SR-6-B (16)
PURCH PW BR sd f.\finance\purch\strfrpts\srbd2624 68
Council Meeting June 17, 1997 Santa MOnica, Callfornili
JUN 1 7 1997
TO Mayor and City Council
FROM City Staff
SUBJECT Recommendation to Award Bid to Furnish and Deliver One (1) New TWin
Engine Sewer Cleaner, Bid #2624
Introduction
This report concerns an award of bid to furnish and deliver one (1) new twin engine sewer
cleaner for the Wastewater DIvISion, EnVironmental and Public Works Management
Department In the total amount of $203,305 14, including applicable sales tax
Backaround
In response to published Notices InViting Bids published February 18 and 19, 1997 to
furnish and deliver one (1) new twin engine sewer cleaner In accordance With City
speCifications, bids were received and publicly opened and read on March 11, 1997
Proposal forms were mailed to four (4) vendors and notices were advertised In
accordance With City Charter and MUniCipal Code provIsions Four proposals were
received as follows
Vendor CNG Powered Diesel Powered
MuniCipal Maintenance $279,295 83" $203,305 14
EqUipment
EnVlro Clean EqUipment $288,595 58 $218,059.88
WestqUlp $293,358 58 $222,389.88
Haaker EqUipment No bid $194,83484"
" low bid
~8
- 1 - l)
JUN 1 7 1997
This Unit will be used by Wastewater DIvIsion staff for high pressure water cleanmg of
sanitary sewer and storm drain lines It will replace a 1985 model currently scheduled for
replacement under the Vehicle Management Program
Fleet and Wastewater DIvIsion conducted a senes of demonstrallons on single and twin
engine powered sewer cleaner systems After careful evaluation, staff prepared bid
speCifications for a twin engine sewer cleaner system because It met City operational
needs A twin engine sewer cleaner system IS compnsed of a) an engine which drives
the truck, hydraulics, and the positive displacement vacuum pump, b) an auxIliary engine
to drive the water pump system The twin engine sewer cleaner prOVides an Independent
operation of the water system, low maintenance, and reserve horsepower.
Staff recommends a diesel powered Unit due to the high Incremental cost of purchaSing a
CNG powered vehicle The purchase of a diesel vehicle IS recommended because the
Incremental purchase price for the CNG option IS more than 37% higher than the purchase
price for diesel or gasoline and the CNG Incremental purchase cost cannot be recovered
In the seven year useful life of the vehicle
The low bid submitted by Haaker EqUipment Company for a diesel powered sewer cleaner
IS non-responsive They bid a Single engine cleaner which does not meet City
speclflcallons Staff has evaluated the bid submitted by MUniCipal Maintenance
EqUipment for a diesel powered twin engine sewer cleaner and finds that It meets City
operational needs
-2-
Budaet I F,nanclallmcact
- -
Fiscal Year 1996-97 appropriation authority for this purchase IS In the Capital
Improvement Budget, account number 54-710-461-20097-8900-99167, "Fleet Vehicle
Replacement Program"
Recommendation
It IS recommended that Council reject the bids submitted by Haaker Equipment Company,
WestqUlp, and EnVlro Clean Equipment as non-responsive and that the award of Bid
#2624 be made to MUniCipal Maintenance EqUipment In the total amount of $203,305.14,
Including applicable tax, as the most responsible bidder.
Prepared By Pam Wortham, Purchasing Agent
Brenda Reed, Buyer
- 3-