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Council Meeting May 5, 1998 Santa Monica, California
TO Mayor and City Council
FROM City Staff
SUBJECT Final Report ort TelecammunicatEOns Master Plan, Including
Recommendation to Proceed with Installing the ~~rst Phase of the Fiber
Network and Approval of Report Findmgs fncludmg Adoption of Universal
Access Palicy
INTRODUCTiON
This report summanzes the Telecammurncatians Mas#er Planning effort and presents the
fndmgs of the Pian for Ci#y Council adoption
DISCUSSfON
Oven-iew of City's Telecommunications Master Plan
The City of Santa Monica has assessed its telecommunications neec~s and interests forthe
future, takang ~nto account recent techno~ogical ~evElopmen~~ and the far-reachmg
~hanges brar~ght about by the Federal Telecommunications Act of 1996 Technological
advances are makmg it possible #or the City to use a b~oad array of inno~at~ve, two-way,
Enteracti~e voice, data and v~deo cvmmunicatians Santa Mon~ca residents ha~e embraced
new technologies for their persona! and business use The City's own system c#
telecornmunrcat~ons has cfevefoped sophEStreatron The Ctty clesires to be well-posittor~ed
~o enhar~ce the quality o# life, ecanamic vitality and delivery of go~emment senr~ces ~n
Santa Monica through the strategic use of telecommunicat~ans technofogies and
infrastructure
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M;~-~~
Technology advances and telecommunications deregulation are altering the traditional
roles perfarmed by telecommunicatran pro~~ders Pra~iders ha~e begun to encounter
compet~tion ta their core servicss Existing carners and new carriers recently certifed by
the Cal~fornia Public Utility Commission (PUC) have been asking for greater access to the
C4ty's public Rights-o#-Way (ROVI~ U#ility companies ~outmely trench in the streets and,
wEth the increase in use permits, the City has leg~t~mate cancerns o~er degrada#ion of
street pa~ement and disruption to the general public New ROW procedures are needed
to achie~e the proper balance between facilitating the prompt entry of telecommunicat~on
companies and minimizing disruption from and the economic ~mpact of mult~ple street cuts
Within this context, the City initiated development of a Telecommurncations Master P1an
~o identify the current telecommunications infras~ructure, ascertain future
telecommunications needs and services, and d~termine potential roles and partnership
opportunities to help t~e C~ty meet such needs The effort began with an analysis af
(1) #he uses of existing CEty rights-of-way for telec4mmunications infrastructure
and methods to protect these valuable assets while encouraging location of
new technology within the community,
(2} the types of telecommunicat~ons systems that best promote commurnty
ob~ectiWes and the electronic delivery of government and institutional
services,
(3) public a~d business partnership models that promote increased use of
tefecommunicat~o~s technalogies within the community,
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(4) how telecommunications pro~iders might help the C~~ty achieve these
ob~ect~~es, and
(5} financ~al models that clar~fy likely City roles in the telecommunicatio~s arena
The kmds of quest~ons ex~lored include how tl~e City might encourage greater competitian
and consumer choice in telecommunication services, what the City can do to promote
uni~ersal access and telecommun~cation literacy, whetherthe City should construct its own
fiber network or "[oap", how the City might enhance the del~very of government services,
and the rale of telecommunicatians to enhance the ecanomic climate of the City
Working with Media Connections Group (MCG) and a City Council-appointed comm~nity
Telecommunications Workfng Group (TWG), staff began the plann~ng p~ocess in May
1997
Community Needs Assessment
The master-plannmg process has been informed through extensive publ~c outreach The
TVIIG h~lped refine and structure a public survey, a busmess survey, and additional contact
w~th the business and residential community through focus groups and a public workshop
Aiso, staff and the consultants undertook pro~ider intenriews to ascertain current and future
bandw~dth capacEty
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Public Survey
The ma~or findings of the statistically ~alid random #el~phone sur~ey conducted by Godbe
Research in August 1997, portray a high degree of telecommunications connectivity in the
Santa Monica community today A significant percentage of reside~ts have and use
telecommun~cations and computer technology ~f the househalds responding, 59% use
computers, 3Q% have a fax, 20% have a second phone line Of househalds with
computers, 78% ha~e mod~ms and 58% use the Internet These results are cansiderably
higher than the national a~erages Further, 55% o# ho~seholds report do~ng some wark
at home using a camputer or telephone Of the sample, 59% subscribe to cable and/or
Direct Broadcast Satell~te (DBS)service For these respondents, program choice, price of
video and competent technical service are important One-fou~th of the respondents have
used the City's Library catalogue services, 11% have used PEN, ancf 12°/4 ha~e used the
City's voice mail system
Business Sur~ey R~sults
.~ maiied business survey was cor~ducted durmg fall of 1997 Tt~e top 25
telecommunications businesses wera visited and sun-ey instruments were sent tv 200
additional businesses, w~th 70 surveys returned The data pro~ides useful information
