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SS:DB:BZ:bat(CC1223) 09/25/90 #5 oel 9 1990
Council Meeting: Santa Monica, California
To: Mayor and City council
From: city staff
Subject: Recommendation to Award a Construction Contract for
Modifications to the civic AUditorium Parking Lot
Entrance and for New Equipment
INTRODUCTION
This report requests that the city council award a construction
contract for modification of and new equipment for the Civic
AUditorium Parking Lot to Martec Controls Systems corporation, the
lowest responsible bidder, in the amount of $131,893.00.
BACKGROUND
The current parking lot access control and revenue equipment at the
Civic Auditorium is aging and requires frequent major repairs. The
new equipment consists of a revenue control system which includes
ticket dispensers, ticket readers, cashier monitors, computer
controlled cash drawers, fee display, receipt printer, lane
controller computers, etc. , and an access control system including
card readers, gates, phone intercoms, main control station, exit
traps and warning signs.
MOdification to the parking lot include the removal of the existing
concrete island at the entrance to the parking lot off Fourth
street to provide two in-lanes. The addition of the second in-lane
will eliminate, or substantially decrease, traffic backing up into
Fourth Street and interfering with the flow of traffic on that
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Del 9 199a
street. In addition, the City Employee Parking lot equipment,
consisting of a card reader and parking gate will be replaced at
the same time.
A Notice Inviting Bids was published August 31 and september 1,
1990 in the Outlook and in four construction journals. Bidding
documents were also forwarded to seven DBE contracting
associations. Bidding packages were issued to six contractors.
Bids were opened and read publicly by the Deputy city Clerk on
September 14, 1990.
Four bids were received as follows:
Martec Controls Systems Corporation $131,893.00
Excel Paving Company $138,569.00
Ryco Construction, Inc. $167,761.00
Moment Construction Co., Inc. $184,000.00
city Engineer'S Estimate $155,870.00
city staff checked the references for Martec Controls Systems
corporation, the low bidder, and found that they have
satisfactorily completed similar projects for other cities in the
past.
BUDGET/FINANCIAL IMPACT
Funds Required
Contract - AUditorium $124,593.00
City Employee Lot 7,300.00
contingencies - Auditorium 24,600.00
City Employee Lot 1,400.00
Total $157,893.00
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Funds are available in CIP Account No. 32-740-621-27290-8911-99182
in the amount of $77,571.00. Funds in the amount of $71,622.00
must be appropriated from the civic Center Reserves to CIP Account
No. 32-740-621-27290-8911-99182 to fund the remainder of the
Auditorium's share of the project cost. Funds are available in CIP
Account No. 01-770-415-20091-8900-99989 in the amount of $8,700.00
to fund the General Fund portion of the cost.
RECOMMENDATIONS
It is recommended that the City Council:
1. Award a construction contract to the low bidder, Martec
Controls Systems Corporation, in the amount of $131,893.00;
2. Appropriate funds in the amount of $71,571.00 from the civic
Center Reserves to CIP Account No. 32-740-621-27290-8911-99182;
and
3. Authorize the City Engineer to issue any necessary change
orders and complete additional work in conformance with the
Administrative Instructions on Change Orders.
Prepared by: Stanley E. Scholl, Director of General Services
Carole curtin, Auditorium Director
Dave Britton, P.E. , Acting City Engineer
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