SR-6-G (28)
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Council MeetIng August 12, 1997 Santa MOnica, California
AUG 1 2 1997
TO Mayor and City Council
FROM CIty Staff
SUBJECT Recommendation to Award Bid to Furnish and Deliver 100% Recycled Bath
Tissue, BId #2660
Introduction
This report concerns an award of bid to furnish and deliver 100% recycled bath tissue for
the Solid Waste and Beach Maintenance DIvIsions, Environmental and Public Works
Management Department, at speCified Unit prices, plus applicable sales tax and two one-
year renewal options
Background
In response to published Notices Inviting Bids (published June 20 and 21, 1997) to furnish
and deliver 100% recycled bath tissue In accordance with City speCifications, bids were
received and publicly opened and read on July 3, 1997 Proposal forms were mailed to
four (4) vendors and notIces were advertised In accordance with City Charter and
MUnicipal Code provIsions One proposal was received as follows
VENDOR COST PER CASE
Waxle Sanitary Supply $ 38 25
City speCifications requested bids for 100% recycled content bath tissue On June 30,
1997, staff receIved one (1) bid The three "no bid" vendors were contacted and two
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AUG 1 2 1997
indicated that they could not provide 100% recycled content bath tissue The third vendor
Indicated that they could provide the product and staff extended the bid opening to July 3,
1997, and they submitted a "no bid" again
Last year, the City paid $49 72 per case for 100% recycled bath tissue The current pnce
IS a cost savings of $11.47 per case
Staff has evaluated the bid submitted by Waxle Sanitary Supply and finds that It meets
City specifications
BudgetlFlnanclallmpact
Fiscal Year 1997-98 appropriation authonty for thiS purchase IS In the Street Sweeping
and Cleaning DIVISion, Environmental and PubliC Works Management Department,
account number 27-500-442-00000-4401-00000 ($15,000) and Beach Maintenance
DIVISion, Environmental and Public Works Management Department, account number 11-
500-521-00000-3322-00000 ($15,000) The estimated annual expenditure IS $30,000
Recommendation
It IS recommended that the award of Bid #2660 be made to Waxle Sanitary Supply at
specified Unit pnce, plus applicable sales tax, With two one-year renewal options, as the
lowest responsible bidder
Prepared By Pam Wortham, PurchaSing Agent
Marganta Lee, Buyer
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