on the application of telecommunications technolog~es by local businesses Of the
business respondents. 80% have a Local Area Networ~c (LAN), 87% ha~e the~r own
tele~hone system and almost 40% use ~ second telephone carrier In general, current
needs of these businesses for the mstaflation and pricmg of telecommunication services
are being ~net by existing providers Seventy-three percent (73%) of responding
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companies expect an ~ncrease in ~oice circuit use over the next 5 years, 58% expect
existing pro~iders to meet f~ture voice and data needs, and 81 °/a believe that the future
availabihty of digEtal voice and data mstalled m a timely and cost efFecti~e manner will
materially afFect local business
Focus Group Messages
To further refine the inquiry, staff and consultants conducted focus groups with the
Chamber of Commerce Entertainment Committee, Chamber of Commerce Business
Techno[ogy & the Future Committee, utility companies, and PEN Users Group, and Santa
Mon~ca-Malibu U~ified School Distnct (SMMUSD) Technofogy Advisory Committee and
Intercultural Adv~sory Council D~scuss~on ranged frorn the need for mcreased bandwidth
to refinement of how the City del~vers government sennces, includmg marketmg strategies,
community o~treach and adaptations ta PEN
Pro~ider Inter~iews
Pro~ider mterviews were conducted with GTE, Pacific Bell, Independent Fiber Network,
Century Communicatians, DB4VS, AT & T, SpectraNet, Tamkin F~ber Corporation, TCG
and Sprint
Public Workshop
A public workshop was held on February 9, 1998 Some 5p indi~iduals, including
representatives of businesses and public institutions, as well as City resrcients, attended
fnput from this workshop helped refine the Master Plan
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Planning Deli6erations Underlini~g the Plan
Econvmic Madels
The cansultants undertook analysis of two economic models to determine the appropriate
role for the City to undertake a Ci#ywide full-service network (cabfe N, telephone, high
speed data s~rvices}, and a City institut~onal network mod~l It is impartant to note that the
pro~ections in the rnodeling component assume ~hat the services and telecommunication
solu#ions affered by the traditional private telecommunECat~on providers will be aWailable in
a competiti~e en~ironment
Three potent~al roles for the G~ty emerged
1 Develop internal infrastructure, including City-owned condwt with f ber Imkmg
its facilities on a priority and cost-~ustified basis The firs# phase of this
approach mcludes non-go~ernmer~ta! mstitutions such as facilities of the
Santa Monica-Malibu Un~fied School District and Santa Monica Cvllege
2 Become a pro~ider of external infrastructure as a lessor of conduit and/or
fiber to nan-gavernmentak mstitutianal entities mc{udmg potential regional
lin~s
3 Become a pro~ider of a full-serv~ce network to external, non-governmental
institutional entities and City residents
ln any af the above three aptions. the City might partner with an established
#elecommunications provider The partner and C~ty cauld ~ointly develop and provide the
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above assets and services, sub~ec~ to their economic and technical feasib~lity, under a
muEti-phase agreement
To determine #he feasib~lity of a C~ty-operatea full-service network, the consultants
pro~ected the most optim~st~c market conditions ar~d tested various busi~ess scenarios
~able TV, high speed data, telephone Forthe most favorable business apportunity, cable
N, the model mdicated a$35 milhon Envestment would be required m the first two years
to build a network and operate a cable business After a 14-year operatmg pe~iod, the C~ty
would ha~e accrued a loss of over ~18 million As ment~oned, this is the most optimistic
of the business scenarios and, g~ven the magni#ude of the loss, development of a fufl-
service nefinrork is not recommended
Consultants and staff recommend de~elopment of an institutionaf r~etwark witt~ leased
conduit and/orfiberto non-governmental entities, which is a hybrid model composed afthe
~irs# and second roles identified previously
Benefits of Municipal F~be~ Netuvork (MFN}
De~efopment of a munECipal fi~er optic network {often referred to as a"f~ber loop") has
been identified as a key stra#egy to provide the bandwidth necessary to support enhanced
service deli~ery and ~o gi~e the City control o~er operating costs for tts internal
tefecommunECations needs Additionally, the MFN vvould
1 prov~de a secured and reliable pri~ate network for supporting public safety
and emergency respanse,
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2 support addi#ional public access terminals a# libraries, parks and City
facilities,
3 provide advanced telecommunications cor~nectivity to the Downtown transEt
mall and corr~dors along the ffber ne~rnrork,
4 present revenue oppo~tunities for the leasing of City-owned conduit and fiber
to telecommunications pro~iders and businesses in San#a Manica,
5 provide a foundatEOn for promoting continued inWestments in the City's
telecommur~icatians infrastructure bytelecommunications providers and local
mstitutions and busmesses,
6 provide a ftamework to work with institutions, businesses and Westside
Summit G~ties on regional telecommunications services,
7 present op~ortunities for sharing telecommunicatians servGCes with the
school distnct and college, e g,#he Internet,
