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PURCH:PW:brjsr2448.word.purch Santa Honica, callfornta- ~..>
council Meetlng: April 13, 1993
TO: Mayor and City Councll
FROM: City Staff
SUBJECT: ONE (1) NEW CNG POWERED 11,000 GROSS VEHICLE WEIGHT
RATED (GVWR) CAB AND CHASSIS WITH FLATBED AND 5TH
WHEEL SPIN, BID #2448
Introductlon
This report concerns award of bld to furnlsh and dellver one ( 1)
new CNG Powered 11,000 GV~..JR Cab and Chassls \'>/lth flatbed and
wheel spln for the SOlld vJaste Managenent Dlvlslon, General
Services Department, ln the total amount of $21,362.05, lncluding
applicable sales tax.
Background
In response to publlshed Notices Invlting Bids (published January
19, 20, 1993) to furnish and dellver one (1) ne1;..J CNG Powered
11,000 G~iR Cab and Chassls v;lth Flatbed and Sth wheel spin in
accordance wlth Clty speclficatlons, blds were recelved and
publlCly opened and read on February 10[ 1993. proposal forms
were malled to thlrteen (13) vendors and notlces were advertlsed
in accordance wlth Clty Charter and Municlpal Code provlsions.
Four (4 ) proposals were recelved as follo"iIS:
CNG Propane Gasoline
Prestige Ford 21,232.27 19,523.23 17,139.06
Santa Monica Ford 21[362.05 19[297.72 14,425.72
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Downey Auto Center 22,144.70 19,824.91 17,557.07
Crenshaw Motors 24,244.75 No Bid 19,232.78
This vehicle wlll be used to haul recycling blns from various job
sites. Dellvery tlme lS essent1al because the current vehicle is
in poor cond1t1on. The low bid by Prest1ge Ford states delivery
will be 75-100 days ARO (after receipt of order). Santa Monica
Ford lS 60 days.
The bid submltted by Prestlge Ford lS non-responslve because of
delivery time. Therefore staff has evaluated the bld from Santa
Monica Ford and finds that it meets City speciflcations.
BudgetjFinanc1al Impact
Fiscal Year 1992-93 appropr1atlon authority for th1S purchase is
in the SOlld Waste Management Dlvislon, General SerVlces
Department, account # 27-500-441-00000-8806-00000.
Recommendatlon
Staff recommends rejection of the low bid from Prestlge Ford due
to delivery time. It 1S recommended that the award of Bid #2448
be made to Santa Monica Ford In the total amount of $21,362.05,
1ncluding appllcable tax, as best bidder.
Prepared By: Pam ~'1ortham, Purchasing Agent
Ted Baxter, Buyer
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condominiums:
Studio, no bedrooms Ij~ covered space None
1 bedroom 1.5 covered spaces None
J p. 2 bedrooms 2 covered spaces per None
unit
Each bedroom over 2 0.5 covered spaces
per extra bedroom
Visitor spaces 1 space per 5 units )~, 40%
(applies to projects
of 5 or more units)
Congregate Housing 1 space per 5 beds 40%
Detached single 2 spaces in a None
family units garage per dwelling
unit
Detached single 2 spaces in a garage None
family units on lots which may be in a
of 30' or less in tandem arrangement
width
Detached single 2 spaces in a None
family units on garage per dwelling
Pacific Coast Hwy. unit
north of Santa Konica
pier (LCP Subarea 1a)
Visitor spaces 2 per dwelling unit None
(may be tandem)
Domestic Violence .5 spaces per bedroom 40%
Shelters
Homeless Shelters 1 space per 10 beds 40%
Multi-family residential:
studio, no bedrooms l.~ space per unit None
1 bedroom 1.5 spaces per unit None
l- Ix 2 bedrooms 2 spaces per unit None
Each bedroom over 2 0.5 spaces per extra
bedroom
Visitor spaces 1 space per 5 units
(applies to projects of ,~, 40%
5 or more units)
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Golden State Ford Truck
& Sales No Bid No Bid 23,581.65
Downey Auto Center 38,469.89 36,154.42 33,145.07
Th1S veh1cle will be used for hauling equlpment and debrls. The
Clty has recently purchased three (3 ) sU:l.1lar CNG powered
vehlcles for the Parks Division. Once it lS determlned that the
operat1on of these vehicles meets City specificatlons, it 1S our
plan to convert thlS vehlcle to CNG.
The low bid submitted by Golden State Ford Truck and Sales is
non-responsive. Thelr bld dld not lnclude the dump body. Staff
has evaluated the bid submltted by Carmen ita Truck Center and
finds that it meets Clty speclflcations.
Budqet/Financial Impact
Fiscal Year 1992-93 appropriation authority for this purchase is
ln the Tree Malntenance Division, Cultural and Recreational
Services Department, account number 01-400-512-00000-8806-00000.
Recommendatlon
Staff recommends Councll reject the bld submltted by Golden State
Ford Truck and Sales which was non-responsive and award Bid #2450
to Carmenita Truck Center ln the total amount of $31,850.40 In-
cludlng appllcable tax, as the lowest and best bldder.
Prepared By: Pam ~vortham, purchaslng Agent
Ted Baxter, Buyer
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