Fund Amount
...------------- ---- - --- ..--- ---- ---..-- ------- - - - - -.. ---.. - -.. - - -.. ----- - - - - - - -.. -...... -.... - - -.. - -.... - -.... - - ---- --------------------
2/24/98 6 - C, 6 -0, 6 -E Reflects establishment of new $ 6,375
preferential parking zone
(Fund 01 - General)
2/24/98 CC/RA - 1 Midyear Budget Review Changes
(Fund 15 - Low/Moderate Income Housing) 300,000
(Fund 17 - Earthquake Recovery Redevelopment) 1,460,000
(Fund 20 - MIscellaneous Grants) 9,200
---..----------------
Subtotal - Midyear Budget Review Changes 1,769,200
2/24/98 6 - 0 Reflects 1996 Los Angeles County Proposition 271,500
A grant funding to Install catch basin monitoring
devices and to retrofit the Pier storm drain
(Fund 20 - MIscellaneous Grants)
4/14/98 6-C Reflects one-time ProposItion C dlscretlonary 573,000
funding grant from the Los Angeles County
Metropolitan Transit Authonty for the Smart
Corndor Extension Enhancement and the
Transit Preferential Treatment and Priority
Systems Projects
(Fund 20 - Miscellaneous Grants)
4/28/98 60 Reflects reimbursement from Los Angeles 12,305
County Department of PublJc Works for
educational site VISitS related to mUnicipal storm
water permits
(Fund 34 - Stormwater Management)
5/12/98 6F Reflects new used 011 recycling grant from the 70,678
California Integrated Waste Management
Board
(Fund 20 - Miscellaneous Grants) --... ----.... ---.. -------
Total (Gross) $ 2,703,058
- 8 -
EXHIBIT A
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ro W > ~ - ~
~E~ ~ ~ ~ ~
(I) OJ E;::: 2: > ;:::
O)-:J +-" --- - ......
~-z ~ ~ ~ ~
en (/) - CI)
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uc15
- 11 -
EXHIBIT B
SUMMARY OF PROPOSED FY 1997-98 REVENUE AND EXPENDITURE BUDGET CHANGES
I REVENUE ADJUSTMENTS
Department/Division Budget
Fund or Prolect Adlustment Reason
None
II APPROPRIATION ADJUSTMENTS
Department/DlVlsio n Budget
Fund or Project Adjustment Reason
Water EPWM/Water $ 875,766 Increase appropriation to
reflect the actual cost of
FY 1997-98 MTBE
surcharge rebates
provided to Water
DIVISIon customers, and
Increased vehicle
maintenance costs
Stormwater Non-Departmental! 1,610 Funds to pay the Water
Interfund Transactions Fund for work done by
Water DIvIsion personnel
for the Storm water Fund
Disaster Relief Vanous 420,040 To provIde a budget for EI
Nino Disaster Response
expenditures
F' .1~ANCE'B'JDGIT-YEaUDREV,9798'APpq09B W~D
-12-
SUMMARY OF PROPOSED NO NET BUDGET IMPACT EXHIBIT B
FY 1997-98 BUDGET CHANGES
REQUIRING CITY COUNCIL APPROVAL
FOR THE PERIOD 1/1/98 - 6/30/98
Salaries & Supplies & Capital Net
Fund Department/Division Wages Expenses Outlay CIP Chan~e
General City Manager's Offlcel $ (4,607) $ 0 $ 0 $ 0 $ (4,607)
Administration
City Manager's Offlcel ( 144,366) 65,366 4,607 0 (74,393)
Information Systems
General Government/ 0 0 0 79,000 79/000
Capital Improvements
Salanes and Wages savmgs of $4,607 are transferred to Capital Outlay for the purchase of
computer equipment In addition, Salaries and Wages savings of $79,000 are transferred to
Capital Improvements to provide necessary additional funding for the Time and Labor module
of the new Payroll/Human Resources System, and Salaries and Wages savmgs of $65,366
are transferred to Supplies & Expenses for one-time expenditures related to the growth of the
City's local and wide area networks, the Implementation of the new Computer Help Desk,
and the redesign of the City's Web pages
Computer General Governmentl $ 0 $ 0 $ 0 $ 24,691 $ 24,691
Replacement Capital Improvements
General General Governmentl 0 0 0 22,291 22,291
Capital Improvements
CIty Attorney 0 0 (1,991 ) 0 (1/991 )
City 0 0 (2,260) 0 (2,260)
Clerk/Admlnlstratlon
Police/Office of SpeCial 0 (2/000) 0 0 (2,00O)
Enforcement
Plannrng and Comm 0 (11,962) (12,832) 0 (24,794)
Development/Clty
Plannmg
Plannmg and Comm 0 0 8,754 0 8,754
Development/BUIlding
and Safety
CIVIC Recreation and Culturall 0 0 0 (2,400) (2,400)
AuditOrium Capital Improvements
General Government/ 0 0 0 2,400 2,400
Capital Improvements
Supplies and Expenses, Capital Outlay and Capital Improvement savings In various funds are
transferred to the Computer EqUipment Replacement CIP to purchase computers for
departmental personnel
- 13 -
--- --- - --
SUMMARY OF PROPOSED NO NET BUDGET IMPACT EXHIBIT B
FY 1997-98 BUDGET CHANGES
REQUIRING CITY COUNCIL APPROVAL
FOR THE PERIOD 1/1/98 - 6/30/98
Salaries & Supplies & Capital Net
Fund Department/Division Was:les Expenses Outlay CIP Chans:le
General Finance/Administration $ 0 $ (12,800) $ 0 $ 0 $ (12,800)
General Government! 0 0 0 12,800 12,800
Capital Improvements
Fman cel Accou ntmg 0 (23,413) 0 0 (23,413)
Fmance/Treasury 0 (33,037) 56,450 0 23,413
Supplies and Expenses savings of $69,250 are transferred to Capital Outlay to finance the
replacement of furniture and office eqUipment which IS no longer serviceable, and to Capital
Improvements for the City's new fmanclal management system
General Pollce/Offlce of Special $(285,547) $ 0 $ (30,045) $ 0 $ (315,592)
Enforcement
Public Safety! 0 0 0 31,559 31,559
CapItal Jmprovements
Non-Departmentall 0 284,033 0 0 284,033
lnterfund Transactions
Miscellaneous Non-Departmental/ 0 (284,033) 0 0 (284,033)
Grants fnterfund Transactions
Public Safety/ 0 0 0 284,033 284,033
Capital Improvements
Technical change to move 1997 allocation for local law Enforcement Block Grant from
Police Department operating budget to a Miscellaneous Grants Fund capital Improvement
project and to eliminate operatmg budget Interfund transactIOns whIch are no longer required.