8 prvvide opportunities far the Multimedia Academy a# the college to partner
wi#h and promote a local muitimedia economy, and
9 exter~d ir~fras#ructure into strategic areas of the City and ~ro~ide the
backbone to enable a broader networic ta be developed if it is s~own ta be
technically and ecanomically feasible
Continued reliance on traditional providers sub~ect the City ta their pricing strategies
deployment pace as well as to companies' capital upgrade schec~ule Acting now #o build
an MFN will ensure f~xed costs and increased bandwidth to grow our operations as
technologies and community needs cF~ange in the future
The propvsed municipal fiber network will b~ developed in con~unctian with currentfy
pfanned public works pro~ects a~er the next three years, saving from two-fifths to one-half
~f the cost af network installation by piggybackmg on trenchGng required for other purposes
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Towards this goaf and as part of the first phase of implementat~on of the Mun~cipaf F~ber
Network, staff recommends issuing a change order to existing Contract No 6543{CCS) for
the Smart CarrEdor pro~ect to construct the fiber link between the City Hall and City Yards
Since conduit and fiber is already planned to be installed alflng Pico Boulevard to the Ci#y
Yards as part of the Smart Corridor trans~ortation ~mprovement contract, substant~al
savmgs can be realized by issumg a change arder to accomplish this work now
The MFN should be ~iewed as a foundatconal netwo~k, harnessing one-time opportunities
in a coherent infrastructure pian and setting the parameters for fu#ure infrastructure
investment M FN serves seWeral immediate ob~ecti~es af the City and at the same t~me lays
the foundation for the evolutGOn af a wider network serving more customers, if deemed
feas~ble in the future telecommunicatians market Tf~e City's exploratian of strategic
publ~clprivate partnerships w~ll yield impartant informa#ion about what pri~ate sector
providers will commit to further de~elop the tefecommunications network in Santa Mon~ca
and the regian In short, immediate City busmess opportunities can be realized and the
business risk elements of the network can be mitigated and mmimized with th~s proposed
approach ta a~etwork venture Expansion of this foundat~onal network will be determined
in the future lookmg at strategic public works pro~ects where the City is already trenchmg
in the streets and where regional or partnership opportunit~es present themsek~es
Enhancements to Deli~ery of Government Serrrices
Over the past few years, t~e City's internal use of #elecommunications technalogies has
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grown signiffcantly The Gity naw operates and depends on a sophis#icated local ar~d wide
area netwvrk tha~ connects staff at all City fac~lities for voECe and computer
communicat~ans The vast maJonty of this network is currently ieased from GTE at an
increasing cost as the City continues to implement advanced information systems Like
~anta Mon~ca, cities nationwide are laoking at investmg in advanced telecommunications
systems ta support internal and ex~ernal applications and to ensure that future bandwidth
needs are met at reasonable costs
The C~ty has made significant mvestments m telecommunications technolog~es, including
Geographic Informatiort Systems, Imaging Systems, clier~t server software packages for
Library Catalogue and Circulation, Financial Management, Human Resources a~d Payroll,
E-maillDvcument rauting systems, telephone and vo~ce mail systems, and Internet access
The City's network supports the electronrc deli~ery of government services Through the
City's Public Electronic Network (PEN) and the World W~de Web site, go~ernment
~nformation, searchable databases, interacti~e service request forms, business
transactiQns, conferences on Iocal ~ssues, and free ~ocal electronic mail are a~a~lable to the
pubhc These serv~ces are ava~~able through diaE-up modems, #he !n#erne# and public
access terminals ~n libraries and other CEty facilities
As a means to address Universal Access and ~n response to public input w~~le developing
the plan, the City has already expanded the del~very of go~ernment services through the
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use of telecommunications technologies These services ~nciude access ta PEN
canferences ~ia the Internet, a gateway for sending and recei~ing electron~c mad between
PEN and the Internet and electronic calendars af local e~ents The City is also in #he
process of expanding use of the City's Web site for presentation af City programs,
information and senrices, and for electronic commerce Addit~anal terminals and touch
screen kiosks are being depiayed to meet the increasing public c{emand for Uni~ersal
Access to these services and the Internet Through the City's newly adopted Computer
Replacement Program, used computers and ~rinters are being pro~ided to publ~c schoois
and commun~ty organizat~ons to assist in providing service and access to infarmat~on on
the world wide web In addition, o~er the next months, staff wilf continue to explore the
suggest~ons pro~ided durmg this plannir~g effort ~n orderto expand and refine our outreach
and marketir~g to the community
To suppart these services, h~gh bandwidth fiber c;rcuits have been ~nstalled withan C~ty Hall
and the Police Department wing, with a link to the Civic Auditanum The Ci#y leases an
