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PURCH PW BR F \FINANCE\PURCH\STFRPTS\SRBD1217 WPD JAM 13 IJ98
Council Meeting January 13, 1998 Santa Monica, Callforma
TO Mayor and City Council
FROM City Staff
SUBJECT Recommendation to Purchase Radio Equipment from Motorola, to Authorize
the City Manager to Negotiate and Execute a Contract with Motorola and
Notify Council of an Exception to ResolutIon #8966 (CCS)
Introduction
ThiS report recommends a sole source purchase of Police radiO eqUipment from Motorola
for the Police Department, In the total amount of $169,030 37, mcludmg applicable sales
tax, plus freight ThiS award also requires notification of an exception to Council policy
(Resolution #8966-CCS) regarding conductmg business with firms dOing business m or
with Burma
Backaround
ThiS radiO equipment purchase IS a part of the Police Department's annual replacement
order The equipment Will replace Inoperative and outdated Motorola radiO equipment
currently In use by the Police Department
Ordmance Number 1743 (CCS), Section 5, paragraph 224080 of the Santa MOnica
Mumclpal Code allows exception to competitive blddmg when Items or services are
purchased from a sole source manufacturer Motorola IS the manufacturer of vanous
communication devices used by the City's Fire, TransportatIon and Police Departments
Motorola also malntams and repairs thiS eqUipment, and has done so In a satIsfactory
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JAN 1 3 1998
manner To purchase commUnication devices from another manufacturer would adversely
Impact the total communication system of these departments and the prOVIsion of regular
mamtenance service for the devices
On November 28, 1995, Council adopted Resolution #8966 (CCS) "Establishing a Policy
for the City of Santa MOnica Prohlbltmg Contracts for Personal Services and Purchase of
Commodities from Companies Domg Busmess In or With Myanmar (Burma)" This poliCY
allows the City Manager to approve an exception when It IS In the Interest of public health,
safety or welfare and the service or commodity cannot be reasonably obtamed from any
other source The City Manager has approved this purchase as an exceptIon to
Resolution Number 8966 (CCS)
Staff has evaluated the quote and finds that It meets City speCifications
BudgetlFlnanclallmpact
Fiscal Year 1997-98 appropriation authonty for this purchase IS In the Administrative
Services Division, Police Department account number 01-300-304-00000-4401-00000 m
the amount of $11,131 37, Office of Operations DIvIsion, Police Department account
number 01-300-305-00000-8804-00000 m the amount of $20,29800, Office of Special
Enforcement, Pollee Department account number 01-300-306-00000-8804-00000 In the
amount of $21,413 00, and Office of Crlmmal Investigations, Police Department account
number 01-300-307-00000-8804-00000 In the amount of $116,188 00
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Recommendation
It IS recommended that the CIty Manager be authorized to negotIate and execute a
contract with Motorola to proVide Pollee radio equipment In the total amount of
$169,030 37, Including applicable sales tax, plus freight
Prepared By Pam Wortham, PurchaSing Agent
Brenda Reed. Buyer
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