SR-6-J (25)
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council Meeting: February 25, 1992
Santa Monica, California
TO: Mayor and City Council
FROM: City Staff
SUBJECT: Recommendation to Adopt Resolution Setting Rental Fees
for the Ground Level of the Ken Edwards Center for
community Services
INTRODUCTION
This report recommends the adoption of a resolution setting the
rental fees for the ground level of the Ken Edwards Center for
Community Services. Rental fees differ according to the
following types of organizations: City-funded human service
agencies, City departments, divisions, boards and commissions,
other non-profit human service organizations, senior service
organizations, and private organizations.
BACKGROUND
In December of 1990, the Ken Edwards Center for community
Services was dedicated as a resource for local non-profit
agencies striving to meet the human service needs of Santa Monica
residents, especially those of low income and the senior
population. The Center is comprised of three components: the
Community Conference and Meeting Space, the senior Multi-Service
center, and Common Areas. six meeting rooms are included in the
Community Conference and Meeting Space on the ground level. This
area is intended primarily for use by grantee agencies funded by
the City and the City'S senior Nutrition Program, secondarily for
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use by City Departments, Divisions, Boards and Commissions
conducting human service oriented meetings, and lastly by other
non-profit or private organizations convening meetings focused on
human service issues affecting Santa Monica residents. The
Senior Multi-service Center consists of the facility's second and
third levels leased from the City by two non-profit senior
service organizations; Common Areas refer to sections of the
facility shared by its occupants and users and include lobbies,
second level courtyard and visitor parking. Rental fees
discussed in this report apply to the ground level conference and
meeting rooms.
Senior Health and Peer Counseling Center and WISE Senior services
became the first occupants of the new facility in mid-1990.
These long-term tenants cover 100% of the operating costs
associated with their area of the building as well as a prorated
share of common area costs. The City's Senior Nutrition Program
began operation from the Center early in January of 1991 and the
additional meeting space was ready for use by March of 1991.
Since March, human service organizations have eagerly utilized
the meeting space to conduct meetings and special events. The
ground level has served approximately 15,000 users in a nine
month period. Occupancy levels have steadily increased
throughout the year and are moving toward the goal of 80%
occupancy.
After sufficient evaluation, research, and implementation of an
interim fee policy for the first part of this fiscal year (that
was consistent with the fee schedule for Cultural and Recreation
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Services (CARS) facilities), city staff is recommending a
permanent structure for user fees associated with use of the
ground level of the Ken Edwards Center. The accompanying
resolution details the proposed fee schedule.
Section 1 of the resolution describes instances in which fees
will be charged. City human service grantees which are funded
directly by the city of Santa Monica will receive 300 meeting
hours each fiscal year free of charge as a part of the City's
support program to local non-profit organizations that provide
proven, effective services to the community. When City grantees
exceed the annual hourly cap, the non-profit fee schedule will
take effect. City Departments, Divisions, Boards, or Commissions
will not be charged a fee. Varying fees will be charged to other
organizations depending on their status - private, non-profit, or
non-profit senior services. Non-profit human service
organizations serving Santa Monica residents and that are not
funded by the city will be charged a non-profit fee. Private
groups which convene meetings (that are free and open to the
public) and that address human service issues affecting Santa
Monica residents will be charged a private fee. Senior service
non-profit organizations not funded by the City will be offered a
25% discount on the non-profit rate when utilizing the Senior
Nutrition Program Room. Use of the facility by any organization
which requires building coverage or maintenance beyond that
normally provided or use which results in damage to the facility
will result in an additional fee equivalent to the cost incurred.
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section 2 of the resolution defines the actual fees to be charged
to each user group. The fees vary according to user group and
room size. The non-profit fee schedule was designed to be
consistent with the Cultural and Recreation Services Department
fee schedule, although variations in the facility size, quality
and level of amenities make it difficult to charge identical
fees. City staff is proposing a fee schedule for private use
based on input from the Convention and visitors' Bureau.
