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SR-6-Y (3) l!tiJ:tF 9 (6q ,y CMO F.\CMGR\STFRPRTS\CONST97R SR2 City Council Meeting July 22, 1997 Santa Momca, California JUl 2 2 1997 TO Mayor and CIty CouncIl FROM City Staff SUBJECT Recommendation to Approve a Change In the Previously-Approved Route for the U S Constitution Day Parade on Main Street and Deny the Request to Have Spectator Chairs Placed along the Route INTRODUCTION On June 27, 1997, the City receIved a letter from Ronn PIckard, organizer of the ConstItution Day Parade, requesting a change In the parade route, prevIOusly approved by CouncIl, and that the Main Street merchants be given permIssion to place spectator chaIrs along the parade route The following report recommends approval of a change In the previously-approved route for the U S Constitution Day Parade on Main Street With conditions established by the City and demes the request to have spectator chaIrs placed along the route BACKGROUND On May 13, 1997, Council approved a request to hold a parade on a route other than the CIty'S authOrized parade route (SMMC Section 4 08.580) for the Constitution Day Parade on September 20, 1997, from 1000-11 00 a m The approved route beginS just north of the entrance to the CIVIC Audltonum parking jot and proceeds south on Main Street to Manne Street The parade was to disband at Manne Street and partiCipants were to obey 1 flJY JUl 2 2 1997 all traffic rules and regulations as they walked (on the sidewalks) back to the California Hentage Museum for a piCniC Mr Pickard contends that his ongmal event application was misconstrued and he IS now requesttng approval to have the Parade contmue west on Manne Street, across Neilson Way, north on Barnard Way, and east on Ocean Park Boulevard to end and disband at the Callforma Heritage Museum In addition, Mr Pickard IS requesting the CIty'S approval to have the MaIn Street merchants place spectator chaIrs on the Sidewalk along the parade route DISCUSSION After consulting With the Police and Transportation Departments, staff recommends that the Parade route be extended west on Manne Street, across Neilson Way, and north In the northbound lane of Barnard Way to end and dIsband In the south beach parkmg lot (2030 lot) and that It not be allowed to contmue to Ocean Park Boulevard and back onto Mam Street Parade participants Will then obey all traffic rules and regulations as they walk (on the Sidewalk) to the California Hentage Museum Although the parade route Will Significantly Impact local reSidents, traffiC, and translt- dependent Citizens, the CIty has taken several steps to ensure that the parade IS as safe and manageable as possIble. ReSidents m the Sea Colony complex and the nelghbormg NeIlson Villa Apartments, a semor CitIzen apartment bUilding, may be Inconvemenced briefly as the parade passes the driveway entrances to both bUildings on Barnard Way The event organizer Will be required to notify the reSidents about the potential 2 Inconvemence Four Santa MOnica Big Blue bus routes and two MT A routes (approxImately 50 Santa MOnica bus trrps) WIll be affected by the recommended parade route These bus hnes, which normally run on Main Street, Will have to be moved to Neilson Way to accommodate the parade Bus lines crossing Manne Street at Neilson Way and lines crossmg MaIn Street at PIca Boulevard WIll have to walt for a reasonable break In the parade In order to cross the IntersectIon The parade Will reqUire the deployment of 12 officers to handle traffic and crowd control As In the past, the cost of police servIces (approxImately $3150) Will be underwrrtten by the City Police and Transportation officials feel that extending the route to Ocean Park Boulevard as requested by the organizer would further disrupt the flow of traffIC on Ocean Park Boulevard and Main Street, reqUire the reroutmg of addItional buses, delay bus services to commuters, and require the deployment of additional police personnel to manage traffic and public safety In that area Representatives from BUilding and Safety, Fire, Plannmg, Police, Public Works, and Risk Management all have senous concerns about permitting chairs to be placed on the pubhc Sidewalk along the parade route on Mam Street Specifically, staff IS concerned that placmg chaIrs on the narrow Sidewalks could create a "trip and fall" situation for pedestrians, further Impede the flow of pedestrian traffic, and make It dIfficult for emergency personnel to access the pubhc/merchants If necessary Moreover, a City IS generally prohIbited from Imposing a general liability Insurance reqUirement on a parade 3 ~ organizer In the