General Non-Departmental! $(418,499) $ 0 $ 0 $ 0 $ (41 8,499)
All Others
Non-Departmentall 0 41 B,499 0 0 418,499
Interfund Transactions
Savmgs In vanous Salaries and Wages accounts are transferred to Sup pires and Expenses due
to lower than antIcIpated reimbursements from various funds for work primarily performed by
the Housing DIVISion, and for Increased vehicle maintenance costs
- 14 -
SUMMARY OF PROPOSED NO NET BUDGET IMPACT EXHIBIT B
FY 1997-98 BUDGET CHANGES
REQUIRING CITY COUNCil APPROVAL
FOR THE PERIOD 1/1/98 - 6/30/98
Salaries & Supplies & Capital Net
Fund Department/DivisIon Waqes Expenses Outlay CIP Chanqe
General CommunIty and Cultural $ 0 $ 26,189 $ 1,831 $ 0 $ 28,020
Services/ Cultural
Affairs
Community and Cultural 0 (28,020) 0 0 (28,020)
Services/Parks and
Sports
Community and Cultural 0 14,800) 4,800 0 0
Services/ Human
ServIces
Non-Departmental! 0 (24,904) 0 0 (24,904)
Interfund Transactions
Miscellaneous Non-Departmental! 0 24,904 0 0 24,904
Grants lnterfund Transactions
Supplies and Expenses savings are transferred to Capital Outlay to purchase storage bins for
the Cultural Affairs and Human ServIces DIvISions Cultural Affairs appropriation IS Increased
from Parks and Sports Supplies and Expenses savings to reflect donations and grant awards
for vanous programs A portion of the Increased Cultural Affairs appropnatlOn Increase IS
reimbursed from the Miscellaneous Grants Fund
General Library! AdminIstratIOn $ 0 $ 522 $ 19,500 $ 0 $ 20,022
and FaCIlities
Library/InformatIon (20,022) 0 0 0 (20,022)
Management
$19,500 of Supplies and Expenses are transferred to Capital Outlay to finance the
replacement of furnIture which IS no longer servIceable, and $20,022 In SaJanes and Wages
savings are transferred to Supplies and Expenses for unanticipated utilities costs related to
the electrical retrofit program, Increased Literacy Program costs, replacement plant costs,
and the cost of replaCing no longer serviceable office equipment
General EPWM/Clvll Engineering $ 0 $ (1,541) $ 1,541 $ 0 $ 0
Supphes and Expenses savings are transferred to Capital Outlay to finance the replacement
of furniture which IS no longer serviceable
- 15 -
SUMMARY OF PROPOSED NO NET BUDGET IMPACT EXHIBIT B
FY 1997-98 BUDGET CHANGES
REOUIRING CITY COUNCIL APPROVAL
FOR THE PERIOD 1/1/98 - 6/30/98
Salaries & Supplies & Capital Net
Fund Department/Division Waqes Expenses Outlay elP Change
Beach Commumty and Cultural $ 0 $ (3,768) $ 0 $ 0 $ (3,768)
Services/Beach
Non-Departmentall 0 3,768 0 0 3,768
Interfund Transactions
Supplies and Expenses savIngs In the Commumty and Cultural ServIces Beach DrVISlon are
transferred to Supplies and Expenses In the Beach Fund Non-Departmental Interfund
Transactions DIVIsion due to greater than anticipated expenditures for Police Officer Beach
Patrol duties
Water EPWMfWater $ (80,871) $599,911 ;(327,427) $ 0 $ 191,613
Non-Departmental/ 0 (191,613) 0 0 (191,613)
Interfund Transactions
Salaries and Wages and Capital Outlay savings In the Water DIVISIon, and Supplies and
Expenses savings In the Non-Departmental Interfund Transactions DIViSion are transferred to
Supplies and Expenses In the Water DIVISion for the FY 1997-98 MTBE surcharge rebate
expense, which was not initially budgeted In FY 1997-98
Solid Waste EPWM/Solld Waste $ 0 $161,480 $ 0 $ 0 $ 1 61 ,480
Management Management
EPWM/Street Sweeping (161,480) 0 0 0 (161,480)
Salaries and Wages savmgs are transferred to Supplies and Expenses due to greater than
antiCipated landfill disposal costs, and for mcreased vehicle maintenance costs
Pier Resource Mgmt/ $ 0 $ (1,873) $ 1,873 $ 0 $ 0
Economic Development
DIVISIOn/Pier
Supplies and Expenses savings are transferred to Capital Outlay to finance the replacement
of furniture which is no longer serviceable
CIVIC Community and Cultural $ 0 $ (155) $ 155 $ 0 $ 0
AuditOrium SerVices/Event FaCIlities
Supplies and Expenses savings are transferred to Capital Outlay to purchase trash
receptacles for the CIVIC AuditOrium
- 16 -
SUMMARY OF PROPOSED NO NET BUDGET IMPACT EXHIBIT B
FY 1997-98 BUDGET CHANGES
REQUIRING CITY COUNCIL APPROVAL
FOR THE PERIOD 1/1/98 - 6/30/98
Salaries & Supplies & Capital Net
Fund Department/Dlvislon Waqes Expenses Outlay CIP Change
Airport Resource Management! $ 452 $ (3,651 ) $ 3,199 $ 0 $ 0
Airport
Supplies and Expenses savings are transferred to Salaries and Wages due to unanticipated
temporary employee costs and to Capital Outlay due to higher than anticipated costs related
to storm damage
Cemetery Non-Departmental/ $ 12,659 $ (12,659) $ 0 $ 0 $ 0
