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Pu~CH:PW:TB:kf/finance\purch\stfrpts\srbd2518
Counc~l Meeting: January 24, 1995 Santa Monica, California
JAN 2 4 1995
TO: Mayor and C~ty Council
FROM. City Staff
SUBJECT: Recommendat~on to Awa:r-d Bid to Furn~sh and Deliver
Carpet ing , Bid #2518
Introduction
This report conceyns award of bid to furnish and del~ver carpeting
for the Event Facilities Division, Community and Cultural Services
Department, ~n the total amount of $32,231.30, including applicable
sales tax.
Backqround
In response to published Notices Inviting Bids (published November
14-15, 1994) to furnish and deliver carpeting ~n accordance w~th
C~ty specificatlons, bids were received and publlcly opened and
read on November 3D, 1994. Proposal forms were mailed to seven
vendors and not~ces were advertised in accordance wlth City Charter
and Municipal Code provislons. Three proposals were received as
follows:
VENDOR RECYCLED VIRGIN
Floor Coverlng Unllffilted Co. $29,578.23- $33,521. 99
Paclflc Rug and Carpet No Bid $32,231. 30*
M & M Floor Coverlng No Bld $33,486.14
* JAN 2 " 1995
(denotes low bidder)
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Th~s bid covers the purchase of Bealieu 1I0mni-Pointn carpeting for
the Civ~c Auditorium. Bids were requested for both v~rg~n and
recycled carpet~ng w~th no preference given to either type. The
carpet will replace the main hall carpet and aisle runners which
are badly worn.
The b~d subm:.tted by Floor Covering Unlim~ted Company for carpet
made of IIrecycled" materials does not meet City spec~fications for
the follow1ng reasons'
1) Color: Floor Cover~ng Unl~mited Company offered a
11 brownish p~nk" and C~ty spec~f~cat~ons requ~red a
"burgundy gray II .
2) Weave: The weave on the carpet made of recycled
mater~als was nloosen and C~ty specifications required a
"t1ghter" weave.
3) Manufacturer: Stcnebrook does not make the carpeting
required and their product does not meet C~ty
speclf~cations.
Staff has evaluated the bids for carpet made of "virgln" materials
and f~nds that the low bid submitted by Pac~fic Rug and Carpet does
meet City specif~cations.
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Budqet(Financl.al Impact
Fiscal Year 1994-95 appropriatl.on authority for this purchase is
in the Capital Improvement Program budget, account number 32-740-
621-20095-8900-99327/ "Replace Main Hall Carpet and Aisle Runners",
Recommendation
It. is recommended that Councl.l reJect the "recycledll material
carpet bid subml.tted by Floor Covering Unll.mited Company because l.t
does not meet City specifications.
It is recommended that the award of Bid #2518 be made to Pacific
Rug and Carpet in the total amount of $32,231. 30 including
applicable tax, as the best blader.
Prepared By: Pam Wortham, Purchasing Agent
Theodore Baxter, Buyer
1/18/95
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