absence of a hIstory of InJunes to persons or property from past parades by this or simIlar parade organizers As a result. staff recommends that the request to have the merchants place chairs on the public sidewalks be denied BUDGET/FINANCIAL IMPACT CIty costs for the requested route remam the same and are estImated at $3,150 Adequate funds are available In department budgets to cover these costs No additional appropriations are needed RECOMMENDATION Staff recommends that the parade route be extended to end and disband In the south beach parking lot (2030 lot) and that It not be allowed to continue to Ocean Park Boulevard and back onto Mam Street Staff also recommends that the request to have the merchants place chairs on the public sidewalks be denied Prepared by Barbara Stinchfield, CCS Acting Director Carole Curtin, Events FaCIlities Manager Tnme Garcia-Valdez, Community Events liaison Community and Cultural Services 4 , , CCS BS/CCfTGV f \CIV1C\share\events\const97r sr2 City Council Meeting July 22, 1997 RESOLUTION NO 9169 (CIty CouncIl Senes) Santa MOnlca, California A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA MONICA AUTHORIZING THE HOLDING OF A PARADE ON SEPTEMBER 20, 1997 ON A ROUTE OTHER THAN THE OFFICIAL CITY PARADE ROUTE WHEREAS, pursuant to Section 4 08 580 of the Santa Monrca Municipal Code, the City Council may authonze a parade route as set forth herein, NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF SANTA MONICA DOES RESOLVE AS FOLLOWS- SECTION 1. That on September 20,1997, from 10.00-11.00 a m., participants in the U S ConstItution Day Parade are authorized to conduct a parade along the follOWing route Staging In the southbound lane of Main Street between Colorado and the "Chain Reaction" sculpture north of the CIVIC AudItOrium and proceeding south on Main Street, west on Manne Street, across Neilson Way, north In the northbound lane of Barnard Way to end and disband In the south beach parking lot (2030) Parade participants will then obey all traffic rules and regulations as they walk {on the Sidewalks} back to the California Heritage Museum for lunch. SECTION 2 PermIssion to conduct the parade IS granted upon the follOWing conditions 1 . ,; a That parade UOIts may not be brought to the staging area, southbound lane of Main Street between Colorado and the "Chain ReactIon" sculpture, pnor to 8.00 a m on Saturday, September 20, 1997 b That amplified sound IS not permitted before 8 00 a m c That duration of the parade be limited to a maximum of one hour (not including staging time). including frequent traffic breaks to allow buses and other traffic to cross the parade route d That any service not provided by the City, such as barncadlng and conrng of streets and posting of dIrectional Signs, be assumed and paid by the organizers e That organizers be responsible for pos.tlng "Temporary No Parking" signs along the parade route at least 24 hours In advance and removing them Immediately following the parade. f That organizers notify residents of the Sea Colony and the Neilson Villa Apartments In wratlng at least two weeks In advance about the parade and the potential Inconvenience to reSidents as It travels northbound on Barnard Way 9 That all litter, horse droppings, and directIonal signs be cleared from the streets and sidewalks WIthin four hours of the close of the parade h That the parade disband In the south beach parking lot (2030) and parade participants obey all traffic rules and regulatlons as they walk (on the sidewalk) to the CalifornIa Heritage Museum 1- That an "Indemnlty and Hold Harmless Agreement" be executed and returned to the Events Office by August 30, 1997 j That if General LIabIlity Insurance IS retained It will name the City of Santa r ~t MOnica, members of the City Council, boards, commiSSions, officers, agents, employees, and volunteers as additional Insured SECTION 3 The City Clerk shall certify to the adoption of this Resolution, and thenceforth and thereafter the same shall be In full force and effect APPROVED AS TO FORM .~~ rJiARSHA J~ES MOUTRIE City Attorney Rev 7/14/97 , J Adopted and approved tins 22nd of July 1997 ( '--I:~4'Vl ~tW . . I Jr p~ O'CoIll1or. Mavor I - ~ 1. :Mana M Stewart, CIty Clerk of the Cny of Santa ?vIomca, do hereby cenif=Y that the foregomg ResolutIOn 9169(CCS) v,.-as duly adopted at a meetmg of the City CouncIl held on the 22nd of July. 1997 by the follo\.vmg vote Ayes CouncIlmembers Femstem. Genser. Mayor Pro Tern Holbrook. Mayor O'Connor. Rosenstem Koes Councllrnernbers None Abstam Councllmembers ~one Absent Councllmembers Ebner. Greenberg ATTEST ..... ~~~~ Mana M Stewart. CIty Clerk