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Council Meeting' March 21, 1995 Santa Monica, Callfornia
TO: Mayor and City Council MAR 2 1 1995
FROM: City Staff
SUBJECT: Award of Contract to Construct a Storm Drain Hydrocarbon
Sensor System
Introductlon
This report recommends that the City Council award a contract for
the construction of a Storm Drain Hydrocarbon Sensor System to
Cecon Company, the lowest responsible bidder, In the amount of
$209,000.
Backqround
During the FY 1992-93 and FY 1993-94 budget process, Councll
approved fundlng for the construction of a Storm Drain Hydrocarbon
Sensor System In the total amount of $240,000.
The sensor system wlll upgrade 3 existing sensors in addition to
lnstalling 5 new sensors. The sensors are deslgned to reduce the
surface water runoff pollution from the Plco-Kenter storm drain by
monitoring the storm drain for hydrocarbon contamlnation. The
eight (8) sensors will be placed along the Plco-Kentor storm drain.
The system lncorporates Metal OXlde Semiconductor (MOS) sensors
that sample the alr in the storm draln; glves an indlcatlon of the
presence of hydrocarbons; and identifles alarm status. The sensors
then send an alarm signal Vla a leased phone llne to a computer
screen at the Arcadia Water Treatment Plant where staff wlll take
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MAR 2 1 1995
necessary steps to prevent dlscharge of the contaminated runoff to
the ocean. The system has the capablllty to effectively detect
vapors from a broad range of volatlle hydrocarbons, including
diesel fuels.
The construction of the sensor system is pursuant to Interagency
Agreement No. 62034 between the City of Santa Monica, the City of
Los Angeles and the County of Los Angeles entered into on September
12, 1989. Award of this contract wlll be contingent upon the
executlon of a new Agreement amendlng the original Interagency
Agreement No. 62034 to provlde for a tlme extension and cost
increase. The City Council authorlzed the execution of a new
Agreement on April 26, 1994. The new Agreement wlll be executed by
all three agencies prior to April 1, 1995.
The new Agreement provides for the actual cost of the new sensor
system to be shared equally among the County of Los Angeles, the
City of Los Angeles and the City of Santa Monlca.
A Notice Invltlng Blds was publlshed on September 24, 26, and 27,
1994 in The Outlook, as well as In four construction journals. In
additlon, blddlng documents were sent to six woman/mlnorlty
buslness enterprise associatlons (WMBE) . Bidding packages were
requested by 16 contractors. The Clty Clerk's office received
three (3) sealed bids, which were publicly opened and read aloud on
November 18, 1994 by the Deputy City Clerk.
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The bld results, base bid plus alternate #3, were as follows:
Cecon Company $209,000
Taft Electrlc Company $223,553
Clarke Contracting Corporation $310,000
City Engineer's Estimate $220,000
The low bidder, Cecon Company, supplied the City with three (3 )
references and all references reported that the Contractor's work
was satisfactory The State Contractor's License Board verified
that the Contractor's license is current I active and in good
standing.
Budget/Financial Analysis
FUNDS REQUIRED
Contract $209,000
Contingencies (15%) $31,000
TOTAL $240,000
Funds are available in the following CIP Account Number:
Contract Project
Account Number Amount Contingency Total
31-760-661-20092-8900-99126 $209,000 $31,000 $240,000
Recommendation
It is recommended that the Clty Councll
l. Award a contract for the installation of the Storm Drain
Hydrocarbon Sensor System to Cecon Company, the lowest
responsible bidder, in the amount of $209,000 contingent upon
the execution of the new Agreement; and
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2. Authorize the CJ.ty EngJ.neer to J.ssue any necessary change
orders to complete additional work in conformance with the
AdministratJ.ve InstructJ.ons on change orders.
Prepared By: Craig PerkJ.ns, DJ.rector of Environmental & Public
Works Mgmt.
Anthony AntJ.ch, P.E. , City Engineer
John Mundy, Utilities Manager
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