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Council Meeting June 24, 1997
6 M.
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Santa MOnica, California
JUN 2 It 1997
TO Mayor and City Council
FROM City Staff
SUBJECT Recommendatlon to Waive Competitive Bidding Procedures and Authonze
the City Manager to Negotiate on the Open Market for the Completion of
Extenor Slgnage at Parking Structures 1-6
Introduction
This report recommends that the City Council authorize the City Manager to waive
competitive bidding procedures, negotiate on the open market and execute purchase
orders to complete the extenor slgnage at Parking Structures 1-6 In an estImated amount
not to exceed of $130,000 This recommendation IS to be Implemented pursuant Section
2 24 071 (d)(1) of the Santa MOnica Municipal Code
Backaround
On June 25, 1996, the City Council awarded a constructron contract to Tn-Build
Development CorporatIon (Contractor), In the amount of $1,097,000 for vanous
Improvements including constructing Improvements to the lobby of Parking Structure No
5 as a demonstration of potential upgrades that could be Implemented In the future In the
remalnlng five (5) parking structures, up-to-date extenor slgnage and Intenor graphics that
reflect the new attendant parkmg arrangement, and stairwell and elevator cosmetic work
that Will beautrfy those areas and minimize future maIntenance costs Tn-Build
commenced work on all of the project elements As the result of a number of factors,
Including delay and non-performance by the Contractor, the City termmated Its contract
with Tn-Build on May 8, 1997
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JUN 2 It 1997
Of all of the elements currently Incomplete, of particular concern to staff IS the exterior
slgnage Prior to contract termmatlon, all eXisting signs on the exterior of the bUildings
were removed and Installatron of metal frames to support the new signs had started Lack
of adequate slgnage on the exterior of the downtown parking structures results In confusion
for vIsitors to the area and potential safety and liability concerns regarding the need for the
public to Identify their location In the event of an emergency
Due to the urgent necessity to restore the mIssing exterior slgnage and protect the public
safety, staff beheves that these public works Improvements can be constructed more
expeditiously and at a fair price If Council waives competItIve bidding and allows the City
Manager to negotiate for thiS work on the open market A bid package IS beIng prepared
for the remainder of the work In the parking structures and staff plans on returning to
Council In August for approval to award the remamlng project work on a competitive baSIS
BudgetlFlnanclallm~act
The anticipated contractual amounts can be funded by the "Third Street Mall
Improvements" Account 01-720-263-20094-8900-99044
Recommenc;l~tlon
Staff recommends that the City Council waive competitive bidding procedures and
authOrize the City Manager to negotiate and execute purchase orders on the open market
for the completion of extenor slgnage at Downtown Parking Structures 1-6 In an amount
not to exceed $130,000
Prepared by Craig PerkinS, Director of EnVironmental and Public Works Management
Anthony Antlch, PE, City Engineer
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