SR-6-D (28)
PURCH PW BR ra f \finance\purch\stfrpts\srbd2630 60
Council Meeting June 17,1997 Santa MOnica, CA
TO Mayor and City Council JUN , 7 1997
FROM City Staff
SUBJECT Recommendation to Award Bid to Furnish and Deliver Two (2) New
Sweepers, Bid #2630
Introduction
This report concems award of bid to furnish and deliver two (2) new sweepers for the
Street Sweeping DIvIsion, EnVIronmental and Public Works Management Department,
In the total amount of $57,29888, including applicable sales tax
Background
In response to published Notices InViting Bids published April 7 and 8, 1997 to furnish
and deliver two (2) new sweepers In accordance With City specifications, bids were
received and publicly opened and read on April 22, 1997 Proposal forms were mailed
to five (5) vendors and notices were advertised In accordance With City Charter and
MUniCipal Code prOVISions Three (3) proposals were received as follows
Total Amount
(For two sweeoers)
Vendor Prooaned Powered CNG Powered
Tennant $45,30474' $51,475 DO'
Marco $53,711 46 No bid
R J Llson Co $57,298 88 $63,46048
'low bid
6D
- 1 - J - --I -7
These units will be used by the Street Sweeping DIVISion staff for sweeping sidewalks In
the Bayslde District The two small sweepers currently assigned to the Bayslde District
are scheduled for replacement under the vehicle management program
Staff recommends propane-powered sweepers Although CNG Units are available,
there are no CNG fueling faCIlities located at the Promenade, and the sweepers cannot
legally be driven on streets to the local CNG fueling faCility located at the Southern
California Gas Company Propane powered units have removable bottles which can be
filled at Beach Maintenance or the City Yards
The bids submitted by Tennant and Marco are nonresponsive due to numerous
exceptions made to Items desCribed In the speCifications City speCifications require
that all equipment advertised as standard be furnished Without exception and Included
In the purchase price of the Unit Staff has evaluated the bid submitted by R J Llson
Company for two new propane-powered sweepers and finds that It meets City
speCifications
BudCleUFlnanclallmoact
Fiscal Year 1996-97 appropriation authOrity for thiS purchase IS In the Capital
Improvement Budget, account number 54-710-461-20097-8900-99167, "Fleet Vehicle
Replacement Program"
- 2-
Recommendation
It IS recommended that Council reject the bids submitted by Tennant and Marco as
non-responsive and award of Bid #2630 be made to R J Llson Co In the total amount
of $57,29888, Including applicable tax, as the most responsible bidder
Prepared By Pam Wortham, Purchasing Agent
Brenda Reed, Buyer
- 3-