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COUNCIL MEETING July 8, 1997 Santa MOnica, California
TO City Council
FROM City Staff
SUBJECT Recommendation to Authorize the City Manager to Negotiate and Execute
a Contract with Dworsky and Associates to Prepare Design Drawings and
Construction Documents for the Public Safety FacIlity
INTRODUCTION
This staff report reviews the status of the Public Safety FacIlity and recommends that the
City Council authorize the City Manager to negotiate and execute a contract with Dworsky
Associates to prepare design drawings and construction documents for the project
(Including the building and OlympIc Dnve), In an amount not to exceed $3,240,000
BACKGROUND
In June, 1995 the City solicited proposals for architects for two phases of design work --
schematic design and construction documents After evaluating more than 100
submiSSions, In August, 1995, the City selected Dworsky Associates to be the architect for
the Public Safety BUilding (Including the schematic design and constructlon phase)
Because there was uncertainty about the financing of the bUilding, the City entered Into
a contract with Dworsky Associates at the time for the schematic desIgn phase of the
project only Now that the schematic design IS essentially complete, and the finanCing
method has been determined, It IS necessary to enter Into a contract for the development
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of detailed design drawings and construction documents
PROJECT SCHEDULE
The schematic design process IS almost complete DUring the completion of the schematiC
design phase, the project Will be subject to Planning Commission approval of a
development review permit like any other project of this magnItude In the City, Including
environmental review This process will Include opportunity for public comment on both the
design of the facIlity and the Issues raised In the EIR
A Notice of Preparation for the Draft Environmental Impact Report (Draft EIR) was
released on March 13, 1997, and a public scoplng meeting was conducted on April 3,
1997 The Draft Environmental Impact Report, along With the schematiC deSign for the
facIlity, Will be released In late July, 1997, With presentation to the Planning Commission
at a public heanng In September, 1997 and Architectural ReView Board In October, 1997
Coastal Commission approval must occur after all CIty approvals have been granted
In an effort to expedite construction of the project, construction Will be separated Into two
phases The first phase Will be for the subterranean and foundation work, while the
second phase Will be for the construction of the bUilding DeSign development and
construction documents for both phases of construction Will commence upon approval by
the Plannlng CommisSion In September, 1997 DeSign development and construction
documents for the first phase are estimated to be completed by the end of 1998, while the
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construction documents for the second phase Will be completed shortly thereafter Bid
award and construction of the first phase Will begin early In 1999 and Will take
approximately SIX months to complete Phase two bid award and construction Will begin
Immediately after the completion of the first phase and last approximately 18 months
BUDGET/FINANCIAL IMPACT
Funds for deSign of the bUilding are available In account no 01-730-304-20098-8900-
99058 (for $2,880,000) Proposition C funds for the deSign of OlympiC Drive are available
In account no 20-770-402-20096-8905-99619 (for $110,000) and account no 20-770-402-
20096-8905-99620 (for $250,000)
RECOMMENDATION
It IS recommended that the City Council authOrize the City Manager to negotiate and
execute a contract With Dworsky ASSOCiates for the preparation of deSign draWings and
construction documents for the PubliC Safety FaCIlity and OlympiC Dnve In an amount not
to exceed $3,240,000
Prepared by Suzanne Frick, Director
Paul Casey, ASSistant to the Director
Planning and Community Development Department
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