SR-6-C (42)
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Council Meeting: December 17, 1991 Santa Monica, California
To: Mayor and city council
From: City staff
Subject: Recommendation to Award a Construction Contract for the
Remodeling and Renovation of Office spaces in City Hall
INTRODUCTION
This report requests that City council award a construction
contract to remodel and renovate staff spaces in the city
Attorney's offices at City Hall to O.J. Construction Co. , the
lowest responsible bidder, in the amount of $79,800.00.
BACKGROUND
As part of a space plan approved two years ago, city Council
approved funds for city Hall improvements in the Fiscal Year
1989-90 Capital Improvement Program. Phase I of the original
space plan included the development of additional offices in the
former Finance Department office space (the Finance Department
and Risk Management Division relocated to offices on Fourth
street next to the Guest Quarters Hotel in FY89-90). The former
Finance space now includes offices for the community Development
Department (COD) and the Land Use and Transportation Management
Department (LUTMD) . Phase II of the original space plan included
improvements to the staff spaces in the City Attorney's offices
to provide needed additional office and storage space. This
report implements the Phase II proposal.
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Plans and specifications were prepared by the city Engineer's
Office for improvements to the City Attorney's offices which
include demolition of existing walls, floor finishes, and
suspended ceiling lighting. New construction includes new office
partitions, new suspended ceiling and light fixtures, wall and
floor finishes, new heating and air conditioning, and two
accessible stair lifts.
A Notice Inviting Bids was published September 15 and 16, 1991,
in The Outlook and in five construction journals. The notice was
also sent to nine WMBE associations. Plans and specifications
were issued to thirty-four general contractors. Bids were opened
and read publicly on October 28, 1991, by the Deputy City Clerk.
Eighteen bids were received as follows:
O.J. Construction Co. $ 79,800.00
DTEC Construction Inc. $106,000.00
Sandalwood Construction $111,152.00
Ramfer Inc. $115,000.00
Partition Specialties, Inc. $127,000.00
ABCO Development corporation $128,000.00
D&M Construction & Electrical
Contracting Co. $129,260.00
Gold Construction Co. $132,395.00
Bahman Sanei Construction, Inc. $136,750.00
M S Construction and Electrical
Contractor, Inc. $139,000.00
S&R Construction Co. $139,950.00
T&J Field Construction Co., Inc. $141,899.00
CDAD $144,200.00
The Gorham Company, Inc. $146,583.00
Conger Construction Co., Inc. $149,745.00
Jamik Construction and Management $157,000.00
Axis Construction Inc. $159,800.00
Yoav Construction $183,409.00
city Engineers Estimate $108,000.00
Initially, staff was concerned with the margin between the lowest
bidder and the second lowest bidder which was $26,200, or
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approximately 25%. Staff met with O.J. Sung, owner, and his
subcontractors and conducted a detailed analysis of the bid.
Engineering staff has determined that the bid is responsible,
does not contain any errors, and covers the full scope of the
contract documents. Mr. Sung has also confirmed that all labor
rates are based on the Prevailing Wage Rate Table published as
part of the California state Labor Code.
Staff has checked the three references provided by O.J.
Construction Co. , the low bidder, and found their work to be
satisfactory. O.J. Construction Co. has a valid state
contractor's license and there are no claims or disciplinary
actions pending or active against the contractor by the state
Contractors License Board.
BUDGET AND FINANCIAL IMPACT
Funds Required
Contract . . . . . . . . . . $ 79,800.00
Contingencies . . . . . . . 15,200.00
Total $ 95,000.00
Funds in the amount of $95,000.00 are available in CIP Account
No. 01-710-402-20390-8912-99162, "City Hall Expansion".
RECOMMENDATIONS
It is recommended that City Council:
l. Award a construction contract for the remodeling and
renovation of the staff spaces in the City Attorney's
offices at city Hall to the low bidder, O.J. Construction
Co. , in the amount of $79,800.00; and
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2. Authorize the City Engineer to issue any necessary change
orders and complete additional work in conformance with the
Administrative Instructions on change orders.
Prepared by: Stanley E. Scholl, Director of General Services
Anthony Antich, city Engineer
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