SR-092496-6I
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PU RCH: PW:TB' br:f. \fmance\purch\stfrpts\srbd2583 SEP 2 4 1996
Council Meeting. September 24, 1996 Santa MOnica, CA
TO: Mayor and City Council
FROM City Staff
SUBJECT Recommendation to Award Bid to Provide Umform Rentals and Cleaning
Services, Bid #2583
Introduction
This report concerns an award of bid to prOVide umform rentals and cleaning service at
specified unit prices, mcludlng applicable sales tax with a one year renewal option
Estimated annual expenditure IS $50,000
Backqround
In response to published Notices InViting Bids (pubhshed June 19, 20, 1996) to provide
uniform rentals and cleaning service In accordance with City speCifications, bids were
received and publicly opened and read on July 1, 1996. Proposal forms were mailed to
twelve vendors and notices were advertised In accordance with City Charter and Mumclpal
Code provISions. Two proposals were received as follows:
Vendor
L & N Uniform Supply Co
Welch's Umform Rentals
The followmg table contains cost breakdown for the reqUired products.
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Representative Array of Cost Breakdown
Item l & N Uniforms Welch's Uniform Rental
Shlrt/Trouser Rental Cost Lost Char!1es Rental Cost Lost Char!1es
Combo: .62 $20.90 75 $34.00
Shirt; .30 8.95 35 15.00
Trousers: .32 11 95 .40 1900
Executive ShIrt 30 8.95 35 16.50
Executive Trouser .32 11 95 .45 34.00
Coveralls (vendors) 62 23.50 .70 30.00
Coveralls {City'S) .39 N/A .50 N/A
3 x 4 Rugs 1.90 1700 2.50 40.00
3 x 10 Rugs 400 3000 4.00 9000
Pnnt Shop Towels .06 .35 06 .35
L & N Uniform Supply Company IS the CIty's current suppiJer for uniform rental and cleaning.
The service provided has been unsatisfactory. Despite requests to correct problems such as
poor quality uniforms and Inadequate response to repalr/replacement requests, Improvement
has not occurred.
Staff has evaluated the bid submitted by Welch's Uniform Rental and checked their references
and finds that the bid meets City specifications.
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The Items covered by this bid Include a variety of umforms, rugs and towels to be
rented/cleaned. The umforms Will be worn by City personnel while performing work duties for
the City.
Bud~et/Fmanclal Impact
Fiscal Year 1996-97 appropnatlon authority for thIs purchase IS In the unrform accounts of
various departments As goods/services are required, they Will be expensed agamst avaIlable
FY1996-97 appropnatlon authorrty
Recommendation
It IS recommended that the bId submitted by L & N Uniform Supply Company be rejected and
award of Bid #2583 be made to Welch's Uniform Rental Company at specified umt prrces,
including applicable tax WIth a one year renewal option, as the lowest responsible bidder.
Prepared By: Pam Wortham, PurchaSing Agent
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