SR-6F (3)
6F" 'c"l
CCS:SEM uscon Santa Monica, Callfornla
City Councll Meeting March 21, 1995
MAR 2 1 1995
STAFF REPORT
TO: Mayor and City Councll
FROM' City Staff
SUBJECT: Request to Conduct a Parade on an Alternate Route
INTRODUCTION
Thls report descrlbes a request to conduct a parade on a route other
than the Clty'S authorlzed parade route (SMMC Section 4 08.580) and
recommends conditional approval.
BACKGROUND
Last year the Clty Council was asked to approve and supply resources
for a U S Constitution Day Parade, closlng Maln Street from
Colorado Avenue to the south Clty limits from 9 to 11 a.m. on
Saturday, September 17, 1994, wlth a speaker's platformjrevlewing
stand at Clty Hall Desplte concerns about slgnlflcant public
translt dlsruption, staff recommended that the request be granted
on a non-precedent settlng basis provlded that certain condltlons
were met.
Councll authorized the parade provlded that unlts not be brought to
the Rand Corporation staglng area prlor to 6:00 a m , that the
duration of the parade be limited to two hours lncluding frequent
traffic breaks to allow buses and other traffic to cross the parade
route, that any service not provlded by the Clty such as barricadlng
and coning of streets and posting of dlrectional "'gn" be~~
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M 2~1995
and paid by the organlzers, that the organizers notify all residents
and businesses on and wlthln three blocks west, east, north and
south of the parade route of the event and of alternate traffic
routes after approval of the notlflcatlon letter by the City, and
that coples of all permits from the Clty and County of Los Angeles
be flled wlth the Clty prlor to the event date.
The City provided support in the form of no parklng slgns, labor
(pollce, trafflc operations and electrical) , and transit rerouting
at a cost of $4,917 Approxlmately 25 units and less than 200
participants comprlsed the parade WhlCh was completed wlthin the two
hour tlme limlt. The organlzers dld not provide the requested
neighborhood notificatlon letter and old not manage the sequencing
of parade unlts to provide frequent trafflc breaks, adversely
affecting the travellng publlc, lncludlng transi t riders. Dispersal
at Rose Avenue was not well organlzed.
The parade organlzers propose to make thls an annual event and have
requested the same route for a parade to be held on Saturday,
September 16, 1995. They propose a speaker's platform/reviewing
stand at the Clvic Auditorlum rather than at City Hall, wlth staglng
on Maln Street ltself from Colorado to the ClVlC. They expect
substantlal growth In the number of participants to 1500 and propose
to cap the number of units at 100. They antlclpate twenty
equestrlan unlts. They propose to disperse wlth the LAPD assistlng
unlts west on Rose, crossing Paclflc Avenue with the trafflc slgnals
and proceeding north on Ocean Front walk to the southernmost Santa
Monlca Beach Parking lot where participants can meet thelr
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transportation. The~r application indicates that "the principal
log~stical concern dur~ng the parade is to maintain the smoothest
poss~ble cross flow between regular veh~cle traff~c and the parade
at traff~c l~ght regulated ~ntersect~ons."
DISCUSSION
Four Santa Monica Municipal Bus Line routes are affected by the
parade ~f Ma~n Street closure ~s l~m~ted to a two hour duration.
They are:
o L~ne 1 Running north/south on Main
o L~ne 2 Running east/west on Hill, cross~ng Ma~n then
travell~ng on Ne~lsen Way (H~ll)
o L~ne 7 Running east/west on P~co Boulevard (P~co)
o Line 8 Runn~ng north/south on Ma~n Street from Ocean Park
Boulevard north (Ocean Park)
Between 9 and 11 a.m. on a Saturday, 53 bus tr~ps are scheduled on
those lines, with s~xteen tr~ps on the heav~ly used pico line alone
The organ~zers were not able to sequence the modest number of parade
un~ts last year to prov~de breaks for traff~c flow at key
lntersections, w~th result~ng d~srupt~on of trans~t routes. A
sign~f~cantly larger parade ~s contemplated this year.
Staff has cons~dered several opt~ons to reduce the parade's impact
on motor~sts and the transit dependant publ~c.
o Close Ma~n Street south of Pico, stage the parade ~n Lot 9,
across from the Edgemar complex and have the speaker's platform
at the Commun~ty Garden lot This would el~m~nate the impact
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on Pica.
o Close Maln Street south of Ocean Park Boulevard, stage the
parade In Lots 10 and lOA at the Heritage Museum with the
revlewlng stand at the Museum. This would ellminate the impact
on pico and Ocean Park.
o Stage the parade as requested by the organlzers but requlre
thelr cooperatlon wlth Pollce trafflc control personnel to stop
parade unlts regularly at PlCO, Ocean Park and hill to provlde
cross trafflc flow, Ocean Park and Hlll Streets, havlng pollce
trafflc control stop parade unlts wlth the trafflc slgnals at
those locations. This would minimlze the parade impact on these
three crltlcal routes
Whlle the flrst two alternatlves are loglstlcally more convenlent
for the City, the parade organlzers express a strong preference for
startlng parade at the ClVlC Center. They understand that the thlrd
alternative would limi t the size of the parade to the number of
unlts that could phase through the lntersections and reach the
southern Clty llmlts wlthln the two hour closure period.