additional fiber Imk between City Hall and the Main Library Mamtenance and support
services far these fiber cjrcuits are pro~ided through contractual agreements appro~ed by
Cauncil in fall of 1997 The fibe~ circuits support technofog~es now being implemented and
pravEde opportunit~es to deliver high bandwidth video and multimedia applications such as
v~deo con#erencing, ~ideo traming, integrated voice and data applications, and ful! motion
~ideo and sound Additipr~al facilities ~n the City wEde area network require enhanced
bandwidth to support new demands During #he first 3 years, the MFN will suppor# the
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provis~on of these ser~ices to ~2 City facilities for us~ by staff and the public
Righ#-of-Way Manaqement
The public right-of-way (RO1N} is defined as the distance between private property lines
that contains the roadway, parkway ar~d sidewalk area of streets and aileys throughout the
City Under tf~e Telecommunications Act nf 1996, public agencies are gi~en the duty,
responsibili#y and authority to manage the ROW W~th an increasing number of
*elecommunications companies entering #he market in San#a Monica, it is cri#ical that the
City manag~ the ROW effecti~ely
The ROW contams surFace and sub-s~rface fac~lities, mcludmg asphakt and concrete
roadway pavement, concrete sidewalks, street trees and other landscaping, fire hydraRts,
street light and traffic signal facilities, traffic signage, b~s s~efters, and underground
utrlit~es
The goals of ROW mar~agement ~nclude protectmg the publ~c health, safety and welfare,
coordinating construction with pedestrian, bicycle and vehicular traffic m the work zone,
a~oidmg repet~tive street cuts whene~er possEble, minimizing private bus~ness disruption,
preventing unnecessary financial burden ta the taxpayers af Santa Monica due tv street
cut degradation of the pa~ement, ensuring the lang-t~rm st~~cturai mtegrity, ride qualEty
~nd aesthettc properties of the existmg infrastructure, enhancing competition among
telecommunications praviders, and promoting potent~al partnersh~ps between the City and
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private u#~I~ty companies
In con~unction with the Master Plan process, the C~ty Departrnent of Environmental and
Publ~c Works Management implemented "Intenm Right-of-Way Management Standards
and Palicy Goals" ~n November af 1997 These intertm standards assist m ensuring
complete, accurate and clear utility instal~ation plan submEttals, timely plan c~ecks and
permft issuance, pro~er trench repair techniques to preserve pavement quality,
caordination between the City's capital improvement program and the pri~ate util~ty
companys' short-and long-range p~ans, and public notificativn
The City is conferring with public and pri~ate utility companies for the purpose of drafting
"Final Right-of-Way Management Standards" and "Future PolECy Goals " As part of the
process of developing final standards and goals, t~e City has commissioned a study of
appropriate utility #rench patching methods and appropriate fee structures for utility permit
plan checEc, inspection and use of the public ROW Finaf ROW Mar~agemen~ Palicy Goa1s
will alsa be refined by this process and will be presented to Council upon completian of the
standards
Antenna Sitinq PokECy Direction
In can~unc#ion with the Telecommunications Master Plan, the antenna sect~ons of the
Zon~ng Ordinance ha~e been reviewed and the City is exploring se~eral changes to the
Ordinance in light of the Telecammunications Act af 1996 Minar c~ang~s to the parabolic
and non-parabolic antenna sect~ons w~ll be necessary to 1) bnng the Zoning Ordmance
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inta conformance w~th the Telecommunicat~ons Act, and 2) to reWisit by-right versus
discretionary zoning approvals in addition, updated antenna permit instructions wiEl be
streamlined Also, the City is conductmg an in~entory of all publ~c properties to determme
which properties may be appropriate for antenna siting Based on the results of this
in~entary, City staff will recommend to the Planning Comm~ssion and City Counci! a policy
on the use of public properties for antenna s~ting
Council Approvai of Conceptual Findings of the Master Plan
A presentation and discussian of the conceptual find~ngs of the Master Plan was held on
March 3, 1998 and Counc~! pro~ided conceptuaf approval of the findings of the
Telecommun~cat~ons Master Plan The key policy recommendatians included
+ continued develapment of a municipa! Fiber Network (MFN) for the purpose
of connec#~ng key publ~c inst~tut~ons (City, Santa Monica Colkege and Santa
Monica-Malibu Unified School District}
+ exploratjon of potential put~lic and pr~vate partnerships for canst~uction,
financing and operations of the MFN
t continued work to re~ise ardinances, pol~cies and procedures that will lead
to better right-of-way management and s~ting for wired and wireless uses
+ encouragement af universal access ta modern telecommun~cation services
~~ty staff w~ll cantinue to expand upon ~he use o# #elecommunications tec~nologies ~or
electronic delivery af government sen-ices Expected outcomes ~ncl~ade ~ncreased
avaifability of government information and services, support af community servic~s,
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increasing publ~c awareness of local issues, promotion of public ~nvol~ement and sense
