SR-6-I (35)
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EPWM CP BS AA SA sm [s \sp1672\cc1672 wpd] Santa Monica, California
Council Meeting March 24, 1998
TO Mayor and City Council
FROM City Staff
SUBJECT Award of Contract to Renovate Parking Structure Elevators - Phase I
IntroductIon
This report recommends that the City Council award a contract for renovating the elevators
In the downtown Parking Structures Nos 5 and 6 to Amtech Elevator Service In the amount
of $539,962
Backaround
DUring the FY 1997-98 budget process, City Council approved fundIng to renovate the
downtown parkmg structure elevators These elevators are used extensively by VISitorS
to the Third Street Promenade and by local bUSinesses, and often break down due to their
age This work Will Improve the appearance of the elevators and reduce the frequency of
need for repairs The first phase of work Includes renovating the five elevators In Parking
Structures Nos 5 and 6. Two subsequent phases, If funded, will Include upgradmg the
elevators In Parking Structures Nos 1, 2, 3, and 4
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flAIl 2 4 t998
DISCUSSion
The renovation work m Phase I Includes replacing the elevator controllers, replacmg
Intenor cab flmshes, and replacing door mechamsms and Indicator fights Phase I work IS
expected to be complete mid-October, 1998
A Notice Inviting Bids to Renovate the Parkmg Structure Elevators was published on
January 27 and 28. 1998 In The Outlook. as well as In four construction Journals Bid
documents were sent to SIX women/mmonty business enterpnse associations (WMBE)
Bid packages were requested by five compames, all of whIch attended the pre-bid Job walk
The City Clerk's Office received one sealed bid at the prescribed time The bid was
publicly opened and read aloud on March 2, 1998
The bid result was as follows
Amtech Elevator Services $539,962
City Engineer's Estimate $500,000
Staff contacted the other compames and determmed that they did not submit bids due to
the specialized nature of the work and their current work load All of the references
reported that the Contractor's work was satIsfactory The State Contractors' LIcense
Board verified that the Contractor's hcense IS current, active, and In good standing
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Funds Required
Contract $539,962
Contingencies 110,038
TOTAL $650,000
Funds are available m the following account
"Improve Parking Structure Elevators"
01-770-415-20098-8900-99718 $650,000
Recommendation
Staff recommends that the City Council
1 Award a contract to Renovate Parking Structure Elevators - Phase 1 to Amtech
Construction, In the amount of $539,962, and
2 AuthOrize the City Engmeer to Issue any necessary change orders to complete
additional work In conformance With the Administrative Instructions on change
orders
Prepared by Craig Perkins, Director of Environmental & Public Works Management
Suzanne Frick, Director of Planning and Community Development
Anthony Antlch, P E , City Engmeer
Ron Fuchlwakl, City Parking and Traffic Engineer
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