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Council Meeting February 10, 1998 Santa MOnica, Callforma
TO Mayor and City Council
FROM City Staff
SUBJECT Recommendation to Award Bid to Furnish and Deliver One (1) New Four-
Wheel Dnve Vehicle, Bid # 2671
Introduction
This report recommends award of bId to furnish and deliver one (1) new gasoline-powered
four-wheel dnve vehicle for the Fire and Suppression DIvIsion, Fire Department, In the
total amount of $37,671 00, Including applicable sales tax
Background
In response to published Notices Inviting Bids (published December 8 and 9, 1997) to
furnish and deliver one (1) new four-wheel dnve vehicle In accordance with City
specifications, bids were received and publicly opened and read on January 8, 1998
Proposal forms were mailed to twenty-nme (29) vendors and notices were advertised In
accordance with City Charter and Municipal Code provIsions Three (3) proposals were
received as follows
Vendor Total Amount (Includmg Sales Tax)
Bob Beaty Ford $36,14300
Parad Ise Chevrolet $37,671 00
Wondnes Chevrolet $40,048 17
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This unit will replace an eXisting 1986 Chevrolet Suburban, and will be used by Fire
Department Suppression DIvIsion staff to direct ground operations and to respond to
emergency situations The vehicle will be equipped with radios, reference matenals, a
command desk/module that Will provide a workmg area, and other equipment necessary to
direct emergency operations A four-wheel drive vehicle IS necessary In the event
personnel IS requIred to traverse unpaved roadways when responding to mutual aid calls
The purchase of this gasoline-powered vehicle IS consistent with the City's reduced
emiSSion fuel polley There IS no California Air Resources Board (CARB) approved
conversion kit available for this vehicle at this time and there IS no estimate of when a
CARB approved conversion kIt Will be available to convert the vehicle to compressed
natural gas
ThiS vehicle Will be used as a command post and requires as much interior space as
pOSSible City speCifications require a vehicle comparable to the size of a Chevrolet
Suburban The low bid submitted by Bob Beaty Ford IS non-responsive They bid a Ford
Expedition which does not have enough useable Interior space for command post vehicle
purposes
Staff has evaluated the bid submitted by Paradise Chevrolet and finds that It meets CIty
speCification s
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BudaetlFlnanclal Imoact
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Fiscal Year 1997/98 appropriation authonty for this purchase IS In the Capital Improvement
Budget, account number 01-730-313-20098-8900-99480, "FIre Department Emergency
Response Apparatus Replacement Program"
Recommendation
It IS recommended that Council reject the bid submitted by Bob Beaty Ford and that award
of BId #2671 be made to Paradise Chevrolet In the total amount of $37,671 00, Including
applicable sales tax, as the most responsIble bIdder
Prepared By Pam Wortham, PurchaSing Agent
Brenda Reed, Buyer
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