Interfund Transactions
Supplies and Expenses savings are transferred to Salaries and Wages pnmanly due to higher
than anticipated Hearth and Dental benefit costs
Cable Com- City Manager/Cable TV $ 0 $ (428) $ 428 $ 0 $ 0
munlcatlons Admmlstratlon
Supplies and Expenses savings are transferred to Capital Outlay to purchase computer
equipment
Workers' City Manager/ $ 12,331 $ la,a69) $ (1,500) $ 0 $ 1,962
Compensation Risk Management
Non-Departmental/ 0 (1,962) 0 0 (L962)
Workers' Compensation
Self-Insurance
Supplies and Expenses and Capital Outlay savmgs are transferred to Salaries and Wages due
to greater than anticipated permanent and temporary employee salaries and benefits expense
Disaster Community and $ 454 $ (454) $ 0 $ 0 $ 0
Relief Cultural Servlces/
Community and
Senior Programs
EPWM/Clvll Engineering 0 (414,555) 414.555 0 0
Supplies and Expenses savings are transferred to Salanes and Wages due to greater than
anticipated disaster relief-related labor costs and to CapItal Outlay to reflect actual
expenditures
- 17 -
EXHIBIT C
SUMMARY OF PROPOSED FY 1998-99 REVENUE
AND EXPENDITURE BUDGET CHANGES
I REVENUE ADJUSTMENTS
Budget
Fund Department/Division Adjustment Reason
General FI na ncel Administration $(108,533) Technical adjustment to
equate budgeted revenue
from administrative
mdlrect charges paId by
other funds to related
expenditures In other
funds
General F InancelT reasury 100,000 To reflect mcrease m
secured property tax
revenue based on FY
1998-99 assessed value
mformatlon from the Los
Angeles County
Assessor's Office
Disaster Relief FmancelTreasury 393,787 To reflect reimbursements
from FEMA ($315,030)
and the State Office of
Emergency Services
($78,757) for EI Nino
related expenses which
occurred dUring FY
1997 -98
CDBG Community & Cultural 13,075 To reflect Increase In FY
Services/Human 1998-99 CDSG funding
Services allocatIon ($11,481) and
to adjust the revenue
budget for the Home
Delivery Meal Program
grant from Los Angeles
County ($1,594) to actual
award amount
- 18 -
EXHIBIT C
SUMMARY OF PROPOSED FY 1998-99 REVENUE
AND EXPENDITURE BUDGET CHANGES
Budget
Fund Department/Division Adjustment Reason
COSG Resource ManagementJ 419,163 Techmcal correction to
Housing equate budgeted
revenues In the fund to
revised budgeted
expenditures for MERL
Program loans ($388,406)
and administrative costs
($30,757)
Miscellaneous Resource Management! 9,396 Technical correction to
Grants Housmg equate budgeted
revenues m the fund to
revised budgeted
expendItures for the
HOME Emergency
Supplemental ($65) and
HOME Presidential
Contmgency ($9,331)
components of the MERL
program
Miscellaneous Community & Cultural 20,933 To adjust revenue budget
Grants Services! Ad rnl nlstratlon for the Los Angeles County
Safe Neighborhood Parks
ProposItion (1996) per
parcel grant to actual
award amount
Miscellaneous Community & Cultural 14,800 To reflect new grant from
Grants Services/Cultural Affairs the California Arts CounCil
Local Education
Partnership Program
Miscellaneous Community & Cultural 2,940 To adjust revenue budget
Grants Services/Community & for grant from Los
Senior Programs Angeles County for the
Congregate Meals
Program
- 19 -
-
EXHIBIT C
SUMMARY OF PROPOSED FY 1998-99 REVENUE
AND EXPENDITURE BUDGET CHANGES
Budget
Fund Depa rtmentJDivision Adjustment Reason
MIscellaneous Resource 11,939 To reflect Increase In FY
Grants Management/Housing 1998~99 allocatIon of
federal HOME Investment
Program grant revenue
($1,000) and a techmcar
adjustment to equate
budgeted HOME
Investment Partnership
revenue to program
expenditures ($10,939)
Computer Equipment CIty Manager! 3,700 To reflect purchase of
Replacement Information Systems new computer equipment
by the Planning and
Community Development
Department
- 20-
-
EXHIBIT C
SUMMARY OF PROPOSED FY 1998-99 REVENUE AND EXPENDITURE BUDGET CHANGES
II APPROPRIATION ADJUSTMENTS
Department/DIVlslon Budget
Fund or Prolect Adlustment Reason
General Attorney $ 4,625 Establish appropriation to
expend previously
Non- Dep a rtmenta Iii nterfund (4,625) received Citizens' OptIon
TransactIOns for Public Safety (COPS)
grant funds for law books
COPS N on- De pa rtmenta 1/1 nterfund 4,625 related to the prosecution
Transactions of misdemeanor
violations
General Planmng & Community $ (2, gOO) Technical adjustment to
Development! Administration transfer funds from
operating budget to the
Planning & Community (800) Computer Equipment
Development!Bldg & Safety Replacement Fund to
prOVide computers for
General Government/ 3,700 personnel