of cammunEty, and enhancement of City busmess acti~ities through electronic commerce
Telecommunications Master Plan:
The draft Mas#er P~an was released for public re~~ew in March, 1998 Among the
comments made were the following
+ the City's MFN should be seen as a firs~ step ir~ regional interconnect~on tha# could
evolve as opportunit~es of infrastructure pro~ects, partnership and market condi#ians
align
+ a Universak Access poi~cy shauld be adodpted to promote community ~ec~nology
literacy with implementation steps that expand service outreach and delivery
t pri~ate pro~~ders are interested in the lease af City-owned candU~t/fiber and in
partnerships m the de~elopment, financmg and management of the MFN
+ ut~lity companies are interes#ed ~n participat~ng in the Row managem~nt process
and requested differentiatian between franchised utilities and telecommunicat~ons
pro~iders These comments were considered ~n fir~alizing the Master Plan
Recommendations are out~ined below
Summary of Recommendations:
^ Construct a Municipal Fiber Nefwork with lease of excess capacity
- Lacate the MFN route in consideration of (1) the location of City facilities
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needing connec#ion to a high speed network, (2} the facation of ather pubfic
institut~ons that could use the MFN, (3) the location of busmesses and other
telecommunications pro~iders tha# might be mterested ir~ lease of capacity
ar being a partner in pro~iding competitive services to th~ public and
busmesses of Santa Monica, and (4) the location of street repair and other
City capital improvement ~ro~ects which would facditate the i~stallation of
canduit to reach San#a Monica's eastern border for the purpase of regionaf
connection
- Construct tl~e MFN m three phases, over three fiscal years, to do~etaif with
existing p~blic works pro~ects and maxim~ze cost sa~mgs
-- Phase ! Gonnect City Hali, the Civ~c Auditorium, Virginia Avenue
Park anc~ the City Yards with a fiber run along PECO and Cloverfield
Santa Monica College and Santa Monica High School (a gateway to
the SMMUSD network} will be pro~ided the opportunity to cannect at
t~eir cost ~n Phase I The Smart Corridor Pro~ect wifl offset same
construct~on costs
-- Phase II Corinect Masr~ L~brary, Ullater Adm~n~strat~an (~th &
Wlshire}, F~re i-ieadquarters, Transportati~n Building, Ker~ Edwards
Center, Pier, and Ciiy Hall This Phase is tied to the Transit MaIE
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along Santa Monica Boule~ard, Broadway and 4th Street The MFN
wi~l be used #o implement an "Intelligent Transit System" m the Transit
Mall area
-- Phase IIl Complete the MFN by running down Santa Monica
Boule~ard from Clo~erfield, pass Fire Station Na 3 and the Madison
School Campus of Santa Monica College This Phase com~letes the
fiber loop prov~dmg redundancy in the case of emergency or disaster
^ Re~ne and Modernize Right of Way Management Goals, Standards and
Procedures (Analysis to continue beyond completion of the Plan).
- Street Cuts As part o# modernizing right of way manag~ment policies and
procedures, the Citywill sur~ey other~ur~sdict~ons, meetwith utiliry prov~ders,
refi~e right of way management goals and standards, and recommend
modifications, incl~adir~g the fees charged by the C~ty
- Antenna Siting The antenna sections of the Zoning Ordinance ha~e been
re~iewed and staff is de~eloping recommended changes to the Ordinance
in light of the Telecammunications Act of 1996 and to re~isit "by-r~ght" Wersus
discret~onary zoning approvals An inventary of public properties is being
co~ducted to de~ermine which may ~e appropriate for antenna siting Staff
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will recommend policy, as approp~iate
^ Adopt a Universaf Access Policy and Facilitate Meaningful Access to
Telecornmunications Services by A!1 Segments of the Santa Monica
Community.
Universal access speaks to the issue ofthe a~ailabd~ty of #echnology in a manner
that ~s non-d~scrimmatory En regard to income, ability, language ar geograph~c
locat~on
To promote Un~versal Access the city will cons~der the following gaals in its
telecommunicationsJtechnology pro~ects and mitiati~es
1 Encouraging prfonty access for spec~al populations such as the
disabled or students
2 Encouragmg access at spec~fic types of fac~lities such as schools and
higher education instEtutions, libraries, and pubf~c facilities owned or
contralled by government
3 Providing user-fr~endly equipment
4 Ensuring appropriate privacy and secur~ty for users
5 Ad~ocating affordable pricing mechanisms for telecommunications
services and pragrams, such as donating equ~pment and providing
services at reduced cost
6 Promoting fair and equitable regulatEOn of felecommunications
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providers
7 Promoting interconnectivity, interaperabihty and open access so that
provider networks, systams and programs communicate with one
another for a wide array of services, pro~idmg cansumer choice and
competitive pricing for the public
8 Encou~ag~ng the creation of oppartur~ities for user participation and
interacti~~ty
9 ProvEdmg incentives ar vther mechanisms to encourage businesses
anc~ others ta support the pol~cies
~ Next Steps: Action ltems to Implement the Plan after its Adoption by Council
In order to ~mplement the recommendat~ons contained in the plan, the fallowing action
items will be ~andertaken by City staff following adoption by C~ty Counci!
