SR-070996-6B
CC f\ctyclerk\electlOns\110596 6H oJ I
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CIty Councd Meetmg July 9, 1996 JUt 0 9 1996 -
TO Mayor and CIty Council
FROM City Clerk
SL13JECT AdoptiOn of ResolutIons for the Regular MUnIcIpal ElectIOn to be held on
November 5, 1996
IntroductIOn
This staff repon transmits to City Council four resolutiOns for adoption ill connection \vIth the
General MUnICIpal ElectIOn to be held on November 5, 1996
The resolutIon and accompanymg documents placmg the matter of the Issuance of bonds for the
constructIOn of a publIc safety facIltty ,vlll be presented to CIty Councd at the meetmg of
July 23. 1996. and IS therefore not mcluded In tlus staff report
Background
SectIOn 1400 of the Cny Charter proVIdes that a General J\1Ulllclpal Election shall be held on the
first Tuesday followmg the first Monday of ~ovember of each even numbered year for the
purpose of electIon of elected officers The first resolution calls for said election and gIVes notice
that four CIty CouncIl seats. two Rent Control Board seats. three Board of EducatIOn seats, and
three Commumty College D1.stnct Board of Trustees seats are to be filled at tlus November 5,
1996. General ~lumCIpal ElectiOn
The second resolutIOn requests the Los Angeles County Board of SupervIsors approve the
c.onsohdatlOn of the CIty'S General MUnICIpal ElectIon WIth the stateWIde General ElectIOn to be
held on the same date, and that the stateWIde General Election and General MUll1Clpal ElectIOn
be held III all respects as If there were only one e]ectlOll
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July 9, 1996
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The thIrd resolution requests that the Los Angeles County Board of Superv1sors dIrect the
RegIstrar of Voters to provIde all necessary electiOn servIces, to the extent determmed necessary
by the CIty Clerk. to mall sample ballots and pollmg place mformatIOn to the regIstered voters of
the Ctty. and to reduce the expense and admmlstratJVe burden of the electIOn
The fourth resolutIOn authonzes the CIty Clerk to obtam speCIfied servIces and supphes
necessary to c.onduct either a concurrent or consohdated electIOn from the firm of Martm &
Chapman, Co , In an amount not to exceed $150,000 The servIces and suppltes reqUIred are
outlmed III the saId resolutIOn
Budget Impact
The CIty Clerk's Office has an approved electlOns budget for FIscal Year 1996-1997 m the
amount of$201,648
RecommendatIon
It 1S respectfully recommended that the CIty CounCil adopt the four resolutlons that (a) call for
the General Mumclpal ElectIOn to be held l'\ovember 5, 1996, (b) request consohdatlon ,vlth the
State,vlde General ElectIOn, (c) request servIces from the Los Angeles County RegIstrar
Recorder, and (d) authonze the CIty Clerk to obtam servIces and suppltes reqUIred for the
conduct of the electlon
Prepared by Mana.:\1 Stewart, Ctty Clerk
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City Council Meeting 7-9-96 Santa Monica, california
RESOLUTION NUMBER 9053
(City Council series)
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF SANTA MONICA CALLING AND GIVING NOTICE
OF THE HOLDING OF A GENERAL MUNICIPAL ELECTION
TO BE HELD ON TUESDAY, NOVEMBER 5, 1996
WHEREAS, City Charter Section 1400 provides that a General
Municipal Election shall be held on the first Tuesday following the
first Monday of November of each even numbered year for the purpose
of election of elected officers; and
WHEREAS, under the provisions of the City Charter, four
members of the City Council shall be elected for a full term of
four years; and
WHEREAS, under the provisions of the city Charter, two
commissioners of the Rent Control Board shall be elected for a full
term of four years; and
WHEREAS, under the provisions of the city Charter, three
members of the Santa Monica-Malibu Unified School District Board of
Education shall be elected for a full term of four years; and
WHEREAS, under the provisions of Education Code Section 72034
and resolutions adopted by the Board of Trustees of the Santa
Monica Community college District, three members of the Santa
Monica Community College District Board of Trustees shall be
elected for a full term of four years; and
WHEREAS, Elections Code section 12107 authorizes the City
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Council to provide that all ballots cast at the General Municipal
Election be counted at a central counting place; and
WHEREAS, the Education Code and the Elections Code authorize
the consolidation of the election of members of the Santa
Monica-Malibu Unified School District Board of Education and Santa
Monica College District Board of Trustees with .the General
Municipal Election;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SANTA MONICA
DOES RESOLVE AS FOLLOWS:
SECTION 1. A General Municipal Election shall be held in the
Ci ty of santa Monica on November 5, 1996, which is the election
required for purposes of electing four members of the City Council,
two commissioners of the Rent Control Board, three members of the
Santa Monica-Malibu Unified School District, and three members of
the Santa Monica Community College District Board of Trustees.
