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PURCH PW DH br f \finance\purch\stfrpts\srsuppls SEP 0 9 1997
Council Meetmg September 9, 1997 Santa Monica, CA
TO Mayor and City Council
FROM City Staff
SUBJECT RecommendatIon to FurnIsh and Deliver MIscellaneous StatIonery Supplies
and Authonze the City Manager to Negotiate and Execute a Purchase Order
with Office Depot
Introduction
This report concerns an award of purchase order to furnish and deliver miscellaneous
stationery supplies at speCIfied percentage discounts plus applicable sales tax Estimated
CIty-wide annual expenditure IS $250,000 00
Backaround
Staff recommends that miscellaneous stationery supplies be purchased under the
cooperative purchasmg provISions of the County of Los Angeles Master Agreement
#56296 awarded to Office Depot for the penod of Apnl 10, 1996 through Apnl 1, 1999
Staff has evaluated the County of Los Angeles Master Agreement #56296 and the
associated procurement process The process meets the City's crltena for JOint
purchasing
The Items covered by this award of purchase order Include a variety of stationery supplies
ordered on a repetitive basIs by all City departments Office Depot IS the current supplier
of stationery prod ucts to the City and service has been above satisfactory In the area of ro 1
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SEP 0 9 1997
recycled products, Office Depot publishes a separate catalog for those Items, produces
usage reports as requested and has developed a standard order form used by all City
departments which references recycled products part numbers In all areas where recycled
products are available so that recycled products can be ordered to the maxImum extent
possible
ThiS purchase IS consistent with the provIsions of Ordinance Number 1743 (CCS) Section
5, paragraph 224080 (2) of the City of Santa Monica MUnicipal Code which allows
exception to competrt:IVe blddmg when competitive bid procedures have already been
utIlized
BudaetlFlnanclallmoact
Fiscal Year 1997-98 appropnatlon authorrty for thiS purchase IS In the supplies expense
accounts of vanous departments As supplies are ordered I they Will be expensed against
their accounts
Recommendation
It IS recommended that the City Manager be authonzed to negotiate and execute a
purchase order with Office Depot at specified percentage discounts, plus applicable sales
tax
Prepared By Pam Wortham, Purchasmg Agent
Diane Howell, Buyer
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