Capital Improvements
Computer General Government/ 2,100
EqUipment Capital Improvements
Replacement
General Community and Cultural 14,800 Technical adjustments to
Services/Cultural Affairs establish appropriation to
reflect grant funds
Non-Departmental!1 nterfu nd (14,800) awarded to the City
Transactions through the California
Arts CounCil Local Arts
Miscellaneous N on-Dep artmental!1 nterfu n d 14,800 Education Partnership
Grants Transactions Program and to transfer
funds from the
Miscellaneous Grants
Fund
General N on- Departme ntal/l nterfund (4,534) Increase reimbursement
Transactions to the General Fund for
the home-delivered and
Miscellaneous Non -Depa rtme nta III nterfu nd 4,534 congregate meals
Grants Transactions programs based on
Increased County
reImbursement rates
- 21 -
- - -- --- ----
EXHIBIT C
SUMMARY OF PROPOSED FY 1998-99 REVENUE AND EXPENDITURE BUDGET CHANGES
Depa rtment/Dlvlslon Budget
Fund or Prolect Adlustment Reason
General General Government/ 88,350 For purchase of reduced
Capital Improvements emiSSion vehicles This
was Inadvertently omitted
from the FY 1998-99
Proposed Budget
Balance Sheet Transfer 148,710 Transfer In of bond
proceeds from Trustee for
1990 Library General
Obligation Bonds
General Government/Capltai 148,710 To appropriate remaining
Improvements 1 990 Library General
Obligation Bonds
proceeds
Housing Authority Non-Oep a rtmenta I /1 nterfund (391) Decrease reimbursements
Transactions from the Housing
AuthOrity and TORCA
TORCA Non- Oep a rtmenta 1/1 nterfund (1,566) Funds to the General
Transactions Fund to reflect a decrease
In operating expenses for
General Non- Depa rtmenta 1/1 nterfund 1,957 work performed for these
Transactions Funds by Housing
DIVISion Staff, due to the
deletion of 1 0 FTE
Administrative Staff
Assistant pOSition and
addition of 1 0 FTE Staff
Assistant III POSition
Redevelopment Community and Economic 2,563,660 To Implement Sept 8,
(EQ Recovery FundI Development/Capital 1998 Council deCISion
Improvements concerning Fourth Street
Senior Housing Project
CDBG Community and Economic 11 ,481 For Increased budget
Development/Capital authOrity for the Citywide
Imp rovements Curb Cuts CIP project
based on an additional
Community Development
Block Grant award
- 22-
EXHIBIT C
SUMMARY OF PROPOSED FY 1998-99 REVENUE AND EXPENDITURE BUDGET CHANGES
Department/DIvISion Budget
Fund or Project Adlustment Rea~on
CDBG Non-Departmental/I nterfu nd $ 419,163 Increase MERL Program
Transactions Loan account
( + $388,406) and MERL
Program Administration
account (+ $30,757) due
to final calculation of
remaining funds available
for expenditure
Miscellaneous Community and Economic 1,000 For Increased budget
Grants Development Capital authOrity related to an
Improvements additional HOME grant
received from HUD.
Miscellaneous N on -Departmental/I nterfu nd 9,396 Increase HOME
Grants Transactions PreSidential Contingency
Loan (+ $6,120) and
Administration (+ $3,211)
accounts, and HOME
Supplemental
AdministratIon account
(+ $65) due to fInal
calculation of remaining
funds available for
expenditure
Miscellaneous Recreation and Cultural 20,933 Increase appropriation for
Grants Capital Improvements Park FaCilities
Maintenance Project to
reflect County grant
funds awarded.
- 23 -
- ---
);
EXHIBIT 0
.
RESOLUTION NO 9318
(CIty Council Series)
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF SANTA MONICA ESTABLISHING NEW
CLASSIFICATIONS AND ADOPTING SALARY RATES
FOR ADMINISTRATIVE SERVICES COORDINATOR, ADMINISTRATIVE STAFF
ASSISTANT - FIRE, ADMINISTRATIVE STAFF ASSISTANT - RESOURCE
MANAGEMENT, ASSISTANT TO THE CITY MANAGER FOR GOVERNMENTAL
RELATIONS, ASSISTANT TO THE CITY MANAGER FOR MANAGEMENT SERVICES,
BEACH MANAGER, CLETS COORDINATOR, COMMUNITY SERVICES SPECIALIST II,
CULTURAL AFFAIRS MANAGER, DATABASE ADMINISTRATOR, EMPLOYEE SERVICES
MANAGER, ENGINEERING SUPPORT SERVICES SUPERVISOR, ENVIRONMENTAL
PROGRAMS ANALYST - CUPA, HUMAN RESOURCES SYSTEMS COORDINATOR, MOTOR
COACH CLEANER SUPERVISOR, SCHEDULING ANALYST, SENIOR ARCHITECT,
SENIOR ADMINISTRATIVE ANALYST - PARKS AND COMMUNITY FACILITY
PLANNING, SENIOR ADMINISTRATIVE ANALYST - RDA PROJECT COORDINATOR,
SENIOR ADMINISTRATIVE ANALYST - SPECIAL PROJECTS, SENIOR TRANSPORTATION
ENGINEER, TRAFFIC OPERATIONS MANAGER, TRANSIT MAINTENANCE
SUPERINTENDENT, TRANSPORTATION PLANNING ASSISTANT, TRANSPORTATION
PLANNING ASSOCIATE, TRANSPORTATION PLANNING MANAGER,
TRANSPORT A TION PLANNING TECHNICIAN AND LIBRARY PAGE
THE CITY COUNCIL OF THE CITY OF SANTA MONICA DOES RESOLVE AS
FOLLOWS
- 24-
-,'It
EXHIBIT 0
.