SECTION 2. The ballots to be used at the General Municipal
Election shall be both as to form and matter contained therein such
as may be required by law.
SECTION 3. The City Clerk is authorized, instructed, and
directed to procure and furnish any and all official ballots,
notices, printed matter and all supplies, equipment, and
paraphernalia that may be necessary in order to properly and
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lawfully conduct the General Municipal Election.
SECTION 4. The polls for the General Municipal Election shall
open at 7:00 a.m. on the day of the election and shall remain open
continuously until 8:00 p.m. of the same day when the polls shall
be closed except as provided in Elections Code Section 14401.
SECTION 5. The notice of the time and place of holding of the
General Municipal Election is hereby given and the city Clerk is
authorized, instructed, and directed to give such further or
additional notice of the election in the time, form, and manner
required by law.
SECTION 6. Pursuant to Elections Code section 12107, the city
Clerk is authorized, instructed, and directed to give notice of the
central counting place in the time, form, and manner required by
law.
SECTION 7. An election for members of the Santa Monica-Malibu
Unified School District Board of Education and the Santa Monica
College District Board of Trustees shall be consolidated with the
General Municipal Election. Separate ballots shall be provided for
those voters who reside outside the City of Santa Monica pursuant
to Elections Code Section 10409.
SECTION 8. The City Clerk is directed to send a copy of this
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Resolution to the Board of Supervisors of the County of Los Angeles
and to the Registrar of Voters.
SECTION 9. In the event the General Municipal Election is
consolidated with the statewide General Election on the same date,
the provisions of this Resolution, which are applicable only in the
event the election is conducted by the CitYI shall be of no force
or effect.
SECTION 10. The City Clerk shall certify to the adoption of
this Resolutionl and thenceforth and thereafter the same shall be
in full force and effect.
APPROVED AS TO FORM:
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MARSHA JONE~JMOUTRIE
City Attorney
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Adopted and approved thIS 9th of July, 1996
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Mayor
I hereby certIfy that the foregomg ResolutIon 9053 (CCS) was duly adopted at a meetmg
of the City CouncIl held on the 9th of July. 1996 by the following vote
Ayes Counctlmembers Abdo. Ebner. Genser. Holbrook. O'Connor. Rosenstelll
Noes Councllmembers None
Abstam Counctlmembers None
Absent Councllmembers Greenberg
ATTEST
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CIty Clerk
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cA:f:atty\muni\laws\mtt\elect.14
City council Meeting 7-9-96 Santa Monica, California
RESOLUTION NUMBER 9054
(City Council Series)
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF SANTA MONICA REQUESTING THE BOARD OF
SUPERVISORS OF THE COUNTY OF LOS ANGELES TO
CONSOLIDATE A GENERAL MUNICIPAL ELECTION OF THE CITY
OF SANTA MONICA TO BE HELD ON NOVEMBER 5, 1996, WITH THE
STATEWIDE GENERAL ELECTION TO BE HELD ON SAID
DATE PURSUANT TO ELECTIONS CODE SECTION 10403
WHEREAS, the city Council of the city of Santa Monica has
called a General Municipal Election in the city of Santa Monica to
be held on November 5, 1996, for the purpose of electing officers
of the city of Santa Monica, the Santa Monica Rent Control Board,
the Santa Monica-Malibu Unified School District Board, and the
Santa Monica community College District Boardi and
WHEREAS, it is desirable that the General Municipal Election
be consolidated with the statewide General Election to be held on
the same datei that within the City of Santa Monica the precincts,
polling places and election officers of the two elections be the
samei that the Registrar of Voters canvass the returns of the
General Municipal Election; and that the statewide General
Election and General Municipal Election be held in all respects as
if there were only one election,
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SANTA MONICA
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DOES RESOLVE AS FOLLOWS:
SECTION 1. Pursuant to Elections Code section 10403, the
Board of Supervisors of the County of Los Angeles is hereby
requested to consent and agree to the consolidation of a General
Municipal Election with the statewide General Election on Tuesday,
November 5, 1996, for the purpose of electing officers of the City
of Santa Monica, the Santa Monica Rent Control Board, the Santa
Monica-Malibu Unified school District Board, and the Santa Monica
Community College District Board.
