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SR-CC/RA-1 fesos ~'2YD ccs./ 1201 cCS cN1Aj 4'50 gA S cc\RA-I 2/Z'llcrr eM KEL:vm finance\budget\mybudrev\my9798\budreprt\revexp 1 Council Meeting: February 24, 1998 Santa MOnica, Callforma TO Mayor and City Council Chairperson and Redevelopment Agency Members FROM. City Staff SUBJECT Recommendation to Conduct FY1997-98 Mid-Year Budget Review and Adopt Associated Budget Changes I ntrod uctlon ThIS report provides a mid-year review of the 1997-98 budget, recommends budget and personnel changes, and reports on progress of work objectives BackgrounQ The mid-year budget review IS an opportunity to assess the status of the adopted budget and make necessary course corrections. In addition to reViewing projected revenues and expenditures after six months of operations, staff evaluates progress on collaborative and departmental obJectives ReVISions to the adopted budget are recommended based on thiS analYSIS DI$CUSSIOfl Overview - A summary review of all funds IS at Exhibit A With the exception of the Earthquake Recovery Redevelopment Fund, there Will be no significant change In any projected fund balance as a result of the actions proposed In thIS report Within the Earthquake Recovery Redevelopment Fund, tax Increment revenues are projected to be greater than Originally antiCipated and Increases in that fund's revenue and expenditure budgets are recommended 1 CC\M-f 2-f'>>f feN 1 I\"./'tt. · ... ".,.-s;. ~.., " l tl ?\\' tJ~:~~ ',~. wlh"~fJect to the General Fund, the Mid-Year Review report proJects that $49 mIllion . of greater than antIcipated revenues will be avaIlable by the end of FY 1997-98 Added to the $1 3 mIllion FY 1996-97 expenditure savings prevIously set aSide by the Council for future allocation, potential one-time uses of thiS $62 mIllion will be presented to Council as part of the proposed FY 1998-99 CIty Budget The status of the Cemetery and Pier Funds contmue to be of concern While both funds have sufficient cash flow to function dUring FY 1997-98, they have operating budget deficits Staff are reviewIng all options, Including expenditure reductions and revenue Increases, to bring their budgets Into balance The results of these reviews will be presented to CounCil as part of the FY 1998-99 budget process All other funds are operating wlthm budget Details of prevIously approved budget actions and the mid-year analysis of City revenues are contained In Exhibit B. As IS the City'S practIce, an analYSIS WIll be prepared at the end of the fiscal year to Identify changes In any of the fund balances as well as any final expenditure savmgs or budget reVISIons that are necessary Operating Budget Review - Recommended budget transactions are outlined m Exhibits C and 0 Revenue adjustments Will more accurately reflect grant and other revenues the City Will receive dunng the fiscal year In addition to proposed techmcal adjustments. some significant expenditure budget changes are recommended , \:\ ,,~.. .~. n.i1 ' ...,J,,':; \, l -~~ 1) ,....,........ 'l~ ;. 1 .... r \. 2 · Staffing IS supplemented In the Planning and eommunlty Development Department to deal with increased development-related workload 10 the City Planning and BUilding and Safety DIVIsions The cost of 4 5 additional FTE hmlted-term pOSitions IS offset by greater than anticipated development-related revenues · Additional service Improvements by the SI9 Blue Bus Will be facIlitated by the conversion of 18 4 FTE temporary Motor Coach Operator pOSitions to permanent part~ time pOSitions This change Will provIde more stability In the Bus LInes' workforce Departmental Program Performance Review - Staff reviewed a/l FY1997-98 performance measures and objectives With the exception of the those listed at Exhibit E, collaborative and departmental work objectives and performance measures are on target Capital Improvement Projects (CIP) Review - A CIP Status report as of December 31, 1997 accompanies this staff report. It presents InformatIon on project Implementation, finanCial status, management responsibility and changes in the scope or cost of project work authOrized. All projects authOrized In the FY 1997-98 revised budget are listed, as well as those projects from pnoryears which were not completed by June 30, 1997 Personnel Actions - Included at Exhibit F IS a resolution revIsing salaries for various pOSitions These salary changes result from an analYSIS of Similar POSitions In comparable cIties and Internal equity factors The cost of these changes Will be absorbed In the eXIsting budget 3 Also at Exhibit F IS a listing of new pOSItions and reclassificatIons that have been reviewed and approved by the City Manager, Personnel Director and Personnel Board as well as reclassifications that have