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CouncIl Meetmg Apnl14, 1998 Santa MOnica. CalIfornIa
TO Mayor and City Council
FROM City Staff
SUBJECT Recommendation to Award Bid to Furnish and Deliver One Compressed
Natural Gas (CNG) Refuse CollectIon Truck, BId #2674
Introduction
This report recommends an award of bid to furnish and deliver one CNG refuse collection
truck for the Beach Maintenance DIVIsion, Environmental and Public Works Management
Department, In the total amount of $227,270 88, Includmg applicable sales tax
Background
In response to published NotIces Invltmg Bids (published December 11 and
December 12, 1997) m accordance with City specifications, bIds were received and
publicly opened and read on January 27 r 199B. Proposal forms were mailed to four
vendors and notices were advertised In accordance with City Charter and Municipal Code
provIsions One proposal was received as follows
VENDOR AMOUNT
Carmemta Truck Center $227,270 88
On January 8, 1998, staff received one bid Staff extended the bId opening to January 27,
1998, and only one bid was received Staff contacted the "no bid" vendors and inqUired
as to why they did not bid Boerner Truck Center stated they do not make thiS model
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vehicle with a dedicated CNG engIne and an enclosed cab Pacific-EmpIre chose not to
bid at this time because they could not hold their bid price for 90 days The Hell Company
submitted a bid for the chassis through Carmen ita Truck Center. Staff has evaluated the
bid submitted by Carmenlta Truck Center and fmds that it meets City specifications
This vehIcle will replace a 1988 Refuse Packer, Umt #14583 as part of the vehicle
replacement program It will be used by the Beach Maintenance DIvIsion to pick up trash
on the beach and transport the trash to the transfer statIon The purchase of this CNG-
powered vehicle IS consistent with the City'S reduced emiSSions fuel policy
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Fiscal Year 1997 -98 appropriation authority for this purchase IS In the Capital
Improvement Budget, account number 54-710-461-20098-8900-99167, "Fleet Vehicle
Replacement Program"
Recommendation
It IS recommended that the award of BId #2674 be made to Carmemta Truck Center In the
total amount of $227,270 BS, Including applicable tax, as the most responsible bidder
Prepared By: Pam Wortham, Purchasing Agent
Margarita Lee, Buyer
Ralph Merced, Fleet Maintenance Supt
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