SECTION 2. The Registrar of Voters is hereby authorized to
canvass the returns of the General Municipal Election which it is
hereby requested to consolidate with the statewide General Election
and said election shall be held in all respects as if there were
only one election, and only one form of ballot shall be used.
SECTION 3. The Board of Supervisors of the County of Los
Angeles is hereby requested to issue instructions to the Registrar
of Voters to take any and all steps necessary for the holding of
the consolidated election.
SECTION 4. The City of Santa Monica recognizes that
additional costs shall be incurred by the County of Los Angeles by
reason of this consolidation and agrees to reimburse the County of
Los Angeles for any such costs.
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SECTION 5. The city Clerk is directed to transmit and file a
certified copy of this Resolution with the Board of Supervisors of
the County of Los Angeles and with the Registrar of Voters.
SECTION 6. The city Clerk shall certify to the adoption of
this Resolution, and thenceforth and thereafter the ~ame shall be
~n full force and effect.
APPROVED AS TO FORM:
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MARSHA JON~S MO TRIE,
City Attorney
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Adopted and approved thIS 9th of July, 1996
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~1ayor
I hereby certrfy that the foregomg ResolutIOn 9054 (CCS) was duly adopted at a meetmg
of the Cny CouncIl held on the 9th of July. 1996 by the follo~'mg vote
Ayes Councdmembers. Abdo. Ebner. Genser. Holbrook. O'Connor. Rosenstem
Noes Councllmembers None
Abstam Counctlmembers None
Absent. Counctlmembers. Greenberg
ATTEST
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CIty Clerk
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Festivals
. The City's Arts CommisSion and DIVISion should Issue a call for proposals
for community-based organizations to sponsor festivals with performmg
arts focus or components aimed at generating International attention
Uadate: Santa Montca Arts Festival has been restructured to Include
community-based arts organizations and busmesses. City'S Cultural
Affairs DIVISion IS workmg with Santa Monica Place on co-sponsorship of
mternatlOnal festIVals
. Theatre compames In the City should convene to consider undertakmg of
new playwrights festival or other themed coordmated programming
Update: Under diSCUSSion In Performing Arts Committee.
. The City of Santa Monica should support pnvate Initiatives for festivals
and performing arts programming
Update. In progress through CO-ARTS grants and through community
mvolvement with Santa Momca Arts Festival.
. The City of Santa MOnica's "Showmoblle" should be made available to
local arts organizations on a regular basIs
Vadate. Showmoblle used In Santa Momca Arts Festlvat; rental
information distributed to public via Arts Commission committees.
Visiting Artists
. City of Santa MOnica Arts CommissIon should work In conjunction with
Santa Monica-based arts instItutions to develop vlsitmg artIst senes of
lectures, eXhibitions, and artist-in-residence actiVities.
