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Council Meeting June 17, 1997 Santa MOnica, California
TO Mayor and City Council
FROM City Staff
SUBJECT Recommendation to Award Bid to Furnish and Deliver One (1) New
Front Loader Dump Truck, Bid #2622
Introduction
This report concerns an award of bid to furnish and deliver one (1) new front
loader dump truck for the Water DIvISion, Environmental and Public Works
Management Department, In the total amount of $110,555.72, including
applicable sales tax
Backaround
In response to published Notices InViting Bids published February 18 and 19,
1997 to furnish and deliver one (1) new front loader dump truck In accordance
With City speCifications, bids were received and publicly opened and read on
March 11, 1997 Proposal forms were mailed to eight (8) vendors and notices
were advertised In accordance With City Charter and Municipal Code provIsions
Two proposals were received as follows
- 1 - JUN 1 7 1997
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VENDOR AMOUNT
Pacific Volvo-GMC
-diesel powered $93,10583.
-CNG powered no bid
Carmemta Truck Sales
-diesel powered $110,55572
-CNG powered $168,680.00.
. low bid
This vehicle Will be used to transport construction debns and matenals to and
from Job sites This umt Will replace a 1982 front loader currently assigned to the
Water DIvIsion, which IS scheduled for replacement under the vehicle
management program
Staff recommends a diesel powered unit due to the high Incremental cost of
purchaSing a CNG powered vehicle The purchase of diesel IS recommended
because the Incremental purchase price for the CNG option IS 53% more than
the CNG model and the CNG Incremental purchase cost cannot be recovered In
the ten year useful life of the vehicle
The bid submitted by PaCific Volvo-GMC IS non-responsive. They do not meet
the suggested wheelbase which IS Important to achieve the required vehicle
maneuverability Staff has evaluated the bid submitted by Carmemta Truck
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Sales for a diesel powered front loader dump truck and finds that It meets City
specification
BudCleUFlnanciallmoact
Fiscal Year 1996-97 appropnatlon authonty for this purchase IS In the Capital
Improvement Budget, account number 54-710-461-20097-8900-99167, "Fleet
Vehicle Replacement Program"
Recommendation
It IS recommended that Council reject the bid submitted by Pacific Volvo-GMC
and award Bid #2622 to Carmemta Truck Sales In the total amount of
$110,55572, Including applicable tax, as the most responsible bidder
Prepared By Pam Wortham, Purchasing Agent
Brenda Reed, Acting Buyer
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