SR-6C (3)
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MAY 12.
PURCH-PW' BR-sn f \ffnance\purch\strfrpts\srbd2669
Council Meeting May 12, 1998 Santa MOnica, California
TO Mayor and City Council
FROM City Staff
SUBJECT Recommendation to Award Bid to Provide Umform Rentals and Cleamng
Services, BId #2669
Introduction
ThIs report recommends an award of bId to provIde uniform rentals and cleaning servIces
at specified Unit pnces, including applicable sales tax, With a one-year renewal option
Estimated annual expenditure IS $50,000
Backaround
In response to published Notices Invltmg Bids (published December 23, 24, 1997) to
provide umform rentals and cleamng services In accordance With City specifIcations, bids
were received and publicly opened and read on February 24, 1998 Proposal forms were
mailed to twelve vendors and notices were advertised m accordance With City Charter and
Mumclpal Code provISions Two proposals were received
The follOWing table contaIns a cost breakdown for the reqUIred product
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MAY 12-
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Representative Array of Cost Breakdown
Ameripride Uniforms
Unlfirst Corporation Service
ITEM Rental Replacement Rental Replacement
Unit Cost Cost Unit Cost Cost
Long Sleeve 100%
ShIrt Cotton S 028* $ 1568 $ 51 $ 12 50*
Polyester
Blend $ 020* $ 11 45* $ 048 $ 11 50
Short 100%
Sleeve Shirt Cotton $ 027* $ 15 12 $ 051 $ 1250*
Polyester
Blend $ 017* $ 941* $ 048 $ 11 50
Trousers 100%
Cotton $ 033* $ 1890 $ 063 $ 15 00*
Polyester
Blend $ 027* $ 1523 $ 088 $ 12 50*
Docker Pants $ 038* $ 21 74 $ 072 $ 18 00*
Polo ShIrt $ 030* $ 17 12 $ 087 $ 12 00*
Coveralls $ 041* $ 2342 $ 1 02 $ 18 00*
Shorts $ 027* $ 1523 $ 058 $ 11 50*
Shop Towels $ 008* $ 032* $ 010 $ 038
3x4, 3x5 Rugs $ 250* $ 37 87* $ 450* $ 5500
3x10 Rugs $ 595* $ 95 94* $ 850 $ 105 00
*Denotes low bid
The replacement cost Included In the above table reflects prices charged by the vendors
to replace lost or Irreparable umforms worn by City personnel Overall, the average
replacements for the current year totaled 37 uniforms The majority of services proVided
on the Uniform bid IS rental and cleaning
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The Items covered by this bid will Include a vanety of unIforms, rugs, and towels to be
rented and cleaned The umforms will be worn by C,ty personnel while performIng work
for the CIty A committee of users was formed to review speCifications and to evaluate
samples and bid prrces
Staff has evaluated the low bid submitted by UmFlrst CorporatIon, checked their
references and finds that It meets City speCifications
BudaeUFmanclallmoact
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FIscal Year 1997-98 appropnatlon authority for thIs purchase IS In the umform accounts of
varrous departments As goods/services are required, they WIll be expensed agamst
available FY 1997-98 approprration authority
RecommendatIon
It IS recommended that the award of BId #2669 be made to UmFlrst Corporation at
specifIed umt prrces, mcludlng applicable tax, with a one-year renewal option, as the
lowest responSible bidder
Prepared By Pam Wortham, Purchasmg Agent
Brenda Reed, Buyer
F \FINANCE\PURCH\STFRPT8\SRBD26€9 WPD
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