- Impiement and continue to refine the City's ~ole in pramoting universal
access
- Complete the process to modernize rights of way management techniques
and policies
- Issue a Request for Propasals for opficak term~nal equi~amen~ to connect the
bwldings and sites passed in Phase I
- Pro~ide for management of the MFN through the C~ty's FY 98/99 Budget
process
- Issue a Request for Praposals to determine whether a strateg~c partner ~s
interes#ed in usmg the MFN to extend services to the public and businesses
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of Santa MonFCa and to promote connec#ivity af the MFN to the region
- Pursue discussion w~th institutions, businesses and other Westsrde Cities
over future interconnections of the municipai fiber networks under
construction in the region
BUDGET/FINANCIAL IMPAGT
The Plan estimates that the City fiber network wEll cost $2 million o~er the next three years
Funds in the amount of $260,004 are ava~lable at account #01-770-402-20~97-8945-
99152 for the change order to Smart Corridor Contract No 6543(CCS} that wil~ implement
Phase I, connectmg facilities betw~en C~ty Hall and th~ C~ty Yards The three year Capital
Improvement Plan recommended as part of the ~Y1998l99 City budget process wall include
the balance of funds needed to complete the MFN Pro~ision will be made for network
ma~ntenance and operat~ons costs ~n the operatmg budget for FY 1998/99
At this time, the consultants and stafF anticipate that re~enue offsets will be realizecf
through IeasEng conduit andlor fiber that will become a~ailable thraugh construction of the
City fiber network
RECOMMENQATION
Staff respectfully requests that Council aclopt the Santa Monica Telecommunications
Master Plan and authorize the City Manager to ~ssue a change order to Con#ract No
6543{CCS), C T& F, Inc ~n the total amour~t of $260,000 for installatian of a fEber opt~c
cable link between the City Hall and the City Yards
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Prepared by Kathryn Vernez, Senior Management Analyst
Jory Wolf, ISD Manager
Dave Britton, Senior Civ~1 Engineer
Craig Perkins, Directar of Environmental & Public Works Mgmt
Mike Denn~s, Fi~ance Director
Attachments
Exhibit A -
Exhibit B -
Draft Telecommunications Master Plan
llniWersal Access Palicy
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Lead Consulta~t
Landscape Archrtect
, 5ub-Consultants
Arti st
Cival Engineers
' Urban Design
Cost Est~mator
Electrical Engineer,
Lighting Consultar~t
~ Structural Engineer
Traffic Consultant
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City of Santa Manica
Kathen ne Spitz Assoc~a#es
Sheila Klein
Psomas Assoaaces
Suisman Urba~ Des~gn
Adamson AssocEates
Cohen As~ociates
Hortan Lees Lighting
Ishler ~esign & Eng~neenng
Kaku Assac~ates
The G'i~y of
San~a Monica
Pico Boulevard
Streetsca~e ~lan
May 5, 1998
K~!her: ne
S~~it~
~~ssociate~
f r` II~~I~ LANDSCAPE ARCHITECTl1RE
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~w..~.~. ~.......~..~~ ...._~._._
Sfnia~ E;-o «~r+.-oi 5~~~:'~'.c~ ~C}\ IC<'~ Ler~.\nt.~ria~L.e.Gal.
,...,t ~e.,,. y ~e,..s~irca~.... w s,.s 1tie. ~ ~ :.. -ne
w Rv~ .. ~ ~.~ ~. w~cr~ ~e.wrs..n v...w~•s,m:n.•~i.-.-_
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n 1994, the Gty of Santa Mon~ca
contracted with the consuEt+ng firm
af Public Works Design to establish
a prelrmrnary streetscape design
scheme for P~co Boulevard The pro-
~ect area mcl~ades the entire length of
~ico Boufevard within the Gty, from
Ocean Avenue to Cent~nela Avenue
Through a community process mvolv-
ing a serGes of focus group meetmgs
wrth ~arious neig#~borhood and bus~-
ness groups and a corrtmunEty wide
workshop, a preliminary pfan was
de~eloped wh~ch included irnprove-
ments to the Pico BouEevard transEt
stops, new street trees, improved IEght-
mg and area entry features Followmg
tf~e formatiqn of tf~e prefiminary pfan,
the City contracted wrth Ka#herine
Spitz Assaciates to finalize the
streetscape plan and to prepare con-
struction draw~ngs for the implementa-
tion of the pian
Kaiher~ne
S ~3~ tz
~ssnr_iate5
InC f~~a^
~t~~~~ I.AhDSCAPE ARCHITeCYi1RE
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Hastory
Before the City of Santa Mon~ca was an
American city, the street we naw call
Paco Bou~e~ard was merely the empty
land which di~ided two Spanish land
grants - Rancho de Ea Ballana and
Rancho de Santa Monica y San
~cente This di~ision can be seen ~n
the differeRt street gnds north and
south of tF~e street
One of the goals of this streetstape
plan is to suggest the landscape of the
ranchos, using hedgerows co recafl the
w~ndbreaks used ~n the early agr~cul-
tural fields of Southern Caf~fornia
In the 1950s, Pico Boulevard was
