SR-09-10-1996-6R
EPWM CP AA DB s \sp1609\cc1609 smb
Council Meeting September 10, 1996
Contract 6522 (ees) 6~-
SEP 1 O~96
Santa Monica, California
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TO Mayor and City Council
FROM City Staff
SUBJECT Recommendation to Authonze the City Manager to Negotiate and Execute
a Professional Services Contract for the MUnicipal Bus Lines FacIlity
ExpansIon Master Plan
INTRODUCTION
ThIS report recommends that the Crty CouncIl authorize the CIty Manager to negotIate and
execute a ProfeSSional ServIces contract with RLNllnterplan for the MUniCipal Bus Lines
FacIlIty ExpanSion Master Plan for an amount not to exceed one hundred seventy-fIve
thousand dollars ($175,000)
Backwound
In FYs 1994-95 and 1996-97, the City Council budgeted total funds In excess of $7 5
million to Improve the Santa MOnica MUniCipal Bus Line (SMMBL) facIlity
The SMMBL consists of the administration, operations, and maintenance facilities located
at 1660 7th Street, on approximately 8 8 acres The facIlity Includes admInistrative offices,
dnver's rest area. maintenance bUilding, fueling stations. and washing bays to support the
155 bus fleet Additionally, SMMBL leases administrative space to other City departments
such as the Police and the Information Systems DIVISIons
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SEP "'0 S96-
SMMBL expects the fleet to grow from 155 to 200 buses over the next 2 to 5 years through
expanded service At the same time, a portion of the bus fleet and support vehicle fleet
will be converting to alternative fuels, such as Compressed Natural Gas (CNG) or electnc
operation The eXIsting structural maintenance and administration facIlities were damaged
by the 1994 Northrldge Earthquake whIch tnggers reqUIred structural upgrades to meet
current codes These factors, as well as the current configuration, space limitations, and
condition of the bUilding systems necessitate an evaluation of SMMBL's current sIte and
facilities and future needs
The SMMBL Master Plan contains the follOWing phases
Phase I Pronrammlnn
The purpose of this phase IS to review and evaluate the current operations and facIlities
and to IdentIfy space needs, functIonal reqUirements, and the adequacy of the facIlity for
the Santa Monica Municipal Bus Lines operations
Phase II Facility AnalysIs
This phase revIews the condItIon of the eXIstIng bUildings and sIte In light of the future
needs of SMMBL
Phase 111 Master Plannlnn
The purpose and objective of this phase IS to develop a conceptual desIgn layout of the
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facility whIch will address the programmatic and facIlity needs assessment Issues
developed durrng Phase , and Phase /I
Phase IV Implementation and Phaslnq Plan
The development of an Implementation and Phasing Plan will provide the City with a
complete understanding of the distinct work elements that are necessary to carry out the
Master Plan Including a proposed Implementation schedule
Phase V Cost Estimates
The Master Plan will provide cost estimates for the proposed Improvements and new
construction These estimates wllIlnclude the costs for design, construction, permits,
phasmg, relocation dunng construction, and other similar project costs
DISCUSSION
The Request for Qualifications dated Februrary 12, 1996 was sent to over 100 firms
Legal notIces were placed In the classIfIcatIon sectIon of the "La OpInion" and "Outlook"
newspapers Responses were submitted by eight (8) firms The Statements of
Qualifications were evaluated by a review committee which Included the City Engineer, the
Transportation Maintenance Manager, the Transportation FacIlities Manager, an Associate
Planner and a Semor CIvil Engineer
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The review committee selected the four (4) most qualified firms to submit proposals and
partIcipate In an oral presentation and Interview The Interviews took place on August 6,
1996
The review committee unanimously recommended the selection of RNLllnterplan Their
proposal and qualifications best conform With the requirements of this proJect, and their
prevIous work demonstrates their ability and expertise In all aspects of Municipal Bus Line
Master Planning Projects they recently completed Include the City of Commerce
TransportatIon ServIce Center. the FoothIll Transit Pomona OperatIons and Mamtenance
Facility. and the City of Montebello Corporate Yard Expansion All references provided
were contacted and checked out satisfactorily
BUDGET/FINANCIAL IMPACT
Funds In the amount of $175.000 are available In CIP Account #41-750-657-20095-8900-
98104 "Transportation Facility Improvements"
RECOMMENDATION
It IS recommended that the City Council
1 AuthOrize the City Manager to negotiate and execute a profeSSional services
contract With RNLllnterplan In an amount not to exceed $175,000 for the Santa
Monica MUnicipal Bus Lines Master Plan, and
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2 Authonze the City Engineer to Issue any necessary change orders to complete
additional work In conformance with the Administration Instructions on change
orders
Prepared by
Craig Perkins, Director of Environmental & Public
Management
John Catoe, Director of Transportation
Anthony Antlch, P E , City Engineer
Works
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PURCH:PW:DH:TB br f:\flnance\purch\stfrpts\srbd2590
Council Meetmg September 10, 1996
Santa Monica, CA
TO
Mayor and City Council
FROM
City Staff
SUBJECT:
Recommendation to Award BId to Provide Security Services, Sid #2590
Introduction
ThiS report concerns an award of bid to provIde security serVices for the Admmlstratlon
DIVISion, Resource Management Department, at specified hourly rates. Estimated annual
expenditure IS $40,000 00
Back~round
In response to published Notices Inviting BIds (published July 16 and 17, 1996) to prOVide
securrty services m accordance With City speCifications, bids were received and publicly
opened and read on August 1, 1996 Proposal forms were mailed to SIX vendors and notIces
were advertised In accordance With City Charter and Municipal Code prOVISions. Two
proposals were receIved as follows:
Hourly Rate (Re!=lular)
Hourly Rate (Emer!=lencYl
Sentmel Guard Systems
$ 9.48
$14.22
LaCombe Securrty, Inc
$12.00
$18.00
ThIS bid covers securrty services at 612 Colorado Boulevard.
Staff has evaluated the low bid and fmds that It meets City speCifications
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BudRet/Flnanclal Impact
Fiscal Year 1996-97 appropriatIon authority for this purchase IS In the AdministratIon DIvIsion,
Resource Management Department, account number 01-620-263-76008-5595-00000.
Recommendation
It IS recommended that the award of Bid #2590 be made to Sentinel Guard Systems at
specified hourly rates as the lowest responsIble bidder.
Prepared By: Pam Wortham, Purchasing Agent
Theodore Baxter, Buyer
September 3, 1996
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