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PURCH PW DH br f \flnance\purch\stfrpts\srmotoro1 SEP 0 9 1997
Council Meeting September 9, 1997 Santa MOnica, CA
TO Mayor and City Council
FROM City Staff
SUBJECT Recommendation to Provide Maintenance and Repairs to Motorola
Communication Equipment and to Authorize the City Manager to Negotiate
and Execute a Purchase Order with Motorola and Notify Council of an
Exception to Resolution #8966 (CCS)
Introduction
ThiS report concerns award of purchase order to Motorola to prOVide maintenance and
repairs to Motorola commUnication equipment for the Support Service DIVIsion, Fire
Department and the Office of Administrative Services DIVISion, Police Department
Combined estimated annual expenditure IS $110,576 28 ThiS award requires that the City
Manager prOVide notification of an exception to Council policy (Resolution #8966-CCS)
regarding conductmg of business In Burma
Backaround
Motorola IS the manufacturer of various commUnication devices used by the City'S Fire
and Police Departments They also maintain and repair thiS eqUipment Motorola's
Independent, factory authorized repair faCIlities generally speCialize In low-end equipment,
I e I hand-held portable phones, walkie-talkies, etc and do not support commUnication
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SEP 0 9 1997
base stations and other highly specialized equipment used by the City All parts required
to repair Motorola equipment are manufactured by Motorola
Ordinance Number 1743 (CCS), Section 5, paragraph 224080 of the Santa MOnica
MUnicipal Code allows exceptIon to competitive bidding when Items or services are
purchased from a sole source manufacturer Due to the sensItive and speCialized nature
of the commUnication eqUipment used by the City's public safety services, staff
recommends that Motorola contmue to mamtam and repair thiS Motorola eqUipment Staff
has evaluated the Motorola quote and finds that It meets City specifications
On November 28, 1995, CounCil adopted Resolution No 8966 (CCS) "Establlshmg a
Policy for the City of Santa Monica Prohibiting Contracts for Personal Services and
Purchase of Commodities from Companies DOing Busmess In or With Myanmar (Burma) II
ThiS policy allows the City Manager to approve an exception when It IS In the mterest of
public health, safety or welfare and the service or commodity cannot be reasonably
obtamed from any other source The City Manager has approved thiS purchase as an
exception to Resolution No 8966 (CCS)
BudaeUFlnanclallmoact
Fiscal Year 1997/98 appropnatlon authonty for thIS purchase IS In the Support Services
DIVISion, Fire Department, account number 01-310-316-00000-3312-00000 In the amount
of $27.371 00 and the Office of Administrative Services DIVISion, Police Department,
account number 01-300-304-00000-3312-00000 In the amount of $83,20528
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Recommendation
It IS recommended that the City Manager be authorized to negotiate and execute a
purchase order with Motorola to provide maintenance and repairs to Motorola
commUnication equipment In the total amount of $110,57628
Prepared By Pam Wortham, Purchasing Agent
Diane Howell, Buyer
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