SR-092496-6G
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PU RCH PW: DH. br:f:\flnance\purch\stfrpts\srbd 2597
Council Meeting: September 24, 1996 Santa MOnica, CA
SEP 2 ,. 1996
TO: Mayor and City Council
FROM: City Staff
SUBJECT: Recommendation to Award BId to ProvIde RepaIrs and ConversIons of
Police Vehicles, Bid #2597
Introduction
This report concerns an award of bid to prOVide repairs and conversions of Police
vehicles for the Administrative Services DIvIsion, Police Department, at speCified Unit
prices, plus applicable sales tax. Estimated total annual expenditure IS $35,000.
Background
In response to published Notices Inviting Bids (published August 22 and 23, 1996) to
prOVIde repairS and conversIons of Pollee vehIcles In accordance WIth CIty
speCifications, bids were received and publicly opened and read on September 5,
1996. Proposal forms were mailed to two vendors and notices were advertised in
accordance With City Charter and MUnicipal Code provIsions. Two proposals were
received as follows:
PERCENT AGE OF
VENDOR PA TROL CARS DETECTIVE CARS DISCOUNT ON PARTS
PursUit (WMBE) *$640.00 $360.00 10% - 40%
Flre-Bann Corp $801 55 *$313.65 10% - 40%
* Denotes low bid
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SEP 2 It 1996
New Police patrol vehicles are ordered from the factory and upon receipt require
conversIons prior to being put Into servIce. These conversIons include InstaUatlon of
push bars, prisoner cages, prisoner restraint seats, shotgun racks, light bars, warning
lights, baton holders, microphone holders, and computer mounting brackets and
wIring. ApprOXImate time reqUired to complete one patrol vehIcle conversion IS
sixteen (16) hours.
In turn, when a patrol vehicle IS taken out of serVice, It IS turned into a detective car If
found to be mechanically sound. The detective car converSions require the patrol car
to be stripped of all patrol-type equipment, Sirens and lights be rewired and other
miscellaneous modificatIons be performed. ApprOXimate time required to complete
one detective vehicle conversion IS nine (9) hours.
Staff has evaluated both bids and finds they meet City speCifications. Because of
cost difference between the two types of converSions, staff recommends splitting the
bid award.
Budget/FinancIal Impact
FIscal Year 1996-97 appropriation authOrity for thiS purchase IS In the Administrative
Services DIVISion, Police Department, account number 01-300-304-00000-2292-
00000
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Recommendation
It IS recommended that the award of Bid #2597 be split between Pursuit for patrol car
converSions at specified Unit prices, plus applicable sales tax, with two (2) one-year
renewal options, at an estimated annual expenditure of $25,000.00 and Flre-Bann
Corp. for detective car conversions at specified Unit prices, plus applicable sales tax,
at an estImated annual expenditure of $10,00000 as the lowest responsible bidders.
Prepared By: Pam Wortham, Purchasmg Agent
Diane Howell, Buyer
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