FISCAL/BUDGETARY IMPACT
The fees established by this resolution are designed to partially
cover the operating cost of the facility's ground level. City
staff projects that approximately $5,000 in fees will be earned
annually. Current year's projections are also estimated to be
$5,000, including those fees collected in the interim period
consistent with the council-approved CARS fee schedule. Fees
collected are deposited to revenue account
01-200-263-00000-0476-10000.
RECOMMENDATIONS
city staff recommends that the City council: (1) approve the
accompanying resolution setting rental fees for the use of the
ground level of the Ken Edwards Center for Community services
operated by the Community Development Department of the City of
Santa Monica, and (2) increase the revenue budget for FY 1991-92
by $5,000 for account 01-200-263-00000-0476-~0000.
Prepared by: Barbara stinchfield, Acting community Development
Director
Department of Community Development
Attachment
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RESOLUTION NO. 8363(CCS)
(CITY COUNCIL SERIES)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA MONICA
DECLARING RENTAL FEES FOR THE USE OF THE GROUND LEVEL OF THE
KEN EDWARDS CENTER FOR COMMUNITY SERVICES OPERATED BY THE
COMMUNITY DEVELOPMENT DEPARTMENT OF THE CITY OF SANTA MONICA
WHEREAS, the Ken Edwards Center for Communl.ty Services is a
resource and meeting center for organlzations which strive to
meet the human service needs of low lncome Santa Monica resi-
dents; and
WHEREAS, in determining policy l.n regard to the use of the
Ken Edwards Center for community Services, primary consideration
should be gl.ven to the social service needs of the people of San-
ta Monica; and
WHEREAS, the Ken Edwards Center for community SerVl.ces is
comprised of three components: a COMMUNITY CONFERENCE AND MEET-
ING SPACE intended primar~ly for the use by Grantee Agenc1es fun-
ded by the City of Santa Monlca and by the City's Senior Nutri-
tion Program, secondarily for use by City Departments, Divisions,
Boards, or commissions conducting human service oriented meet-
lngs, and lastly by other non-profit or pr1vate organlzations
convening meetings focused on human service issues serving Santa
Monica residents: a SENIOR MULTI-SERVICE CENTER consisting of the
second and third levels leased by non-profit senior service or-
ganizations: and COMMON AREAS including the lobby, courtyard and
parking which are all shared by the tenants and owner of the fa-
cillty; and
WHEREAS, the Ken Edwards Center for community Services-
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Community Conference and Meetlng space is intended for uses such
as human service-related conferences, direct service delivery to
low income residents, forums, publlC hearings, trainlng sessions,
volunteer meetings, staff meetings, Board of Directors' Meetings,
and other approved actlvlt~es which promote the success of local
human service non-proflt organlzations: and
WHEREAS, access to the facility should be available to all
people without discr~minatl.on as to race, disability, religion,
sex, marital status, economic status, or sexual preference: and
WHEREAS, all organizations which use the facl.llty follow the
established procedures for application, payment when applicable
and adherence to facility guidel~nes; and
WHEREAS, the human servl.ce organizations not funded directly
by the City of Santa Monlca making use of a limited public facil-
ity pay their just share of the cost of operating and maintaining
the facility,
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SANTA MONICA
DOES RESOLVE AS FOLLOWS:
SECTION 1. The followl.ng factors will be considered in charging
fees for the use of the Ken Edwards Center for Community
services:
A. Fees will be charged and assessed for use of the facility
when:
(1 ) The organization applying to use the facility is not a
human service organ~zation funded directly by the City
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of Santa Monica, or 1S not a City of Santa Mon1ca De-
partment, Division, Board or COmID1ssion.
( 2) A City-funded organization exceeds its annual cap of
meeting hours without charge.
Additional fees may be charged when:
(1) Use of the facility by any organization requires build-
lng coverage or maintenance beyond that normally
provided.
( 2 ) Use of the facility results in permanent damage to the
facility interlor, exterior or its furnishings.
