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EPWM CP:AA SA [s \sp1654\cc1654a] Santa MOnica, California
Council Meeting October 14,1997 OCT f It 1997
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TO Mayor and City Council
FROM City Staff
SUBJECT Award of Construction Contract and Recommendatlon to Authonze the City
Manager to Negotiate and Execute a Construction Management Agreement
for Parking Structures Nos 1-6 Improvements (Phase II)
Introduction
This report recommends that the City Council award a construction contract for ParkIng
Structure Nos 1-6 Improvements to Alfa 26 Construction Company, the lowest
responsible bidder, In the amount of $1,481,126 and authonze the City Manager to
negotiate a professional services agreement for construction management serVices, with
Construction Management Inspection (CMI). In an amount not to exceed $120,000
Background
On June 25. 1996, the City Council awarded a construction contract to Tn-Build
Development Corporation (contractor) In the amount of $1.097,000 for vanous Phase I
Improvements to Parking Structures Nos 1-6 Tn-Build commenced work on all of the
project elements As the result of a number of factors, Including delay and
nonperformance by the contractor, the City termmated Its contract with Tn-BUIld on
May 8, 1997 The work planned for Phase I Includes remodeling the lobby of Parking
Structure No 5 as a demonstration of potential upgrades that could be Implemented In the
future In the remaining five (5) parkmg structures, Improving current extenor slgnage and
Intenor graphiCS that reflect new attendant parking arrangements, and covering the
1 QT~S
stairwells with a coating whIch will allow for frequent cleaning to prevent odor and stains
Tn-Build had commenced work on all of the project elements pnor to the CIty terminating
Its contract with Tn-BuIld
ThiS project Includes completing the work remaining from Phase I as descnbed above as
well as performing work that was funded durmg the FY 1997 -98 (Phase II) budget process
for waterproofing stau\Tvells, installing floonng In the stairwells, installing protective coating
over the new Intenor graphiCS, and completing earthquake damage repairs
DIscussion
A Notice InvitIng Bids was published on August 13 and 14 In The Outlook, as well as In
four construction Journals Bid documents were sent to SIX women/mlnorrty business
enterpnse associations (WMBE) Bid packages were requested by ten contractors The
City Clerk's Office received five sealed bids at the prescnbed time The bids were publicly
opened and read aloud on August 26, 1997
The bid results were as follows
1 Alfa 26 Construction Company $ 1 .481,126
2 M S Construction Company $ 1,608,909
3 Moment Construction $ 1,631,949
4 Spilat Construction Company $ 1,658,096
5 FTR International Inc $ 2,818,210
CIty Engineer's EstImate $ 1.350,000
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Alfa 26 Construction Company, the lowest responsible bidder has supplied the City wIth
several references, all of whIch venfled that the contractor's work was satisfactory The
State Contractors' License Board verified that the Contractor's LIcense IS current, actIve.
and In good standIng
City Council previously authorized the City Manager to negotiate a professional services
agreement wIth CMI Engineering InspectIon to manage the construction of the Phase I
ParkIng Structure Improvements A new agreement WIll extend CMI's servIces to manage
the construction dUring Phase II
Budget\Flnanclallmpact
Funds Required
Contract $ 1 ,481 , 126
Contingencies $ 158,874
ConstructIon Management $ 120,000
TOTAL $ 1,760,000
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Funds are available In the following CIP accounts
Contract Project
CIP Account Name and Number Amount Contingency Total
Third St Mall Improvements
01-720-263-20094-8900-99044 $240,000 $30,840 $270,840
Parking Structure Graphics
Program
01-770-441-20096-8900-99054 $220,895 $17,811 $238,706
Parking Structure Upgrades
01-770-263-20098-8900-99716 $838,000 $80,000 $918,000
P S #1 (EO Repair)
13-500-401-35340-5501-13005 $41,950 $4,195 $46,145
P S #2 (EO Repair)
13-500-401-35345-5501-13005 $80,170 $8,017 $88,187
P S #3 (EQ Repair)
13-500-401-35350-5501-13005 $29,850 $2,985 $32,835
P S #4 (EO Repair)
13-500-401-35355-5501-13005 $39,160 $3,916 $43,076
P S #5 (EO RepaIr)
13-500-401-35360-5501-13005 $94,120 $9,412 $103,532
P S #6 (EQ Repair)
13-500-401-35365-5501-13005 $16,981 $1,698 $18,679
TOTAL $1,601.126 $158,874 $1,760,000
Recommendation
Staff recommends that the City Council
1 Award a contract for constructing Improvements to Parking Structures Nos 1-6
to Alfa 26 Construction Company, the lowest responsible bidder, In the amount
of $1 ,481 , 126
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2 Authorize the City Manager to negotiate and execute a professional services
contract wIth CMI Engineering Inspection to management the construction of the
parking structure Improvements, In an amount not to exceed $120,000
3 Authorize the City Engineer to Issue any necessary change orders to complete
addItional work In conformance with the Admlnrstratlve Instructions on change
orders
Prepared by CraIg Perkins, Director of EnvIronmental and PublIc Works Management
Department
Jeff Mathieu, Director of Resource Management
Anthony Antlch, P E , CIty Engineer
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