SR-6-D (46)
'1 Ccr--ccz. 6-J)
i' ' ":90
GS:SES:DB:DA:sm ......- . . ~
council Meeting: October 23, 1990 Santa Monica, California
To: Mayor and City Council
From: City staff
Subject: Recommendation to Award a Construction Contract for
the Remodeling and Renovation of a Portion of the
Second Floor at City Hall
INTRODUCTION:
This report requests that the city Council award a construction
contract to remodel and renovate a portion of the second floor of
City Hall to Noel Tomberlin General Contractor, the lowest
responsible bidder, in the amount of $179,350.00.
BACKGROUND
The city council approved funds for facility improvements in the
1989-90 City Hall Capital Improvement Program. Plans and
specifications were prepared by the City Engineer's Office and
Enact Company, a mechanical and electrical engineering
consultant. Improvements include demolition of existing walls,
floor finishes, suspended ceiling, heating, air conditioning, and
lighting. New construction includes new office partitions, new
suspended ceiling and light fixtures, wall and floor finishes,
new heating and air conditioning and a disabled person's lift.
The proposed improvement to the former Finance Department space
is for needed office space for the Planning, Housing, Community
and Neighborhood Services, and Economic Development Divisions.
A Notice Inviting Bids was published August 5 and 6, 1990 in the
Outlook and in five construction journals. The notice was also
- 1 - fa *1)
oJ ..? . .SSO
---
sent to nine minority business associations. Plans and
specifications were issued to twelve general contractors. Bids
were opened and read publicly on September 17, 1990 by the city
Clerk.
Seven bids were received as follows:
Noel Tomberlin General contractors $ l79,350.00
Progressive Construction Inc. 295,000.00
Wang Milestone Construction 307,300.00
CWR Corporation 327,000.00
Southwest Building Club 334,000.00
Behasz Inc. 348,700.00
MS Construction 418,000.00
City Engineers Estimate 319,000.00
Initially, staff was concerned with the margin between the lowest
bidder and the second low bidder ($115,650 or approximately 35%).
Staff met with Noel TOmberlin and his subcontractors and
conducted a detailed analysis of the bid. Engineering staff has
determined that the bid is responsible, does not contain any
errors, and covers the full scope of the contract documents. Mr.
Tomberlin has also confirmed that all labor rates are based on
the Prevailing Wage Rate Table pUblished as part of the
California state Labor Code.
Staff has checked the references provided by Noel Tomberlin
General Contractor, the low bidder, and found their work to be
satisfactory. This contractor has done previous contracts for
the city.
- 2 -
BUDGET AND FINANCIAL IMPACT
Funds Required
Contract $ 179,350.00
Contingencies 44,650.00
$ 224,000.00
Funds in the amount of $224,000 are available in elP Account No.
01-710-451-20091-8900-99333.
RECOMMENDATIONS
It is recommended that the City council:
1. Award a construction contract to the low bidder, Noel
Tomberlin, General Contractor, in the amount of $179,350.00;
and
2. Authorize the City Engineer to issue any necessary change
orders and complete additional work in conformance with the
Administrative Instruction on Change Orders.
Prepared by: Stanley E. Scholl, Director of General Services
Dave Britton, Acting city Engineer
Douglas J. Allen, AlA, Architect
sr2ndflr
- 3 -