SECTION 1 The following monthly salary levels are hereby established, effective
July 1, 199B, for the IndIcated permanent clasSifications
ADMINISTRATIVE SERVICES $5,841/Month E-Step
COORDINA TOR ($6,250/Month wIth PERS)
ADMINISTRATIVE STAFF ASSISTANT- $3,582/Month E-Step
FIRE ($3,833/Month with PERS)
ADMINISTRATIVE STAFF ASSISTANT- $3,582/Month E-Step
RESOURCE MANAGEMENT ($3,833/Month wIth PERS)
ASSISTANT TO THE CITY MANAGER $7,210/Month E-Step
FOR GOVERNMENTAL RELATIONS ($ 7,71 8/Month wIth PERS)
ASSIST ANT TO THE CITY MANAGER $7,210/Month E-Step
FOR MANAGEMENT SERVICES ($ 7,71 8/Month with PERS)
BEACH MANAGER $6,591/Month E-Step
($7,052/Month with PERS)
CLETS COORDINATOR $4, 14S/Month E-Step
($4,443/Month with PERS)
COMMUNITY SERVICES SPECIALIST II $1 ,696/Month E-Step
($1,815/Month with PERS)
CULTURAL AFFAIRS MANAGER $6, 148/Month E-Step
($6,578/Month with PERS)
DATABASE ADMINISTRATOR $5,759/Month E-Step
($6, 162/Month with PERS)
EMPLOYEE SERVICES MANAGER $6,751/Month E-Step
($7/224/Month with PERS)
ENGINEERING SUPPORT SERVICES $5,966/Month E-Step
SUPERVISOR ($6,384/Month with PERS)
ENVIRONMENT AL PROGRAMS $4,485JMonth E-Step
ANALYST - CUPA l $4, 799/Month with PERS)
HUMAN RESOURCES SYSTEMS $5,197/Month E-Step
COORDINATOR ($5,561/Month with PERS)
- 25-
~
EXHIBIT 0
.
MOTOR COACH CLEANER SUPERVISOR $3A 1B/Month E-Step
($3,657/Month with PERS)
SCHEDULING ANALYST $ 5,423/Month E-Step
($5,803/Month wIth PERS)
SENIOR ARCHITECT $ 7,046/Month E-Step
($7,539/Month with PERS)
SENIOR ADMINISTRATIVE ANALYST- $5,423/Month E-Step
PARKS AND COMMUNITY (5,803/Month with PERS)
FACILITY PLANNING
SENIOR ADMINISTRATIVE ANALYST- $ 5 ,423/Month E-Step
RDA PROJECT COORDINATOR ($ 5, 803/Month wIth PERS)
SENIOR ADMINISTRATIVE ANALYST - $ 5,423/Month E-Step
SPECIAL PROJECTS ($5,803/Month with PERS)
SENIOR TRANSPORTATION ENGINEER $6A 13/Month E-Step
($6,862/Month with PERS)
TRAFFIC OPERATIONS MANAGER $ 7,57 6/Month E-Step
($8,10B/Month with PERS)
TRANSIT MAINTENANCE $5,969/Month E-Step
SUPERINTENDENT ($ 6,387/Month with PERS)
TRANSPORT A TION PLANNING $4A91/Month E-Step)
ASSISTANT ($4,805/Month with PERS)
TRANSPORTATION PLANNING $5, 18B/Month E-Step
ASSOCIATE 1$ 5,5 51/Month with PERS)
TRANSPORTATION PLANNING $ 7,57 6/Month E-Step
MANAGER 1$8,106/Month with PERS)
TRANSPORTATION PLANNING $3,801/Month E-Step
TECHNICIAN ($4,067/Month with PERS)
SECTION 2. The follOWing hourly salary level IS hereby established, effective
July 1, 1998, for the indicated temporary claSSification:
LIBRARY PAGE $ 7 03/hr A-Step
$ 7 40/hr B-step
- 26 -
.
EXHIBIT 0
.
SECTION 3 The CIty Clerk shall certify to the adoption of this Resolution, and
thenceforth and thereafter the same shall be In full force and effect
APPROVED AS TO FORM
h
~
Marsha Jone~ Moutne
City Attorney
- 27-
,
EXHIBIT 0
POSITION CHANGES
Deoartment Division Delete Add
City Manager AdministratIon 1 0 FTE permanent 1 0 FTE permanent
Semor Management Analyst Assistant to the Crty
Manager for Governmental
Relations
City Manager Administration 1 0 FTE permanent 1.0 FTE permanent
Senior Management Analyst Assistant to the City
Manager for Management
Services
Community and Administration 1 0 FTE permanent 1 .0 FTE permanent
Cultural Services Semor Administrative Analyst Senior AdminIstrative
Analyst - Parks and
Community FaCIlity Planning
Community and Administration o 8 FTE permanent 0.80 FTE permanent
Cultural ServIces Administrative Services Beach Manager
Officer
Community and Human 1 0 FTE permanent None
Cultural Services Services Community Services
Specialist II
Community and Human 1 0 FTE permanent 1 0 FTE permanent
Cultural Services Services Senior Administrative Senior Administrative
Analyst Analyst - Human Services
Community and Cultural Affairs 1.0 FTE permanent 1 0 FTE permanent
Cultural ServIces Cultural Affairs DIvISion Cultural Affairs Manager
Administrator
Environmental and Street 5 0 fTE permanent 5.0 FTE permanent
Public Works Maintenance Maintenance Worker II Maintenance Worker II -
Management Asphalt
Finance Accounting 1 .0 FTE permanent 1 0 FTE permanent
Accountant Accountant - Collections
FIre AdministratIOn 1 0 FTE permanent 1 0 FTE permanent
Senior Administrative Senior Administrative
Analyst Analyst - Fire
Fire Administration 1 0 FTE permanent 1 0 FTE permanent
Administrative Staff Administrative Staff
Assistant Assistant - Fire
- 28-
,
EXHIBIT 0
Deoartment Division Delete Add
Personnel Personnel 1 0 FTE permanent 1 0 FTE permanent
Senior Personnel Technician Human Resources Systems
Coordinator
Personnel Personnel 1 0 FTE permanent 1 0 FTE permanent
Employee and Administrative Employee Services
Services Manager Manager
Planning and Administration 1 .0 FTE permanent 1 0 FTE permanent
Community AdministratIve Services Administrative Services
Development Officer Officer - Planning and
Community Development
Resource Administration 1.0 FTE permanent 1 0 FTE permanent
Management Staff Assistant IV Administrative Staff
AssIstant - Resource
Management
Resource Administration 1 0 FTE permanent 1 0 FTE permanent
Management Administrative Services Administrative ServIces
Officer Officer - FinanCial
Administrator
Resource Housing 1 0 FTE permanent 1 .0 FTE permanent
Management AdministratIve Staff Staff Assistant III
Assistant
Resource Housing 1 0 FTE permanent 1 0 FTE permanent
Management Senior Administrative Senior Administrative
Analyst Analyst - Housing
Resource Housing 1 0 FTE permanent 1 0 FTE permanent
Management Administrative Analyst Administrative Analyst - MERL
Resource EconomIc 1 0 FTE permanent 1 0 FTE permanent
Management Development Senior Administrative Senior Administrative
Analyst - Planner Analyst - SpeCial Projects
(fy9899cu)
- 29-
.
