SR-6J (5)
PURCH:PW:TB:brjsrbd2521 Santa Monica, Cal1forn1a
Council Meet1ng: April II, 1995 -
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TO: Mayor and Clty Council
FROM, Clty Staff APR 1 1 1995
SUBJECT: Recommendatlon to Award Bid to Provide Lease/Purchase
Financing of Three (3) New CNG-powered Broom-Type
Street Sweepers, Bid #2521
Introduction
Th1S report concerns award of bid to prov1de lease/purchase
flnanc1ng of three (3) new CNG-powered broom-type street sweepers
for the Street Cleaning/Beach Ma1ntenance Division, EnV1ronmental
& Public Works Management Department, 1n the total amount of
$104,684.79 per year, includ1ng interest over a five-year period.
Backqround
In response to publ1shed Not1ces Invit1ng B1ds (published January
17, 18, 1995) to provide lease/purchase flnancing of three (3)
new CNG-powered broom-type street sweepers in accordance w1th
C1ty speciflcat1ons, bids were received and publicly opened and
read on February 28, 1995. Proposal forms were ma1led to twenty-
two (22 ) vendors and notices were advertlsed in accordance with
City Charter and Municlpal Code provisions. Eleven proposals
were rece1ved as follows:
ANNUAL LEASE
VENDOR PURCHASE AMOUNT
1) Mun1cipal Leasing Assoc. $104,684 79
2) ASSoclates Commerc1al Corp. $105,080 45
3) Butro & Co. $105,306.81
4) Pan Lease (WMBE) $105,420,07
5) Municlpal Services Corp. $105,505.05 6
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APR , 1 1995
ANNUAL LEASE
VENDOR PURCHASE AMOUNT
6) G.E. Capltal Public $105,901. 97
7) Muni Group $105,987.20
8) Access Public Funding $106,256.88
9) Leaslng Innovatlons Inc.
(WMBE) $106,356.98
10) Mark Pressman Assoc. $106,449.94
11) Smith Mitchell Leasing
Service ( WMBE) $106,441 63
These vehlcles will be used to sweep City streets, alleys and
parking lots, The purchase of these CNG-powered vehlcles is
consistent wlth the City's reduced emisslon fuel policy.
Staff has evaluated the low bid and flnds that it meets City
speclflcatlons
Budqet/FlnanClal Impact
The City budget provldes for flnancing the lease/purchase of
these three (3 ) vehlcles over a five-year perlod.
Appropriation authorlty for the first year's lease/purchase
payment is in account number 27-710-442-20095-8900-99322 ln the
amount of $130,000 and the remaining balance of $434,684.43 will
be financed over a five-year perlod at an annual payment of
$104,684.79 (lnterest rate of 6.53%)
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Recommendation
It 1S recommended that the award of Bid #2521 be made to
Municipal Leas1ng Associates in the total amount of $104,684.79
per year including 1nterest over a five-year period as the lowest
and best bidder to lease/purchase this equipment over the next
five years.
Prepared By: Pam Wortham, Purchasing Agent
Theodore Baxter, Buyer
March 22, 1995
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CITY COUNCIL AGENDA 4/11/95
Revised paqe 2 - Item 6-J
ANNUAL LEASE
VENDOR PURCHASE AMOUNT
6) G.E. Capital Public $105,901.97
7) Muni Group $105,987.20
8) Access Public Funding $106,256.88
9) Leasing Innovatlons Inc.
(WMBE) $106,356.98
10 ) Mark Pressman Assoc. $106,449.94
11) Smith Mitchell Leaslng
Service (WMBE) $106,441.63
These vehicles will be used to sweep Clty streets, alleys and
parking lots. The purchase of these CNG-powered vehlcles l8
cons~stent with the City's reduced emission fuel policy.
Staff has evaluated the low bid and finds that it meets City
speciflcatlons.
Budqet/Financial Impact
The Clty budget provides for f~nancing the lease/purchase of
these three (3) vehlcles over a f~ve-year period.
ApprOpr1.atlon authority for the first year's lease/purchase
payment of $104,684.79 is in account number 27-710-442-20095-
8900-99322, As financed, the total cost of the lease/purchase
wlll be $523,423 95 at an interest rate of 6.53%.
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