SR-6-L (32)
GS:SES:AA:sm:CC1330.hpw.pc
Council Meeting: March 23, 1993
6-L
Santa Monica, California
MilK ~'.~
.........""
.:;.,jJ
TO: Mayor and city council
FROM: City Staff
SUBJECT: Award of Contract for the Installation of Landscape
Irrigation Systems at virginia Avenue Park, Pacific
Park, Arcadia Water Treatment Plant, and the Mt.
Olivette Reservoir site
INTRODUCTION
This report recommends that city council award a contract for the
installation of landscape irrigation systems at virginia Avenue
Park, Pacific Park, Arcadia Treatment Plant, and Mt. Olivette
Reservoir to
Liquid Flow Engineering,
Inc. ,
the
lowest
responsible bidder, in the amount of $57,700.00
BACKGROUND
During the 1991-92 budget process, City Council appropriated
funding for various park irrigation improvements.
At Virginia
Park, the sprinkler heads, irrigation wire, and control valves
will be replaced due to deterioration of the existing system. At
Pacific Park, the existing manual system will be replaced with a
fully automatic irrigation system.
At the Arcadia Treatment
Plant, a portion of the existing irrigation system will be
replaced with an automatic irrigation system.
At the Mt.
Olivette Reservoir site, a new below grade permanent irrigation
system on the east side of Franklin Street will replace the
existing temporary surface irrigation system.
The existing
controller will be relocated to the recently completed telemetry
building.
6-L
- 1 -
No'
I iMl.
",,' v
All of these systems are designed to more efficiently and
effectively irrigate the various areas.
A Notice Inviting Bids was published on February 2 and 3, 1993 in
The Outlook, as well as four construction journals. Bidding
documents were sent to seven Women/Minority Business Enterprise
associations. Bidding packages were requested by 14 contractors.
The City Clerk's Office received 5 sealed bids. On March 1,
1993, the sealed bids were publicly opened and read aloud by the
Deputy City Clerk. The bids results were as follows:
BIDDER
Liquid Flow Engineering, Inc.
Thomsen Landscape
National Electrical Contractors
california Landscape, Inc.
Landscape West, Inc.
City Engineer's Estimate........$ 85,000
AMOUNT
$ 57,700
$ 65,200
$ 78,840
$ 89,200
$ 100,850
The low bidder, Liquid Flow Engineering, Inc., supplied the city
with references and all references reported that the contractor's
work was satisfactory. The State Contractor's License Board
verified that the Contractor's license is current, active, and in
good standing.
- 2 -
BUDGET/FINANCIAL ANALYSIS
FUNDS REQUIRED
Contract. . .. II .. .. . . .. .. . . . . III .. . .. . .. . . . . . .. .. .. .. .. .. .. . .. . .. .. .. . .. .... $57 I 700 . 00
contingencies (11%).4............ .................
TOTAL
6,300.00
$64,000.00
Funds are available in CIP account numbers:
Account Number
Contract
Amount
Contingency
project
Total
53-740-511-20092-8900-99190
25-760-671-20092-8900-99299
$ 29,900.00
27,800.00
$3,200.00
3,100.00
$33,100.00
30,900.00
TOTAL
$ 57,700.00
$6,300.00
$64,000.00
RECOMMENDATION
It is recommended that City Council:
l) Award a contract for the installation of landscape irrigation
systems at virginia Avenue Park, Pacific Park, Arcadia
Treatment Plant, and Mt. Olivette Reservoir to Liquid Flow
Engineering, Inc., the lowest responsible bidder, in the
amount of $57,700.00, and
2} Authorize the City Engineer to issue any necessary change
orders to complete additional work in conformance with the
Administrative Instruction on change orders.
Prepared by: Stanley E. Scholl, Director of General Services
Anthony Antich, city Engineer
- 3 -