UDdate. Several pnvate mmatlves workmg In thiS area: Santa Momca
Museum of Art sponsormg senes of Salons, 18th Street Arts Complex has
Australian artlst-m-res/dence program and IS consldenng reciprocal artist
programs with ASian and Latm Amencan nations, Bergamot Station IS
explormg a French consulate artist-exchange relatIOnship.
AMS Plannmg & Research Page 0-7
City of Santa MOnica Cultural Arts Master Plan Update May 1996
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Adopted and approved thIs 9th of July, 1996
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Mayor
I hereby certIfy that the foregomg Resolutlon 9055 (CCS) was duly adopted at a meetmg
ofthe CIty CouncIl held on the 9th of July. 1996 by the follo\:V'lllg vote.
Aves CouncIlmembers Abdo, Ebner. Genser. Holbrook, O'Connor. Rosenstem
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Noes CouncIlmembers None
Abstam Councl1members None
Absent Counctlmembers Greenberg
ATTEST
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CIty Clerk
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CA:f:atty\muni\laws\mtt\elect.13
City Council Meeting 7-9-96 Santa Monica, California
RESOLUTION NUMBER 9056
(City Council Series)
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF SANTA MONICA AUTHORIZING THE CITY CLERK
TO OBTAIN SPECIFIED SERVICES TO THE CITY RELATING
TO THE CONDUCT OF A SPECIAL MUNICIPAL ELECTION
TO BE HELD ON NOVEMBER 5, 1996
WHEREAS, a General Municipal Election is to be held in the
City of Santa Monica on November 5, 1996.
WHEREAS, in the course of conduct of the election it is
necessary for the city Clerk to obtain the services of a
professional election supplier; and
WHEREAS I all necessary expenses in performing these services
shall be paid by the City of Santa Monical
NOWI THEREFORE, THE CITY COUNCIL OF THE CITY OF SANTA MONICA
DOES HEREBY RESOLVE, DECLARE AND ORDER AS FOLLOWS:
SECTION 1. That the firm of Martin & Chapman Co., being a
sole source, is approved to furnish to the city all necessary
services and supplies authorized by the city Clerk to conduct
either a concurrent or consolidated election, which include, but
are not limited to:
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1. Provide a Calendar of Election Events setting out dates
and requirements of the Election Code.
2. Provide suggested forms of resolutions and notices
required for the election.
3. Provide necessary ballots, supplies and instructlons for
voting in the precinct and for absentee voting.
4. Provide Self-Mailer sample Ballot & Voters Pamphlet with
candidates statements, measures and absent voter
application.
5. Prepare and attach special labels to Self-Mailer pamphlet
and arrange for delivery to the post office.
6. Have a qualified person available by telephone or In
person at all times to assist the city Clerk should
problems arise at any time during the election process.
7. Furnish general guidance throughout the election.
SECTION 2. That the City shall pay Martin & Chapman Co. for
all election supplies and services rendered. In the event any
election supplies requested by the City and furnished by Martin &
Chapman Co. are not correct, or contain errors so that the same are
not acceptable to or usable by the City, there shall be no charge
therefor made upon the city.
SECTION 3. That Martin & Chapman Co. shall submit an itemized
invoice to the City detailing the supplies furnished. The City
shall pay all sums due and owing within 15 days of the receipt of
the statement.
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SECTION 4. That the total amount of these services shall not
exceed $150,000.00.
SECTION 5. That the City Clerk shall certify to the adoption
of this Resolution, and thenceforth and thereafter the same shall
be in full force and effect.
APPROVED AS TO FORM
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MARSHA JONES,MOUTRIE
ci ty Attorney)
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Adopted and approved thIS 9th of July, 1996
~~
Mayor
I hereby certIfy that the foregomg ResolutIOn 9056 (CCS) was duly adopted at a meetmg
of the Oty Counell held on the 9th of July. 1996 by the follovvlng vote
Ayes Councllmembers Abdo. Ebner. Genser. Holbrook, O'Connor. Rosenstem
Noes COUllCllmembers None
Abstam Councilmembers ~one
Absent Counctlmembers Greenberg
ATTEST
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CltY'Clerk