BUDGET/FINANCE IMPACT
Costs for Clty support of thls parade are estimated at $5500.
Funds for this purpose come from contlngency account number 01-700-
274-00000-7785-00000. There will be a loss of meter revenue on Maln
Street assoclated with the event
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RECOMMENDATION
It is recommended that the City Council approve the alternate route
requested for thls pa~ade Wlt~ the followlng condltlons:
o Maln Street to be closed for a maximum of two hours from 9
to 11 a.m. on Saturday, September 16, 1995.
o The organlzers to cooperate absolutely wlth Pollce trafflc
control, sequencing parade units to allow cross traffic at
regular lntervals at the slgnallzed lntersections at Pico,
Ocean Park and Hill.
o The organizers to provide a City approved wrltten notlce one
week In advance of the parade date to residents and businesses
on Maln Street and wlthln a three block area of the Parade
providing the date, tlme and route of the parade and describing
the trafflc lmpact.
o No staging to occur prlor to 6:00 a.m.
o The organizers to provlde any serVlce not provided by the
Clty such as barricading and coning of streets and posting of
dlrectlonal slgns.
o The organizers to have a volunteer follow each equestrlan
unlt throughout the parade route to pick up and approprlately
dlspose of any droppings so that feces do not enter the storm
dralns
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0 The organizers to flle wlth the Clty any and all permits
lssued for the parade by the City and County of Los Angeles.
Prepared by: Susan E. McCarthy
Dlrector of Community and Cultural SerVlces
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2CS SE~'se:usconl Santa !v'.:on.:.ca, :::aLl.fornla
~~ty C~~nc~~ Yeec~~g IJ:arcr: 2::", :395
,,-ESOLL"T:::m NO. 8876
(City C::::uncl2. Serles)
A RESOLUTION OF TH2 C:TY COUKCIL OF THE CITY O? S.~7A MONICA
AUTHORIZING THE HOLDING OF A P~~E OF SEPTEMBER :6, :995
~N A ,,-OUTE OTHER T~~ TEE OF?~CIAL CITY P~~E ,,-~UTE
viHEREAS, pursuant: ::0 Seet::.on 4 08.580 of the Santa Monlea
:V:un:::c:.pal Code, the Clty Counel2. r:lay aucharlze a parade route as
set: =Q~th r:ereln,
NOW, THEREFORE, THE CITY C~UNCI~ OF THE CITY ~F SANTA MONICA
DOES RESOLVE AS FOLLOWS:
SECT:ON - . That on SeptemDer ::"6, 1395 at . 00 a.m.
partlc~pants lU ~he U.S. 2onstl~~tlc~ Say P~rade are aut~o=lzed to
condue:: a parade along the follcwlng ~oute:
Staglng OD. Maln Street becween Coloradc Bou~evard and the
Civle Audltorium, proeeedir:g south 0:1 ~laln Street
crosslng the southernmost C:.t.y l:.ml=s.
SECTION 2. Permlc to conduce ~he parade :.s grant:ed ~pon the
=ollowlng eend:'::lons:
a. That parade unlts may net be bro~ght ::0 the s::aglng area
prlor t.o 6: 00 a.m. en Satu::::day, Septenber ::"6, :995.
b. That durat:lon 0= the e2.esure of Maln St::::eet: be l:'~lted to
-::.wo hours, ::rom 9 a m. to 11. 00 a m.
-'-
< ~.
~ . 'Chat the Organlzers cooperat:e absolutely wlth Santa
....1on:.ca Police, ~raff~c control, sequenc~ng parade unlCS to provlde
for t~e cross traff:..c at regular lntervals a::. tr.e slgnallzed
:..ntersections at: P:.co Boulevard, Ocean 2ark Boulevard, and Hlll
Street.
d. That any servlce :1ot provlded by the City such as
DarrJ.cadJ.ng and conlng of streets and postlng of directJ.onal slgns
De assumed and pald by the Organlzers.
0 That one week ~n advance of the parade date, the
OrganJ.zers notlfy all resldent:s and buslnesses on and wlthln three
blocks west, east, north, and south of the parade route about the
evenc and alternate traffi:: routes, after approval of the
notlf~catlon letter or filer by the C~ty.
- That the Organlzers have a volunteer follow each
equestr:.an unlt throughout ~he parade route to p:..ck up any
droppJ.ngs so that they do not enter the storm dralns.
- That any and all permlts from the Clty of Los Angeles and
County of Los Angeles be f:..led wlth the Clty of Santa Monlca prlor
co ~ce event date.
SECTION 3. The C:..ty Clerk shall certlfy to the adoptlon of
th~s ResolutJ..cn, and thenceforth and thereafter ~he same shall be
J.n full force and effect
APPROVED AS TO FORM:
\
3y: h~dL;5kap)}.L~~
~SHA JONES MOUTRIE
CJ.ty Attorney
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Adopted and approved thiS 21th of March, 1995
dJ~
Mayor
I hereby certify that the foregomg Resolution 8876 (CCS) was duly adopted at a
meetmg of the City Council held on the 21th of March. 1995 by the foliowmg vote
Ayes Councllmembers Abdo. O'Connor. Greenberg. Genser. Rosenstem. Ebner
Noes Councilmembers' None
Abstam Councilmembers None
Absent Councilmembers Holbrook
ATTEST
dtti~j[~
/ r./
City Clerk