SR-6-I (33)
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FEB 1 0 1998
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Council Meeting February 10, 1998 Santa MOnica, California
TO Mayor and City CouncIl
FROM City Staff
SUBJECT Recommendation to AuthOrize the City Manager to Expand the Scope of
ProfeSSional Services With Gruen Associates for the Design of the CouncIl
Chamber Renovation Project, and Increase the Contract Amount from
$52,000 to $128,000
Introduction
This report recommends that the City Council authonze the City Manager to negotiate and
execute a change order With Gruen Associates to Increase the contract amount for the
design of the Council Chamber Renovation Project from $52,000 to $128,000
DIScussion
On Apn115, 1997, City Council authonzed the City Manager to negotiate and execute a
contract With Gruen Associates to design the renovation of the City Hall Council Chamber
Dunng desIgn, It was determmed that m order to allow the Council Chamber to function
properly, the project should mclude reconfigunng the daiS, Incorporating technology
upgrades, and replacmg the pubhc seatmg
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Reconflgunng the dais will allow Council members and the public to view presentations
clearly The audio-visual sub-consultant will design "state of the art" systems including a
high-resolution multiple source video rear-projection screen, a contemporary sound
system, and an mtegrated voter display system The design will also Improve
accessibility to the dais area for all participants
On December 2. 1997, City CounCil directed staff to Incorporate these Improvements Into
the renovation project The consultant's additional services Include developing the
enhanced schematrc design, coordinating the work of sub-consultants, prepanng
construction bid documents and cost estrmates, and managing the construction phase
upon final approval of the design and award of bid
BudgetlFlnanclallmpact
FUNDS REQUIRED
Contract Change Order $76,000
Contingency (20%) $15,200
Total $91,200
Funds In the amount of $91,200 are available In City Hall Renovation Account Number
01-710-202-20097 -8900-99419
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Recommendation
Staff recommends that the City CouncIl
1 Authorize the City Manager to expand the contract with Gruen Associates from
$52,000 to $128,000, and
2 Authorize the City Engineer to Issue necessary change orders to complete
additional work In conformance With the Administrative Instructions for Change
Orders
Prepared by Craig PerkinS, Director of EnVironmental & Public Works Management
Anthony Antlch, P E , City Engineer
Katie Llchtlg, Semor Management Analyst
Kate Vernez, Senior Management Analyst
-3- Pnnted on rscycI8d paper
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