widened to accommodate additional
cars As a result of that street wicien-
~ng, the existi~g street trees were
remo~ed and the sidewaf k was nar-
rowed to its current w~dth of six to
eight feet As a result, the baulevard
became an ~nhospitable street for
pedestr~ans
In the 197~s, a tree plantEng program
was init~ated through the efforts of the
community A mix of Loc~uat, Br~sbane
Box, Meialeuca, Magnolia, and
E~ergreen P~ar were pfanted A few of
these trees have flourished, but most
appear ta be in decline
~~1>>2ri~~
S~~tz
~l,~c~c ~ate;
~Ilt IYY~^
~ t~,~~~ LANDSCAPE ARCHITECTLLRE
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Existing Gonditions
Character of Pico Bou~evard
The master ~Ian described Pica
Boule~arcf as a good example of a
"metropolitan boule~ard." ft afso f5
one of the fi~e ma~or streets which run
an a east/west axis i~ Santa Monica
and link the ocean at one end of tf~e
street with the City of Los Angeles at
the ather The street itseff has severaf
disti~ct topographFCal conditions -
steep h i~ Is at 1 Zt~ Street and agar n west
of Lmcoln Baulevard and a fong flat
~lateau at Santa Mon~ca Co~lege. A
m~x of uses accurs along the street,
fnstitutEanal, commercial arrd res~den-
tial While ther~ is I~ttle ta unify the
street aestheticalfy, rt as a well traveled
street. lt is the transit spEne for the
5anta Monica Big Bfue $us, and the
front door of Santa Mon~ca Callege
The street is an ~rnportant arterial m the
city`s traffic grid, a route to the free-
way, beac#~, and the city beyond
Current Canditions
The overal! appearance of Pico
Boufe~ard is degraded by the lack of
greenery, t~e braad e~ghty foot expanse
of the roadway, poor pedestria~ light-
ing, anc~ unado~ned transit stops The
streetscape design will capital~ze on
the variety and Ikveliness wh~ch exists
on the street, wl~i~e prov~ding a consis-
tent v~sual frarr~ework of trees a~d
paving to strengthen its ~dentity
Kathe: in~~
~pi tz
.\s~oc~a'e~
InC E~~a^
~i~~J~ LANDSCAPE ARCHITECTURE
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1Vaturala~ing the
Boule~~ard
The great and beautiful streets of the
world are a composit~on af welf pro-
portioned architecture and s~dewaf ks,
ma~estie street trees, and lights which
iiluminate the environment in a pleas-
ing way The Pico Boulevard
streetscape plan will take advantage of
the street's existing strength~ and buifd
upon them.
~~tn~.:.,~
~p~~oc ~a tes
In~ tor~^
~`~~+I LANQSCAPE ARCH3TEC7URE
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N~w London Plane (Platanus acerifo-
I~a) trees ha~e been chosen as the
s#reet tree for Pico Boule~arcf They
are tall, fast gro4ving and of a scale
appropriate to the nature and size of
Pico Boulevard
The Fiane tree grows to a height of 3~`-
5Q', w~th a canopy that is 2D` ta 30'
wide The~r canopies can be pruned
up as they graw, so that eventually the
branching starts at 9' to 13' feet above
ths sidetiualk The tree ~s dec~duvus lt
Es a relative of the Californ~a sycamare
(P~atanus racemosa) but it grows
stra~ghter, and witi~ a symmetr~cal
canopy [t is used as a street tree
throughout the world The trees w~li
be planted 3Q' to 35' between par~C~ng
meters along Pico with~n new planting
areas
The new street trees, ~rrigated t~ pro-
mote long, vigorous growth, are the
primary efement of th~s pro~ect New
tvees wilf be planted between the few
part~cularfy healthy street trees cur-
Street ~'rees
rently on Pico - for exampfe, the
London Plane Trees wiil be planted
between the Melaf~uca trees in front of
Santa Moniea High School
~he London Plane ~'ree has been
selected because they will allow visi-
bifity for sfarefront signage unc4er tf~eir
canopy. Merchants wEll not need to
shorten trees tti allow the~r signs ta be
seen abo~e the canopy, rat~er, signage
wifl be ~isibfe below the cano~y
The trees will provide a ta[I edge ta
Pico, which wili mim~c the proportions
af a classic street and gi~e the street
the perception of being an autdoor
room.
IC~thei r~
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LAN~SGAPE ARCH~TECTJ4'e
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Med ia ns
The enorrrtous glaring expanse of
asphalt roadbed that extsts an Pico
BouEe~ard w~ll be modufated watf~ the
addition of new 5' wide med~ans The
medians wi{I occur ~ntermittantly along
the Boulevard and they wall not a{fect
current traffic pat~erns
The medians will be planted with trees
and shrubs T#~e preferred choice for
the medran trees are lacaranda This
species of trees has been used as street
trees in other parts of the City
Jacarandas are notoriously beautiful in
May when they 4lower, and wilf be
well pfaced in the rr~ed~an, where
flawer drop w~ll r~ot cause slrpp~ng or
staining.
