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PURCH PW br f \finance\purch\strfrpts\srbd2656
Council Meetmg September 9, 1997 Santa MOnica, caIJfor"S1: 199
p 09 7
TO Mayor and City Council
FROM City Staff
SUBJECT Recommendation to Award Bid to Furnish and Deliver Four (4) 11,000 LB
GVWR Cab & ChassIs with 2-Yard Dump Body, Bid #2656
Introduction
ThIs report concerns an award of bid to furnish and deliver four (4) 11,000 Ib G\NIIR cab
and chassIs With 2-yard dump body for the Airport DIvIsion, Resource Management
Department ($48,793 69), Parks and Sports DIvIsion, Commumty and Cultural Services
Department ($48,793 69), Street Maintenance and Solid Waste Management DIvISions,
Environmental and Public Works Management Department ($97,587 38), for a grand total
of $195,17476, including applicable sales tax
Background
In response to published Notices Inviting Bids (published June 27 and June 30, 1997) to
furmsh and deliver four (4) 11,000 Ib GVWR cab and chaSSIS With 2-yard dump body In
accordance WIth City speCifications, bids were received and publicly opened and read on
July 21, 1997 Proposal forms were mailed to five vendors and notices were advertised
In accordance With City Charter and Municipal Code prOVIsions One proposal was
received as follows
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SEP 0 9 1997
Gasoline Powered Diesel Powered CNG Powered
Vendor (For all 4 vehicles) (For all 4 vehicles) (For ;;1114 vehicles)
Maunce J Sopp & Son No Bid No Bid $195,17476
Bob Wondnes Ford $120,40000 $134,429 20 No Bid
Downey Ford, Inc $130,96280 $144,352 36 No Bid
Midway Ford $130,401 36 $146,92372 No Bid
These four Units will replace a 1969 dump truck (Airport), a 1985 dump truck (Tree
Maintenance), a 1989 dump truck (Street Maintenance), and a 1979 dump truck (Refuse)
All are scheduled for replacement In the vehicle management program They will be used
to transport matenals and debns, and for curbside pick up of large discarded Items by the
Refuse DIvISion
The three "no bid" vendors Indicated that only a limited number of 1996 model vehicles are
ehglbie for compressed natural gas conversion, their supply IS scarce, and that 1997 model
vehicles are not eligible Therefore, they did not find It cost effective to spend time trying
to locate ehglble vehicles These vendors dId, however, submit alternate bids for gasoline
and diesel-powered engines City specifications required a CNG-powered engine The bId
from Maunce J Sopp & Son for 1996 model compressed natural gas powered vehicles In
the amount of $42,39300 each (before tax and WIthout IIftgate) IS generally consIstent With
previously purchased 1995 modei vehicles at $37.867 36 each (before tax and Without
I Iftgate) , when the 1995 pnce IS adjusted for Inflation and scarcity
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The purchase of CNG-powered vehicles IS consistent wIth the City's reduced emissions fuel
policy Staff has evaluated the low bid and finds that It meets City specifications
BudaetlFlnanclallmoact
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Fiscal Year 1997-98 appropnatlon authonty for this purchase IS In the Capital Improvement
Budget, account number 54-710-461-20097-8900-99167, "Fleet VehIcle Replacement
Program"
Recommendation
It IS recommended that the award of Bid #2656 be made to Maunce J Sopp & Son In the
total amount of $195,17476, Including applicable tax. as the lowest responsible bidder
Prepared By Pam Wortham, Purchasing Agent
Marganta Lee, Buyer
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