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Council Meeting September 23, 1997 Santa Monica, California
TO Mayor and City Council
FROM City Staff
SUBJECT Recommendation to Authonze the City Manager to Negotiate and Execute
a Professional Services Contract with Klllefer Flammang Putnll Architects
for the Municipal Pool Replacement Project
I NTRODUCTI ON
This report recommends that the City Council authorize the CIty Manager to negotiate
and execute a professional services contract with Klllefer Flammang Putnll ArchItects
for the Municipal Pool Replacement Project The negotiated fee for this contact shall
not exceed three hundred and SIXty thousand dollars ($360,000)
BACKGROUND
In July 1997. the City Council conceptually approved the Open Space Element and
Parks & Recreation Master Plan which Include proVISions for the replacement of the
MUnicipal Pool at Santa Monica College The Council also allocated funds for the
project In the 1997-98 Budget. augmentmg General Fund and Federal Emergency
Management Agency (FEMA) funds previously set aSide for pool repairs Because
the Federal money must be expended by September, 1998 the project IS on an
expedited tlmelme
The eXlstmg facIlity was bUilt In 1950 and will be replaced With a new 50-meter pool,
a smaller mstructlonal pool, and a new pool bUlldrng With lockers. showers, and other -
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SEP 2 3 1997
support facIlities The new facility will be bUilt at the eXisting site or may be relocated
to another site on the Santa MOnica College campus depending upon the outcome
of the College's Campus Master Plan The College's community Input process was
Initiated In the spring and will continue Into the fall Final College approval IS
expected In December, 1997
DISCUSSION
The City Issued a Request for Qualifications (RFQ) for a project deSign team on July
25. 1997 Responses were submitted by SIX (6) consultants on August 18. 1996 The
RFQs were evaluated by a review committee which Included representatives from
Santa Monica College, the Community and Cultural Services Department. and the
EnVironmental & Public Works Management Department's Englneenng DIVIsion The
review committee selected four (4) of those firms to submit proposals and participate
In an oral Interview The four (4) interviews were completed on September 5, 1997
The review committee recommended the selection of Klllefer Flammang Putnll (KFP)
Architects Based In Santa Monica, KFP has won numerous deSign awards, including
several from the City of Los Angeles' Cultural Affairs Commission and from the
American Institute of Architects The firm has successfully completed work for the
City (most recently as part of the deSIgn team on schematiC deSIgn of the Public
Safety bUilding) and Santa MOnica College. and IS familiar With the eXisting pool
facility Included as a subconsultant on the KFP team IS Rowley International, an
aquatics consulting and englneenng firm which has completed over 100 pool projects,
Including the pools for the 1972 MUnich OlympICS, the 1976 Montreal OlympiCS. and
the 1984 Los Angeles Olympic games Rowley has also completed mUnicipal pools
for the cities of Downey, Santa Barbara, Monterey, Temecula, RiverSide, and many
other commumtles The references supplied by KFP Architects each reported that the
consultant's work was outstanding
BUDGET/FINANCIAL IMPACT
Funds are available In the amount of $3,900,000 In the following CIP accounts, and
the $360.000 design contract should be drawn proportIonally from each
01-740-511-20098-8900-99664 ($1,759,832),
01-740-481-20098-8900-99421 ($163,859),
19-740-511-20098-8900-99664 ($ 1,724.845). and
13-500-402-86524-5501-13005 ($251,464)
RECOMMENDATION
Staff recommends that the City CounCil authonze the City Manager to negotiate and
execute a profeSSional services contract With Klllefer Flammang Putnll Architects In
an amount not to exceed three hundred and Sixty thousand dollars ($360.000) for the
Municipal Pool Replacement Project
Prepared by Barbara Stmchfleld. Actmg Director. Commumty & Cultural Services
Brett Horner. Senior Administrative Analyst
Craig PerkinS, Director, EnVIronmental & Public Works Management
Tony Antlch, PE, City Engineer