Natr~e Cafifarnia shrubs w~ll be ~lant-
ed in the mediarts. The shrubs su~h
as Mountain Lilac (Cea~othus),
Bearberry (Arctostaphylos speeies),
Agave, and Sages (Salv~a species) need
no ~rrEgation water once establ~shed
and very little care 7hey wifE con-
tribute td the se~stainable character of
t~lE C~851~11
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LAN65CAPE ARCHSTECTURE
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~'edes~ri~n ~ights
Add~ng new pedestr~arr lrghting at
approprrate locatians on Pico
Boulevard w~fl enhance thE comfort
level of pec#estrians and motorists on
the street. The current cobra head
]rghts are desrgned frrst and foremost to
pro~~de adec}uate Irght~ng for the
raad6ed and they are ~ot des~gned to
lcght the sidewalk The addition of
light which purposefully Eights the
sidewalk itsetf, w~fl creafe a welcom-
ing feeirng anc~ allow Pica Boulevard
businesses and users ta feel rnore
secure en~oy~ng the use of the street in
the evening
The pedestrian 13ghts are romposed of
ane or two reflectors designed as a leaf
shaped o6~ect wh~ch strengthens the
metaphor af gre~nEng the Boule~ard
The feaf shaped reffectors are mo~nted
an 10' poles with an integrated light
source. These ~eflectars capture and
5pread the light toward the sidewalk ~n
a glow 1"he effect will be of a un~fy-
ing, repeat~ng streetscape element
v~ewed E~y drr~+ers and pedestrians
1~:_ather~ ne
Sp=tz
•~ss~~:z t~~
Inc ~~a~^
~`~~~~ RA~795CAPE ARChIFECTU0.c'
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Sic~e~alk Flow
Timelane
Sidewalk Fiaw
In order ta install new trees, and new
electrical and water lines, the siclewafk
will neec! to be cut This creates an
opportunity to instal~ new paving with
a unifying pattem that w~ll strengthen
Pico's ident~ty and un~fy the street
The new pa~ing has been designed as a
30" ineh wide band af sand set pavers
pracb~affy, these pavers make repair of
the 5idewaik easy because they can be
lifted out by hand and repfaced ~'hey
alsa will allow ra~n water to percolate
through the pa~ers, reducing the water
flow to the Santa Monica C~ty storm
drains, and strengthening the sustain-
ai~ility of the overall streetscape
design
We ha~e calEed this pa~ing pattern,
compased of dark gray ancf pale gray
concrete pavers, the Flow [t is a
remir~der of the flow of water from the
higher tapography a6 30th Street to t1~e
beach at the term-nation of the
Boulevard
Timeline
The preli~~nary plan for tF~e Baulevard
rncfuded the history of Pio Pico in text
form along the Boulevard This history
has been expanded ta become a tirr~e
caflage describEng ~ar~ous en~iron-
mental, h~stoncal, botanical, cuEtural
and regional e~ents wh~ch ha~e shaped
a[i of 5anta Mon~ca history. 7his time
collage w~ll take the farm of text set
into concrete pa~ers withirt tF~e Ffaw
Katne~,n~
Spitz
a~~oc-atz5
Ir~ iu~^
lANDSCA?c ApCHETECiVflE
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BZ~S StO~S
~emetery Fence
B~S st~Fs
The bus stops on Pico #orm a strong
rhythrn #or the streetscape im~rove-
rnenEs Each bus stap w~(I be improved
ro mclude a pedestrian light and bus
furniture, incEuding benches, trash
receptacles and sagnage as well as
parts af the t~mel~ne text
Cemetery Fence
T#~e current conditFan af the cernetery
f~nce adds to the neglected atrnos-
phere on both Pico Boulevard and the
cemetery Meetings with Woodlawn
user groups ~ndicated a need for priva-
cy for visrtors to the cemetery The
plan calls for a new chainfink ~ence to
be planted with flower~ng ~ines to pro-
vide privacy for the cernetery users
T~e fence will be screened whife the
~~r~es are growing
Katherin~
5~.rtz
~SSOC~die~
In~ nr~~
~1~~~~ lAN~SCAPE ARCHiTECTUiE
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7he 10 Freeway at P~co marks t~e
boundary between Los Angeles and
Santa Monrca The gateway feature is
desEg~ed us~r~g trees of Irght to trans-
form the bleak and dreary underpass
~nt~ a 5parkling, engaging event
Work~ng clasely with Caltrans, the
gateway wi~f respond to the practicaE
concems of traffic safety and mainte-
nance, while subtly stengthening the
identity af Prco Boulevard
Gatew~y ~lement
T~~s piece was Ensprred by the archi-
tecture and arcades of the early beach
Hotels in 5anta Monica, and by the
tunnel at Pacrf~c Coast Tunr~e! One
F}dSS2S through the tun~el, from the
urbart grayness, ~nto the bright sky and
sand of the beach
K~therine
Sp,tZ
Assac~a~2s
li~~ iua^
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