B. Definitions:
( 1 ) City Funded Agencies. Non-profit human service or-
ganizations which are funded through the Commun1ty De-
velopment Program of the City of Santa Monica. Funded
programs are allowed use of the facility at no charge
for 300 meeting hours each fiscal year.
(2 ) Other Non-Profit Human Servlce Organlzations. Non-profit
arganlzations WhlCh strive to meet the human serVl.ce
needs of Santa Monlca residents which are not funded
dlrectly by the City of Santa Monica. Such organl.za-
tions are charged the non-profit fee.
(3) Senior Service Organizations. Non-profit organizations,
not funded by the City of Santa Monica, that provide
senior programming consistent with the City's senior
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Serv1ces Division and meet the needs of Santa Mon1ca' s
senior citizens. To encourage a full range of senior
services, such organizations are glven a reduction 1n
the non-profit fee when utilizing the Senior Nutrlt10n
Program Room of the ground floor. When using other ar-
eas of the facility, such organizations are charged the
non-profit fee.
(4 ) Private Organizat1ons. Those pr1vate groups convening
meetings, free of charge and open to the public, that
, . .
focus on human serVlce 1ssues that wlll beneflt low and
moderate lncome Santa Monica residents. Such organ1za-
tions are charged the prlvate fee.
SECTION 2. The followlng rental fees are established for the
ground level of the Ken Edwards Center for Community services
except for filming or taking pictures for commercial purposes.
A. FEE SCHEDULE - CITY FUNDED AGENCIES
There is no fee charged for city-funded agencies for the
first 300 meeting hours each fiscal year. Agencies using
more than 300 hours during any fiscal year will be charged
the non-profit fee.
B. FEE SCHEDULE - CITY DEPARTMENTS, DIVISIONS, BOARDS AND
COMMISSIONS
There 1S no fee charged to City Departments, Divisions,
Boards or commissions.
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C. FEE SCHEDULE - OTHER NON-PROFIT HUMAN SERVICE
ORGANIZATIONS
Fees are based on an hourly rate accord1ng to room size.
ROOM HOURLY FEE
Small Conference Room (100A/B, 103-05, 107) $10.00
Senior Nutrition Program Room (100 A&B) $20.00
Large Conference Room (103, 104, 105) $25.00
D. FEE SCHEDULE - SENIOR SERVICE ORGANIZATIONS
Fees are based on an hourly rate according to room S1ze with
a 25% reduction in fees when utilizing the Senior Nutrition
Program Room.
ROOM HOURLY FEE
Small Conference Room (103-05, 107) $10.00
Senior Nutrition Program Room (IOOA or B) $ 7.50(1 room)
Sen10r Nutr1tion Program Room (100A&B) $15.00(2 rooms)
Large Conference Room (103, 104, 105) $25.00
E. FEE SCHEDULE - PRIVATE ORGANIZATIONS
Fees are based on three hour increments 9:00a.m.-12:00p.m.,
1:00-4:00p.m., and 7:00-10:00p.m. according to room size.
ROOM FEE
Small Conference Room (100A/B, 103-05, 107) $100.00
Senior Nutrition Program Room (100 A&B) $200.00
Large Conference Room (103, 104, 105) $250.00
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SECTION 3. Individuals or bUS1nesses shall not be permitted use
of the facility for the purpose of commercial gain.
SECTION 4. The city Clerk shall certify to the adoption of this
resolution, and thenceforth and thereafter the same shall be in
full force and effect.
APPROVED AS TO FORM:
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ROBERT M. MYERS
City Attorney
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Adopted and approved this 3rd day of March, 1992.
Mayo&ro~'fore
I hereby certify that the foregoing Resolution No. 8363(CCS)
was duly adopted by the city council of the City of Santa Monica
at a meeting thereof held on l-!arch 3, 1992 by the following
Council vote:
Ayes: Councilmembers: Holbrook, Katz, Olsen, Vazquez,
Zane, Abdo
Noes: Councilmembers: None
Abstain: Ccuncilmembers: None
Absent: Councilmembers: Genser
ATTEST:
~L/:;;~
---- City Clerk /