EXHIBIT E
LISTING OF PROCUREMENTS REQUIRED
TO BE REPORTED PURSUANT TO ORDINANCE #1743
DEPARTMENT ISSUE
TYPE OF SERVICE VENDOR P.O. # AMOUNT DATE
Airport Water (Leak) Extenor 099461 $ 40,00000 3/11/98
Containment Research
BUilding and Contractual BUilding Wllldan Assoc 099516 $ 73,307 36 4/14/98
Safety Inspection and Plan
Check Services to deal
With development-related
workload
Engineering Contractual Installation of Burns PaCific 099562 $140,00000 5/14/98
Drams
- 30-
F" ,f....AI-.~E.B.J::;~...E5...::JI'>E'~::02'OD.:::l....1iJ lr'1IPD
.
,
Adopted and approved this 22nd of September. 1998
:4r-~
Robert Holbrook, Mayor
I. Mana M Stewart, CIty Clerk of the City of Santa Monica, do hereby certify that
the foregoing Resolution 9318 (CCS) was duly adopted at a meeting of the Santa
MOnica Crty Council held on the 22nd of September, 1998 by the following vote
Ayes Councllmembers Ebner. Feinstein, Genser, Greenberg, Holbrook,
O'Connor, Rosenstem
Noes Councllmembers None
Abstain Councllmembers None
Absent Councllmembers None
ATTEST
--~~
" - .
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Mana M Stewart. City Clerk
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. t=XHIBIT F
(Ste tJ.,[~o:
RESOLUTION NUMBER 9319 (CCS) t4so ~t(&j1 '-AS
(City Council Senes) + CJ:m,frac;!-
* 1353 (!C.V
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF SANTA MONICA CONSENTING TO THE
SANTA MONICA REDEVELOPMENT AGENCY'S FUNDING OF THE
1116-1146 FOURTH STREET PROJECT AND
APPROVING A REIMBURSEMENT AGREEMENT
BElWEEN THE CITY AND THE REDEVELOPMENT AGENCY
WHEREAS, the Redevelopment Agency of the City of Santa Montca (the "Agency")
has prepared a Redevelopment Plan for the Santa MOnica Earthquake Recovery
Redevelopment ProJect, which would result In the allocatlon of taxes from the Project Area
to the Agency for the purposes of redevelopment, and
WHEREAS, the Agency proposes to fund the public parking spaces at the 1116-
1146 Fourth Street ProJect, and
WHEREAS, the estimated cost of the public parking spaces IS approximately two
million five hundred sixty-three thousand SIX hundred and sixty dollars ($2,563,660), and
WHEREAS. the City and the Agency have prepared a proposed ReImbursement
Agreement to provide a means of constructing the public parkmg spaces at 1116-1146
Fourth Street, and
WHEREAS, SectIon 33445(a) of the Callforma Community Redevelopment law
authOrizes a redevelopment agency, With the consent of the legislative body and If the
agency and the legislatIve body make certain determinations specified In Section 33445,
to pay all or part of the cost of Installation and construction of any publicly owned
Improvement
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SANTA MONICA
DOES RESOLVE AS FOLLOW
SECTION 1 The City Council hereby finds and determines (1) that the proposed
publiC parking IS of benefit to the Earthquake Recovery Redevelopment Project Area, (2)
that no reasonable means of finanCing the Improvements other than that set forth In the
Reimbursement Agreement IS avaIlable to the community, (3) that the payment of funds
for the Improvements Will assist the recovery from, and the elimination of one or more of
the conditions resultfng from, the 1994 Northndge earthquake disaster, (4) that the
payment of funds for the Improvements WIll assist In the elimination of one or more
blighting conditions Inside the Project Area, and (5) that the payment of funds for the
Improvements IS consistent With the Implementation Plan for the Earthquake Recovery
Redevelopment Project
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EXHIBIT F
SECTION 2 The City Council hereby consents to the payment of funds for the
public parking Improvements pursuant to the ReImbursement Agreement
SECTION 3 The City Council hereby approves the RelmbursementAgreement and
authOrizes the City Manager to execute the same on behalf of the City
SECTION 4 The City Clerk shall certify to the adoption of this Resolution and
thenceforth and thereafter the same shall be In full force and effect
AP:ROVED AS TO F~
,l'nIU j ~ Li +4
Marsha Jones Mg.litrle-
City Attorney
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Adopted and approved thIs 22nd of September, 1998
~~
Robert Holbrook. Mayor
I. Mana M Stewart, City Clerk of the City of Santa Monica, do hereby certify that
the foregomg Resolutlon 9319 (CCS) was duly adopted at a meeting of the Santa
MOnica City Council held on the 22nd of September, 1998 by the followmg vote
Ayes Councllmembers Ebner, Femsteln. Genser, Greenberg. Holbrook,
O'Connor
Noes Councllmembers None
Abstain Council members Rosenstein
Absent Councllmembers None
ATTEST
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~.'~~ . .).,.... ...J'~L.....
Mana M Stewart, City Clerk
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EXHIBIT G
.
