SR-072396-6H
Cnntract 72/q {CC6)i' ~ i1
biD
E?~E'CP:p~.:?S:s~ S'\sp1543\cc1543.wpd JUl 2 3 1996
Cot:r:c~l Eee::l:,_g: July 23, 1996 Santa Monlca, Callfornla
':'0: Mayc~ aLe c~ty Cour:Cll
FReE: Clty Staff
SUBJECT' Recc~enda~lo~ to A~thorlze the Clty Manager to Negotlate
and ~xect:~e a Contract Wlt~ Woodward-Clyde Consultants to
Eval~ate the Effec~lveness of Catch BaSln Retroflts for
Reduclr:g ?ollutants from ~nterlng the Santa Monlca Bay
=:1::.rocic.ct::..on
-=:-t.1S repo::::-t r e cO:'L"'lends that the Clty Councll authorize the C:.ty
Xanage~ to nego~::..ate and execute a professlonal serVlces contract
w::..th ~oociward-Clycie Consultants to evaluate the effectlveness of
cornrercla:ly-ava::..:a~le catc~ baslD retroflts ::.n varlOUS land use
COr:ci~~lO~S to reci~ce pollutan~s of concern from enterlng the Santa
::"~on=-::a 3ay lr: ar: a~ount not to exceed $261,000. ThlS study lS
sponso~eci by s::..x~een ( 16) cltles, agenCles, and a prlvate flrm
~ C:::evroCl) . The Clty of Santa MC:11Ca 15 the lead agency and
e~g::.~eerlng s~aff wlll act as the p::::-oJect manager of the evaluatlon
s"':-...ld~l.
Bac:<grounci
8:1 Jul y 2'=;', ~995, the Clty Counell authorlzed the Clty Manager to
:1egot::..ate and execc.te a cont::::-act w~::.h the State Water Resources
Contrcl 3oard, -,;:,_de r the aU5plces of The Santa Monlca Bay
1 611
- JUL 2 3 199~
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Res~c~a~lOD ?roJect ( 5MBRP ) to accept a grant for the development
of "'- ylu::l clpa::' S~o:!:":r v,Ta ter /lJrDan RLi.noff Pllot Pro] ect. As a
co:1<:::'-=- tlon ~cr recelvlng the $100,000 grant, the Clty of Santa
?:(on~ca it.:GS :::-eq:c.-=- red to organ=-ze a consortlUTIL of cltles, WhlCh,
t8gether wc~ld co::trlbute ano~her $150,000 toward the proJect. The
Cl~Y C8:lncll approprlated $25,000 at the July 1995 meetlng and
ack~cwledgec -=-ts role as +- :..-. lead agency responslble to the 5MBRP
~_.e
:c~ prcJec~ lmp-=-ere~tatlon.
By Septe:nber ......~ 1995, a ConsortlUlTl was formed of the agencles
'-'~ comp~ls~::g t~e 3allo::a C~eek Watershed, llsted below:
Clty of Cu~ver Clty Clty of El Segundo
Cl~Y 8= 3ermosa Beach Clty of Los Angeles
Cl~Y of ~anhattan Beach Clty of Palos Ve~des Estates
Clty of Ra::c~o ?a::"os Verdes Clty of ~edondo Beach
C=-ty of Rol-=-=-r.g Hllls C:ty of Rolllng Hllls Estates
C-=-ty of Santa Monlca Clty of Torrance
C=-ty of ~est Hollywood County of Los Angeles
?or ~Le p~rpose of deflnlng the technlcal crlterla lD the scope of
~1I'~8~k 3:,.d selectln.g the consultant, a COInIn.lttee of seven (7 )
COnSQrtl~~ merrhe~s was appolntec (Technlcal Committee) . RFQs were
~eques~ed =-n Jan~a~y 1996 and RFPs were sollclted In February 1996.
P:!:"esen~atlC::S and lntervlews of fol.:.~ (4 ) flrms were conduc:::ed on
~1arct. 2=-, 1996. vvoodward-Clyde Consultants was selected as the
9rlre CC:'iSU::" ':a:l~ based 0::. thelr prevlous experlence wlth storm
ci~aln proJects, excellent refe~ences, a~d flexlble work plan. They
- - be asslsted by UCLA and Psomas and Assoclates as
Wl__
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s--.:bcons'Jl-::2.::lts. Over the past two months, the Technlcal Corrmn ttee
~as wor~eG w~th the Consultants to develop a vlable work plan and
sc~ed~le wh~ch satlsfles the ma]C~lty of lnterests represented by
tl:e lr c.:ltles, and prlvate flrm. Funding from the
c agenc.:1es, va~~c'Js pa~~lC1pants exceeded 1nlt~a~ prO]ectlons by $11,000 for a
~ota=- 0= $261,000.
