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EPWM CP AA tJ s \sp 1320\deslgn\cc1320d 1 wpd JAN '3 1998
CouncIl Meeting January 13, 1998 Santa MOnica, California
TO Mayor and City Council
FROM City Staff
SUBJECT Recommendation to Authorize the City Manager to Negotiate and Execute
an Amendment to the Professional Services Contract With CH2M Hill for the
Design of a Dry Weather Runoff Reclamation FacIlity for the Pier and PICO-
Kenter Storm Drams In an Amount Not to Exceed $250,000
Introduction
This report recommends that the City Council authorIZe the City Manager to negotiate and
execute an amendment to the professional services contract with CH2M HIli for consultmg
services to design a dry weather runoff reclamation faCIlity for the Pier and Plco-Kenter
storm drams The negotiated fees for thIs amendment to the contract shall not exceed two
hundred fifty thousand dollars ($250,000)
Background
Since 1987, the City has conducted several feasibility studies about constructing a faCIlity
for the treatment of low flows from the Plco-Kenter and Santa MOnica Pier storm drams
Dry weather runoff caused by Jrngatlon, spIlls, and washmg down of paved areas carnes
WIth It sufflcrent run-off pollutIon (011 and grease, heavy metals, pathogens) to warrant the
InstallatIon of a temporary bypass from the Plco-Kenter and Santa MOnica PIer storm
drains to the sanItary sewer Imes In cooperation With the City of Los Angeles, a temporary
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bypass from the Plco-Kenter storm drain was Installed In 1992 The installation of a
temporary bypass system for the Pier storm drain was mstalled last year These temporary
dIverSIons reduce pollutIon entering the ocean
The pnmary function of the proposed faCIlity will be to treat and reuse the treated water
from the Plco-Kenter and Santa MOnica Pier storm drainS for Irngatlon As a state-of-the-
art faCIlity. It will proVide environmental, educatIOnal, and health benefits The treatment
faCility will dISinfect the storm dram water so that It may be reused for vanous applications
including Irrigation The proposed location for the faCIlity IS adjacent to the Moss Avenue
Sewage Pumping Station located at AppIan Way and Moss Avenue Just south of the Pier
Bndge The facility w!II mclude a VISItors' center and educatlonal exhIbIts to raIse
awareness of runoff pollutIOn and present options by which this pollution can be reduced
The high VISibility of the faCIlity underscores the Importance of Its aesthetiC charactenstlcs
Therefore. an artist IS Included on the deSign team
Through a request for qualifications and request for proposal process, a deSign team
including CH2M HIli (an englneenng firm) and Richard Turner (an artist) was selected to
deSIgn the faCIlity The total amount of the original deSIgn contract was $699,451
DIScussion
Based on a prellmmary report by another consulting firm, the new treatment plant was to
treat 300,000 gallons per day In runoff and reqUired a 9,500 foot long reclaimed water
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Ime More recent mformatlon gamed from sensor meters on the pumps at the Plco-Kenter
storm d ram temporary diversion has mdlcated that the flow through the storm drain IS
approximately 500,000 gallons per day Therefore, a larger plant capacity and a longer
dlstnbutlon plpelme are needed to handle the additional flows The reclaimed water users
IdentifIed In the ongmal deSign scope were Santa MOnica High School, Woodlawn
Cemetery, and Caltrans for vegetation along the Santa MOnica Freeway Due to the
additIonal flow, more users ean be served Addltlonallaeatlons wIthIn the CIty Include
landscapmg along the OlympiC Boulevard median, Memorial Park, the CIVIC Center, and
Palisades Park Staff recommends increasing the scope of the deSign contract for a larger
plant which could accommodate 500,000 gallons per day flow and a 15,000 foot reclaimed
water distribution line
A complete deSign IS necessary to adequately evaluate the entire cost of the project
DISCUSSions are underway With the City of Los Angeles to achieve cost sharing for the
faCIlity The City of Los Angeles generates 50% of the flow entering the Plco/Kenter
stormdraln Once the balance of project fundmg IS secured, construction of the faCIlity
may begin as early as the first part of 1999 With plant start-up anticipated to occur 12
months followmg the start of construction
BudgetlFmanclallmpact
FundIng reqUired for the additional scope of work IS estimated at $250,000 Funds in this
amount are available In account number 34-760-661-20098-8900-99395
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RECOMMENDATION
Staff recommends that the City Council
1 Authorize the City Manager to negotIate and execute an amendment to the
professIonal services contract with CH2M Hillin an amount not to exceed
$250.000 for the Increased design work for a dry weather runoff reclamatIon
fa CIlrty,
2 Authorize the City EngIneer to Issue any necessary change orders to complete
additional work In conformance with the AdmInistration Instructions on change
orders
Prepared by Craig Perkins, DIrector of EnVironmental & Public Works
Management
Anthony Antlch I PE, City EngIneer
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