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Council Meeting Apnl 14, 1998 Santa MOnica, California
TO Mayor and City Council
FROM City Staff
SUBJECT Recommendation to Award Bid to Furnish and Deliver Five Compressed
Natural Gas (CNG) 3/4 Ton PIckup Trucks, Bid #2681 and NotIfy Council of
an Exception to Resolution No 8966 (CCS)
Introduction
ThiS report recommends an award of bid to furnish and deliver five CNG 3/4 ton pIckup
trucks for the Street Mamtenance DIVIsion (two) and Water DIVIsion (two), EnVironmental
and Public Works Management Department and the Parks and Sports DIvIsion,
Community and Cultural Services Department (one) In the total amount of $93,90038,
Including applIcable sales tax These awards require notIfIcatIon of an exceptIon to
CounCil policy (ResolutIon No 8966-CCS) regarding conductmg bUSiness with firms dOing
bUSiness In or with Burma
Background
In response to pubhshed Notices InViting Bids (published January 30 and February 2,
1998) In accordance wIth CIty speCIfIcatIons, bIds were receIved and publicly opened and
read on February 19, 1998 Proposal forms were maIled to thIrteen vendors and notices
were advertised In accordance with City Charter and MUniCipal Code provISions Three
proposals were received as follows
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AMOUNT
VENDOR (For All Five Vehicles)
Robert H Loud Ford $ 93,90038
Bob Wondnes Ford $ 95,10845
Downey Ford, Inc $108,649 49
On November 28, 1995, Council adopted Resolution No 8966 (CCS) "Establishing a
Policy for the City of Santa MOnica Prohibiting Contracts for Personal Services and
Purchase of Commodities from Companies DOing Business In or With Myanmar (Burma)"
This polley allows the City Manager to approve an exception when It IS In the Interest of
public health, safety or welfare and the service or commodity cannot be reasonably
obtamed from any other source The City Manager has approved this purchase as an
exception to Resolution No 8966 (CCS)
These vehicles will replace a 1983 Dodge and a 1985 Ford pickup used by the Street
Mamtenance DIvISion, a 1983 Dodge and a 1985 GMC pickup used by the Water
Treatment Plant, and a 1984 Ford pickup used by the Parks and Sports DIVISion as part of
the Fleet Vehicle Replacement Program
Staff has evaluated the low bid and finds that It meets City specifications The purchase of
CNG-powered vehicles IS consistent With the City's reduced emISSions fuel policy
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Budget/Fmanclal Impact
Fiscal Year 1997-98 appropriation authority for this purchase IS In the Capital
Improvement Budget DIvIsIon, account number 54-710-461-20098-8900-99167, ltFleet
Vehicle Replacement Program"
Recommendation
It IS recommended that the award of BId #2681 be made to Robert H Loud Ford In the
total amount of $93,90038, mcludlng applicable sales tax, as the lowest responsible
bidder
Prepared By Pam Wortham, Purchasing Agent
Margarita Lee, Buyer
Ralph Merced I Fleet Mamtenance Supt
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