SR-091096-6K
6K
PURCH:PW:DH:TB:br:f'\finance\purch\stfrpts\srbd2578 SfP 1 0 ~S6
Council Meeting: September 10, 1996 Santa Monica, CA
TO. Mayor and City Council
FROM: City Staff
SUBJECT: Recommendation to Award Bid to Provide Brake Service and
Supplies for Passenger Cars and Light and Heavy Trucks,
Bid #2578
Introductlon
This report concerns an award of bld to prov~de brake service and
supplles for passenger cars and light and heavy trucks for the
Fleet Management Division, Environmental and Public Works
Management Department, at specified unit prices. Projected annual
expenditure is $60,000.00.
Background
In response to publ~shed Notices Inviting Bids (published June 12
and 13, 1996) to provide brake service and supplies for passenger
cars and light and heavy trucks In accordance with Clty
specificatlons, bids were received and publicly opened and read on
June 28, 1996. Proposal forms were mailed to four vendors and
notices were advertised ln accordance with City Charter and
Municlpal Code provisions. Three proposai.s were recelved as
follows:
- 1 - 6K
SEP , 0 1996
Representative Array of Dlscount off Manufacturer's Current
Publlshed List Price
Delmer's Associated Morgan-Bundy
Brake Truck Brake Auto Service
Service Supply
.
1. Master Cylinders: 25% - 40% 25% - 55% 41%
2 . Wheel Cylinders: 25% - 40% 25% - 55% 41%
3 . Exchange Relined
Brake and Shoe 40% - 50% 25% - 55% 41%
Pads:
4. Hourly Labor Rate: $40.00 $37.50 $44.00
1. Alr Dlaphragm and
Brake 25% - 40% 25% - 55% No Bid
Shoes/Chambers:
2. Exchange Relined
Brake Shoes. 30% - 50% 25% - 55% No Bid
3 . Wheel Seals: 20% - 40% 25% - 55% No Bid
4. Hourly Labor Rate: $40.00 $37.50 $44.00
The supplies and labor services will be used to replace worn brake
materlals on Clty of Santa Monica vehicles.
The bids submitted by Morgan-Bundy Automotive Services and
Assoclated Truck and Brake Supply are non-responsive. Morgan-Bundy
Automotive Services cannot provide brake service and supplies for
light and heavy trucks. Associated Truck and Brake Supply cannot
provide parts and services for any vehicle smaller than a three-
quarter D/4) ton vehlcle.
- 2 -
Staff has evaluated the bid submitted by Delmer's precision Brake
Services and finds that it meets City specifications.
Budget/Financial Impact
Fiscal Year 1996-97 appropriation authority for this purchase is in
the Fleet Management Dlvlslon, Envlronmental and Public Works
Management Department, account number 54-500-461-00000-2292-00000.
Recommendation
It lS recommended that Council reject the bids submitted by Morgan-
Bundy Automotlve Services and Associated Truck and Brake Supply, as
non-responsive, and award Bid #2578 to Delmer's Prec1sion Brake
Company at specified unlt prlces, plus applicable tax, as the
lowest responsible bidder, with a one-year renewal option.
Prepared By: Pam Wortham, Purchasing Agent
Theodore Baxter, Buyer
September 3, 1996
- 3 -
-