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Council Meetmg April 14, 1998 Santa MOnica, Callforma
TO Mayor and City Council
FROM City Staff
SUBJECT Recommendation to Award Purchase Orders for the Purchase of Three New
1998 Ford Crown VictOria Sedans (One -- Bob Wondnes Ford, Two -- Don
Kolt Ford), Bid #2667 and Notify Council of an ExceptIon to Resolution No
8966 (CCS)
I ntrod uctlon
This report recommends the purchase of three new 1998 Ford Crown VictOria sedans
One bl-fuel vehicle (CNG/gasohne) Will be purchased from Bob Wondries Ford
($27,710 92) for the TransportatIon Department and two gasoline powered vehIcles WIll be
purchased from Don Kort Ford ($44,507 30) for the Administration and OperatIon
DIVIsions, Police Department These awards require notificatIon of an exception to
Council poliCY (Resolution No 8966(CCS)) regarding conducting business with firms dOing
business In or with Burma
Backaround
On January 13, 1998, the CIty CouncIl approved BId #2667 for the purchase of bl-fuel
(CNG/Gasohne) 1998 Ford Crown Victoria vehicles from Bob Wondnes Ford and gasohne
powered vehicles from Don Kott Ford The manufacturer cut-off date for ordenng 1998
Ford Crown Vlctona sedans was 3/31/98 In order to meet that deadline staff Issued
purchase orders to Bob Wondnes Ford and Don Kolt Ford In accordance with the terms
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and conditIons of SId #2677 and indIcated "pending CouncIl approval April 14, 1998"
Both vendors have confirmed that they are willing to extend their pnor bid at the same
pnce, terms and conditions for the purchase of these three additional vehicles All
vehIcles meet CIty specIficatIons
ThiS purchase IS consistent wIth the provIsions of Ordinance Number 1743(CCS) Section
2 24 080(2) of the CIty Munrc/pal Code, which allows exceptions to competItive bIdding
when competltlve bid procedures have already been utilized
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Ford IS the only manufacturer of a full-sIzed vehIcle that can accommodate computer and
equipment control consoles used In City detective vehIcles Additionally, Ford, and the
Crown Vlctona model, in particular, IS the only vehicle with manufacturer-Installed bl-fuel
capabIlity
The bl-fuel vehicle will be used by TranSit ServIce DIVIsion supervisors for overseeing bus
routes and emergency response ThiS vehicle must be bl-fuel because these vehicles
may travel outside of the range of a CNG fueling station, depending on the location of an
emergency
The two gasoline powered vehicles will be used to respond to emergencies throughout the
City These two vehicles Will replace two vehicles that have high miles and are In
dIsrepair
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The purchase of these three vehicles (bl-fuel and gasoline powered) IS consistent with the
City's reduced emiSSion fuel policy which excludes emergency response vehIcles from the
CNG powered requirement
BudaetlFlnanclal Imcact
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Fiscal Year 1997/98 appropriatIon for the one bl-fuel vehicle IS In the Capital Improvement
Budget, account number 41-750-657-20098-8900-99115, "Service Vehicles" ($27,710 92)
Fiscal Year 1997/98 appropnatlon authority for the two gasohne powered vehicles are In
the Office of AdministratIve Services DIVIsion, account number 01-300-304-00000-8806-
00000 ($22,253 65) and Operations DIVIsion, Police Department, account number 01-300-
305-00000-8806-00000 ($22,253 65)
Recommendation
It IS recommended that award be made under the provISIons of BId #2667 as follows
(a) Bob Wondnes Ford (bl-fuel) In the amount of $27,710 92, Including applicable sales
tax, and (b) Don Katt Ford (gasoline) In the amount of $44,507 30, including applicable
sales tax
Prepared by Pam Wortham, Purchasing Agent
Margarita Lee, Buyer
Pat Butters, Maintenance Manager
Dan QUinn, Sergeant
F .'FINA.NCE'PURCttISTFRPTS'SRBOCRON WPO
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