SR-6-F (32)
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PURCH PW-TB sd/f \finance\purch\strfrpts\srbd2641
CouncIl Meeting July 22, 1997 Santa Monica, Calrfornla
JUl 2 2 897
TO Mayor and CIty CouncIl
FROM City Staff
SUBJECT Recommendation to Award Bid to Furnish and Deliver Air, 011 and Fuel
Filters, Bid #2641
Introduction
This report concerns an award of bId to furnish and deliver aIr, 011, and fuel filters for the
MaIntenance DIvISIon, Transportation Department, at speCified umt prices, plus applicable
sales tax
Backaround
In response to published Notices InvIting Bids (published May 28 and May 29, 1996) to
furnish and deliver air, 011 and fuel filters, In accordance With City speCifications, bids were
received and publicly opened and read on June 13, 1996 Proposal forms were mailed to
five vendors and notices were advertised In accordance With City Charter and MUnicIpal
Code provIsIons Four proposals were received as folIows
COST OF A REPRESENTATIVE
VENDOR ARRAY OF VARIOUS FILTERS
Universal Coach Parts, Inc $33,01948
Muncie Reclamation
and Supply Company $34,455 22
Warren Dlstnbutlng Inc $39,918 78
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JUl 2 2 1997
These filters will be used to replace worn filters no longer functioning effectively on City
buses, and Transportation Department passenger cars and pick up trucks
Staff has evaluated the low bid and finds that It meets City specifications
Budget/Financial Impact
FIscal Year 1997-98 appropriation authority for this purchase IS In vanous maintenance
accounts of the Transportation Department As the matenals are drawn out of inventory,
they Will be expensed against avaIlable FY 1997 ~98 appropnatlon authority The
estImated annual expendIture IS $50,000 00
Recommendation
It IS recommended that the award of BId #2641 be made to Umversal Coach Parts Inc at
specified umt prices, plus applicable sales tax, as the lowest responSible bidder
Prepared By Pam Wortham, Purchasing Agent
Margarita Lee, Buyer