SR-6-I (40)
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EPWM CP SM 2SHEL TAl WPD Santa MOnica, California
Council Meeting June 24, 1997 JUN 2 It 1997
TO Mayor and City CouncIl
FROM City Staff
SUBJECT Recommendation to Authorize the City Manager to Negotiate and
Execute an Agreement with Sheltalr SCientific Limited to Complete
Phase Two of the Sustainable Development GUidelines for
Construction Projects In the City of Santa Monica and to Approve
FormatIon of a Technical AdvIsory CommIttee
INTRODUCTION
This report recommends that the City Council authortze the City Manager to negotiate
and execute an agreement with Sheltalr SCIentific LImIted. a sustamable design
consultant, to complete Phase Two of the Sustainable Development GUidelines for
construction and development projects In the City of Santa MOnica The report also
requests authorization to form a Technical AdVisory Committee to adVIse staff and
consultants dUring Phase Two of the project
BACKGROUND
In March, 1996, Council approved a contract with Sheltalr SCientific Limited to develop
SustaInable Development GUidelines for the City At the time, the project was divided
Into two Phases In order to proceed with the project In the most cost effective manner
In December, 1996, Sheltalr completed Phase One of the Sustainable Development
GUldelrnes which Identifies a vanety of measures available to Improve the sustalnablllty
of new construction These measures Include reducing resource consumption,
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JUN 2 It 1997
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reducing waste generation and pollution, reducmg the use of hazardous matenals, and
protecting the local environment and public health The measures Include a vanety of
options which need further evaluation to determine their applicability and consistency
with state and local bUilding codes
DISCUSSION
Phase Two of the gUidelines project will start with apPointment by City Council of an
eleven-member Technical Advisory Committee, a group to be comprised of seven
technical and four general community representatives to assist In the assessment and
feaSibility of speCific design regulations All persons reSiding or dOIng business In
Santa Monica will be Invited to apply for appointment to the Committee It IS proposed
that the seven professional committee members be comprised of one representative
from the Planning Commission Subcommittee on Sustalnablllty, one member of the
Task Force on the Environment, an architect. a developer, a contractor, a CIVil
engineer, and a construction financing expert It IS preferable that all Committee
members be knowledgeable about the City's development approval process, Its plan
check process, the Sustainable City Program goals and obJectives, and the Santa
Monica community as a whole Staff will return to City Council In approximately one
month With a report requesting the appointment of the Committee members
The Committee, Sheltalr, and staff will work together to establish a regulatory
framework and set of standards for ImplementatIon ThIs set of recommendatIons wIll
be subject to a publiC review process Once a draft gUideline document IS prepared, a
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public workshop will be held to discuss the proposed gUldelmes and SOliCit public Input
It IS Intended that the gUidelines will be a set of easy to understand standards for use
by staff and dlstnbuted to the building and development community
Sheltalr SCientific Limited IS a Vancouver. Bntlsh Columbia-based bUilding sCIence
research and design firm specializing In the environmental and energy Impacts of the
bUilt environment Ian Theaker, a pnnclpal at Sheltalr, will serve as project manager
Sub-consultants to the team Will Include people with expertise In architecture, energy,
waste reductIOn, and other sustainabillty issues
BUDGETIFISCAllMPACT
The estimated cost for Phase Two of the Sustainable Development GUidelInes project
JS $200,000 FundIng for Phase Two is avaIlable from eXisting Planning and
Community Development account # 01-210-266-00000-5506-00000 ($65,000) and from
the EnvIronmental Programs DIVISion of the Environmental and Public Works
Management Department account #31-500-662-00000-4439-00000 ($135,000)
RECOMMENDATION
Staff recommends that the City Council authorize the City Manager to negotiate and
execute an agreement with Sheltalr SCientific Limited to proceed with Phase Two of the
Sustainable Development GUidelines Project for construction and development projects
In the City of Santa Monica In an amount not to exceed $200,000 Authorization IS also
requested to return to City Council for approval of a Technical AdVisory Committee to
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advise staff and consultants dUring the project
Prepared by Craig Perkins, Director of Environmental and Public Works
Management
Suzanne Frick, Director of Planning and Commumty Development
Susan Munves, ConservatIon Coordinator
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