C~SCUSS1Or:
Tl:.e ove~all :;mrpo s e of th::s project lS to provlde 1nformatlon
gove~r:rer:~ offlc~als need to rrake so~~d dec~slons about the use of
c.:a~ch ~as~~s as e:e~ents 1n t~e1r local stormwater quality control
prog~a:Ls. The Consultants wlll produce reports and conduct
1,.;c::ksl:ops -:hat W:"..:..l.. allow staff from partlclpatlng agencles to:
(' . :Ce-::ter -J::1derstand sto::::-:rwate!' and urban runoff dynamlcs, (2)
\..L I ~::1de::::-sta~d how va::::-1O~S types of catch bas1ns and retrof1ts wo r k,
'"< ' wa<e be-:ter declSlons abcut whlCl: catch basin retroflts may be
l ~; effectlve, a:r:d 4) determlne the or:-golng malntenance requlrements
~or UarlC~S ap-::lcns. ~~e s-=udy wlll also examlne the relat10nshlps
be-::1,veer:. posslble catch baslr. retroflts and other stormwater Best
~an2.geme::1t ?~act1ces (comFc~ly known as BMPs) WhlCh are llke1y to
1:::e l~.:;:le:Lented. The proposed work lS scheduled to begln at the end
,-...-F ~~~y a::1d take approx~ra~ely 18 months to complete.
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3udget/F~~an~lal ITIpa~t
Because of the acc~tlonal cc~trlbutlons by the study partlclpants
:$1=-, JOe'l, ~t 15 requested that CI? expendlture account #20-760-
482-20296-8900-99623 .oe .:.ncreased by $2.1,000 to a new total of
S236,00J.
Ft:r:ds ?-eqc::.lred:
C:cntrac:: $250,000
Ccr:~lngency ll,OOO
Total Not 7c Exceed $261,000
To::al ava.:.~able ft:r:cs wlll be lD account numbers:
2C-76C-~02-20096-8900-99625 $236,000
"Ca::c~ EaSln Monltorlng ProJectR
3=--220-4C2-20096-8900-99625 25,000
TOTAL $261,000
Revem.:e ::ctaL_.:.r_g $236,OCO frc::n the Consortlum members and the
SEERP !~-\]ll=- be ::iepcslted In account #20-500-402-00000-0350-10000
"Catc~ 3as.:.:l. Monltorlng Grant.R In FY 1995/96, $105,000 was
coL_ectec. :E~o:r ConsortlUIT; members. The remalnlng balance of
$=-31, ::00 ;'-il-,-~ be recelved ::..n FY ::'996/97. Slnce the FY 1996/97
a::iopted tudgec proJected $70,000 ::..n revenue, account #20-500-402-
OC2.00-C350-10000 r"J.S:: be lncreased by $61,000. Most of the
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Con5c~t~~~ Fer~ers have already pald thelr portlon of the proJect
ccst. The 5MBR? wlll ~el~b~rse t~e Clty ln an amount not exceedlng
S~OO,COO ~pon s~brlsslo~ 0: quar~erly payment requests SUTI'nnarl zlng
tt.e co:-:s\..:l-:ants' Tc~t~ly ~nvo~ces.
?e:::oITL"1e::da :10:1
- =-s recoITJe:-:ded that the Clty CounCll:
- ~
I App~op~=-a-:e $11,000 to Accour.~ #20-760-402-20096-8900-99625 to
~ef~ect ~ecelpt of aC~ltlonal proJect funds;
2) Ir:c~eas.e ~ever:ue D~~get l:'l account #20-500-402-00000-0350-
1CCOC ~y $61,OCO; and
3) px~hor=-ze the Clty Manager to negotlate and execute a
?ro:ess~cnal serVlces contract wlth Woodward-Clyde Consultants
~o eva~Late the effectlveness of catch basln retroflts In an
amo~nt r:ot to exceed $261,000.
P:::-epc.red by: Cralg Perklns, Dlrector of Envlronmental and
PubllC Wo~ks ManageTent
p..n~~ony lmtlct., P. E. , Clty Englneer
Ru~a Sklrlus, Senlor AQulnlstratlve Analyst
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