RESOLUTION NUMBER 45i (RAS) (~a(S{) ,
RtsD.jq'3(q as
(Redevelopment Agency Senes) + ~frl.J
A RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE :it 136 -; [tV
CITY OF SANTA MONICA APPROVING THE
1116-1146 FOURTH STREET PROJECT AND
APPROVING A REIMBURSEMENT AGREEMENT
BETWEEN THE CITY AND THE REDEVELOPMENT AGENCY
WHEREAS, the Redevelopment Agency of the CIty of Santa MOnica (the "Agency")
has prepared a Redevelopment Plan for the Santa MOnica Earthquake Recovery
Redevelopment ProJect. which would result In the allocation of taxes from the Project Area
to the Agency for the purposes of redevelopment, and
WHEREAS. the Agency proposes to fund the public parkmg spaces at the1116-
1146 Fourth Street Project. and
WHEREAS, the estimated cost of the public parking spaces IS approximately two
million fIve hundred sixty-three thousand SIX hundred and sIxty dollars ($2,563,660), and
WHEREAS. the City and the Agency have prepared a proposed Reimbursement
Agreement to provide a means of constructing the publiC parking spaces at 1116-1146
Fourth Street, and
WHEREAS. Section 33445(a) of the California Community Redevelopment Law
authonzes a redevelopment agency, With the consent of the legislative body and If the
agency and the legislative body make certain determinations specified In Section 33445,
to pay all or part of the cost of installation and construction of any publicly owned
Improvement
NOW, THEREFORE, THE REDEVELOPMENT AGENCY OF THE CITY OF
SANTA MON ICA DOES RESOLVE AS FOLLOW
SECTION 1 The Agency CounCil hereby finds and determines (1) that the
proposed public parking IS of benefit to the Project Area, (2) that no reasonable means of
finanCing the Improvements other than that set forth In the Reimbursement Agreement IS
available to the communIty, (3) that the payment of funds for the Improvements Will assist
the recovery from, and the ellmmatlon of one or more of the conditions resultmg from, the
1994 Northrrdge earthquake dIsaster, (4) that the payment of funds for the Improvements
Will assist In the elimination of one or more blighting conditions inSide the Project Area, and
(5) that such payment of funds IS consistent With the Implementation Plan for the
Earthquake Recovery Redevelopment Project
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EXHIBIT G .
SECTION 2 The Agency hereby approves the Reimbursement Agreement and
authorrzes the Executive Director to execute the same on behalf of the Agency
SECTION 3 The Secretary shall certrfy to the adoption of this ResolutIon and
thenceforth and thereafter the same shall be In full force and effect
APPROVED AS TO FORM
lt~Md~~L
Marsha Jones ,~utrre
General Counsel
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Adopted and approved thIS 12nd day of September. 1998
~r~
Robert Holbrook. Chair
I hereby cernf}- that the foregomg ResolutlOn ~o 457 (RAS) was duly adopted at a
meetmg of the Redevelopment Agency held on the 22nd day of September. 1998 by the
followmg vote
Ayes Agency Member Ebner. Femstem. Genser. Greenberg. Holbrook. O'Connor
'\roes Agency Member None
Abstam Agency Member Rosenstem
Absent Agency Member None
ATTEST
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Mana Stewart. Secretary
WrJ,r..t4t 1 JYJ CCS
EXHIBIT H
REIMBURSEMENT AGREEMENT ( f@SOb1l-Q'}lQ tc.5
FOR THE 1116-1146 FOURTH STREET PROJECT + iF~61 MiS)
BY AND BETWEEN
THE CITY OF SANTA MONICA
AND
THE REDEVELOPMENT AGENCY OF THE CITY OF SANTA MONICA
THIS REIMBURSEMENT AGREEMENT (thiS "Agreement") IS entered into thls_
day of , 1998, by and between the CITY OF SANTA MONICA (the
"CIty") and the REDEVELOPMENT AGENCY OF THE CITY OF SANTA MONICA (the
"Agency"), With reference to the follOWing facts.
A The Agency has prepared a Redevelopment Plan for the Santa MOnica Earthquake
Recovery Redevelopment Project which would result In allocation of taxes from the Project
Area to the Agency for the purposes of redevelopment
B The Agency proposes to fund the public parking spaces at the 1116-1146 Fourth
Street Project
C The estimated cost of the pubhc parking spaces is approximately two mllhon five
hundred sIxty-three SIX thousand SIX hundred and Sixty dollars ($2,563,660)
0 The City and the Agency have made the determinations required by California
Health and Safety Code Section 33445
NOW, THEREFORE, the parties hereto do mutually agree as follows
I [9 100] FINANCING OF PUBLIC PARKING IMPROVEMENTS
A [S 101] CIty'S ObligatIons
The City shall advance to the Agency the amount of Two million five hundred sixty-three
SIX thousand SIX hundred and SIxty dollars ($2,563,660) when and as needed by the Agency
to pay all or part of the cost of constructIng the public parking at 1116-1146 Fourth Street
project
B [9 102] Agency's Obligations
1 The Agency shall accept any advances offered by the City pursuant to thiS
Agreement and shall devote the funds so advanced toward the construction of the public
parkIng at 1116-1146 Fourth Street project
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EXHIBIT H
2 Consistent with the proper and orderly Implementation of the Redevelopment Plan
for the Project Area, the Agency shall use any legally available funds of the Project Area to
repay amounts advanced by the City pursuant to thIS Agreement, with Interest thereon at a
vanable rate equal to the rate from time to time paid on the City'S Local Agency Investment
Fund Investments, at such time or times and In such amounts as the City may request In
wntlng The Indebtedness of the Agency to the City created by thiS Agreement IS and shall
be subordinate to any pledge of tax Increments to the bondholders of any tax allocation bonds
which are or may be Issued by the Agency and to any other Indebtedness Incurred by the
Agency as reasonably necessary for the proper and orderly Implementation of the
Redevelopment Plan for the Project Area
II [S 200) LIABILITY AND INDEMNIFICATION
In contemplation of the provIsions of California Government Code Section 8952
Imposing certain tort liability JOintly upon public entities solely by reason of such entities' bemg
parties to an agreement as defined by Government Code Section 895, the parties hereto, as
between themselves, pursuant to the authonzatlon contained In Government Code Sections
895 4 and 895 6, shall each assume the full liabIlity Imposed upon It, or any of its officers,
agents or employees, by law for Injury caused by negligent or wrongful acts or omiSSIons
occurnng In the performance ofthls Agreement to the same extent that such liability would be
Imposed In the absence of Government Code Section 895 2 To achieve the above-stated
purpose, each party IndemnlfleS, defends and holds harmless the other party for any liability,
losses, cost or expenses that may be Incurred by such other party solely by reason of
Government Code Section 895 2
III [S 300) ENTIRE AGREEMENT, WAIVERS AND AMENDMENTS
ThiS Agreement shall be executed In tnpllcate onglnals, each of which IS deemed to be
an onglnal ThiS Agreement Includes three (3) pages which constitute the entire
understanding and agreement of the parties
ThiS Agreement Integrates all of the terms and conditions mentioned herein or
InCidental hereto, and supercedes all negotiations or prevIous agreements between the parties
With respect to the subject matter of thiS Agreement
ThiS Agreement is Intended solely for the benefit of the City and the Agency
Notwithstanding any reference In thiS Agreement to persons or entities other than the CIty and
the Agency, there shall be no third party benefiCiaries under thiS Agreement
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EXHIBIT H
All waivers of the provIsIons of this Agreement and all amendments to this Agreement
must be In wntlng and signed by the authorized representatives of the parties
IN WITNESS WHEREOF, the parties have executed this Agreement as ofthe date first
set forth above
Attest CITY OF SANTA MONICA
By By
City Clerk City Manager
Attest REDEVELOPMENT AGENCY OF
THE CITY OF SANTA MONICA
By By
Secretary Executive Director
APPROVED AS TO FORM
l!~:duf~~Au~
City Attorney and General Counsel
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EXHIBIT I
I
F:housing/share/wpfilesjdevprojs/4thst202/bidreso2
City Council Meeting 9/22/98 Santa Monica, California
RESOLUTION NO 9320
(City Council Senes)
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF SANTA MONICA
AUTHORIZING A WAIVER OF BIDDING REQUIREMENTS
FOR PUBLIC WORKS PROJECTS
PURSUANT TO MUNICIPAL CODE SECTIONS 2.24.071 (d)(1 ) and 2.24.071 (d)(3)
FOR THE CONSTRUCTION OF A PUBLIC PARKING STRUCTURE
ON LOT 4 LOCATED AT 1116-1146 FOURTH STREET
WHEREAS, the City of Santa Monica will develop at the estimated cost of
$4,563,660 an approximately 292-space public parking structure on Lot 4 located at 1116-
1146 Fourth Street to replace 165 eXisting public parking spaces, to provide approximately
127 additional public parking spaces, and to provide a platform for a 66-unlt HUD Section
202 Program project for senior citizens, and,
WHEREAS, Section 2 24 071 of the MUnicipal Code requires that every contract
InvolVing more than Twenty.Flve Thousand Dollars ($25,000 00) for public works proJects,
Including public bUildings, shall be let to the lowest responsible bidder after notice by
publication in a newspaper of general circulation In the City of Santa MOnica, and,
WHEREAS, pursuant to Section 224071 (d)(1) of the MuniCipal Code, the City
CounCil may by two.thirds affirmative vote of its membership, forego the bidding
procedures otherwise required by Section 224.071 of the Municipal Code if the City
Council finds that the goods or servIces can be purchased more economically on the open
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EX:-;:IEI~ ::
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market, and,
WHEREAS, pursuant to Section 2 24.071 (d)(3) of the MuniCipal Code, the City
Council may by two-thirds affirmative vote of Its membership. forego the bidding
procedures otherwise required by Section 2.24.071 of the MUniCIpal Code if the City
Council finds that due to urgent necessity, the public health, welfare or safety would be
jeopardized if the bidding procedures of Section 2.24.071 were followed, and,
WHEREAS, the City Council finds that by foregoing the bidding reqUirements for
public works projects for development of the public parking structure on Lot 4, the public
parking structure can be constructed more economically because the developer of the
senior hOUSing project may select a Single general contractor to coordinate the
construction of the senior hOUSing project on behalf of the developer and the public parking
structure on behalf of the City, which wlll result in greater coordination between the
construction of the public parking structure and construction of the senior hOUSing proJect,
thereby significantly redUCing both the time and costs to the City in developing the public
parking structure.
WHEREAS, the City Council finds that by foregOing the bidding requirements for
public works projects for development of the public parking structure on Lot 4, the public
health, welfare or safety would not be Jeopardized In that contracting with a single
contractor to jointly develop the semor housing project and public parking structure Will
ensure the structural safety of the foundation and other common components, Will proVide
additional quality controls, will minimize construction penod disruptions, Will shorten the
time penod that the public parking lot Will be out of operation, and will permit needed,
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EXEIEIT I
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additional public parking spaces to come on hne sooner
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF SANTA MONICA
DOES RESOLVE AND ORDER AS FOLLOWS
SECTION 1 Pursuant to Municipal Code Sections 224.071(d)(1) and
2 24.071 (d)(3), the City Council hereby authOrizes the City Manager to forego the bidding
procedures otherwise required for public works projects for the development and
construction of the public parkmg structure to be located upon Parking Lot 4
APPROVED AS TO FORM
MARSHA JONE~ MOUTRIE I
City Attorney
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Adopted and approved this 22nd of September, 1998
~~
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Robert Holbrook. Mayor
I. Mana M Stewart, CIty Clerk of the City of Santa MOnica, do hereby certify that
the foregoing Resolution 9320 (CCS) was duly adopted at a meetIng of the Santa
MOnlca City Council held on the 22nd of September, 1998 by the following vote
Ayes Cou ncllmembers Ebner, FeInstein. Genser. Greenberg. Holbrook,
O'Connor. Rosenstein
Noes Councllmembers None
Abstam Councllmembers None
Absent Council members None
ATTEST
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Mana M Stewart, City Clerk
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