already been approved by Council and need to be Incorporated rnto the FY 1997-98 City budget at this tIme No appropriation IS reqUired to implement any of these changes Purchases Required to be Reported to Council Pursuant to Ordinance #1743 - City procurement procedures reqUIre competitive bidding, but also authOrize the City Manager to secure necessary resources on an expedIted basIs If an emergency anses, or If It IS In the Interest of public health and safety If the CIty Manager exercIses thiS authonty, It must be reported to the Council Appltcable purchases Since July 1, 1997 are listed at Exhibit G Recommendations It IS recommended that the CIty Council and Redevelopment Agency approve the resolutions at Exhibit H which recommend the revenue and expenditure budget changes noted In thiS report and the attached exhibits Staff also recommends that the City Council adopt the changes In Job classifications and approve the salary resolution contained In Exhibit F Prepared By. Susan McCarthy, ASSistant City Manager Mike Denms, DIrector of Finance Karen Bancroft, Director of Personnel Ralph Bursey, City Treasurer/Revenue Manager DaVid Carr, ASSistant City Treasurer John Karclc, Budget Manager Karen Femberg, Senior AdministratIVe Analyst Glgl Decavalles-Hughes, Senior Administrative Analyst Joan AkinS, Admmistratlve Services Officer Katie LichtlQ, SeOlor Management Analyst 4 EXHIBIT A - FY 1997-98 Revenue and Expenditure AnalysIs by Fund B - FY 1997-98 RevIsIons through 12/31/97 to Adopted Revenue and Expenditure Budget and FY 1997-98 Mid-Year Revenue AnalysIs C - Proposed Changes to FY 1997-98 Revenue Budget D - Summary of Proposed FY 1997-98 Appropnatlon Increases/(Reductlons) E - Exception Report on Work Objectives and Performance Measures F - Resolution Containing Recommended Salary Changes for Certain POSItIons, and a Listing of POSition ReclaSSifications and Previously Approved Reclassifications ReqUiring CounCIl Approval for Incorporation Into the Budget G - Llstmg of Procurements ReqUired to be Reported Pursuant to Ordinance #1743 H - Budget Resolutions 5 -c c :J LL >. .c !1! 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N m 0" N o CD ~ "': - N en o N . . ~ Q) a: a; iii III rJJ 6 . ~ EXHIBIT B crTY OF SANTA MONICA FY 1997-98 REVISIONS THROUGH 12/31/97 TO ADOPTED REVENUE BUDGET ReVISions to Adopted Adopted Revised Revenue Budget Revenue Budget (7/1/97 - Budget Fund 7/1/97 12/31/97) 12131197 --------------------------------------------- --------------------- --------------------- --------------------- General $ 137,455,745 $ 34,936 $ 137,490,681 CDBG 19.378,287 1,507,061 20.885,348 Miscellaneous Grants 13,313,300 (480,933) 12,832.367 Water 14,017,398 3,667,000 17,684,398 Wastewater 10,724,448 3,272,040 13,996,488 Transportation 22,113,234 313,210 22,426,444 Gas Tax 3,360,440 24,000 3,384,440 Computer Equipment Replacement 666,647 11,615 678,262 All Other Funds 59,271,743 0 59,271,743 --------------------- --------------------- --------------------- Total (Gross) $ 280,301,242 $ 8,348,929 $ 288,650,171 Less Transfers and Reimbursements (21,546,054) (11,263) (21,557,317) Total (Net) $ 258,755,188 $ 8,337,666 $ 267,092,854 ------------ ------------ ------------- ------------ ------------ ------------ **~**********************************************************~********.****.************************* Disaster Recovery Fund $ 20,921,458 $ 0 $ 20,921,458 ****************************************************************************.**********.%*****~****** CITY OF SANTA MONICA FY 1997-98 REVISIONS THROUGH 12/31/97 TO ADOPTED REVENUE BUDGET CouncIl Agenda SessIOn Item Date Number Description/Fund Amount --------...----- -~--------------------- --------------------------------------------------------------- --------------------~ 7/8/97 9-A Settlement agreement concerning MTBE $3,667,000 contamination ($ 5,050,000) and reduction of the MTBE surcharge (-$1.383,000) (Fund 25 - Water) 8/23/97 6-$ Mobile Source Air Pollution grant for 44.973 installatIOn of electncal vehicle charging stations (Fund 20 - MIscellaneous Grants) N/A N/A AdminIstrative adjustment to match Indirect (352) Cost Allocation revenues to expendItures (Fund 01 - General) 9/9/97 6-L New transit service to the Getty Center 313,210 (Fund 41 - Transportation) 9/9/97 6-T Catch BaSin MOnitoring grant from the State 25,000 Water Resources Control Board (Fund 20 - Miscellaneous Grants) 9/9/97 6-N California Department of Justice grant for 15,000 domestic violence prosecution programs (Fund 20 - Miscellaneous Grants) 9/23/97 CC/HAIPA 1 Mllken Family Foundation grant for a Parkmg 35,288 Structure # 1 mural (Fund 01 - General) 9/23/97 CC/HA/PA 1 M ERL program correction to match budgeted 1,507,061 revenues to reVised budgeted expenditures (Fund 19 - CDBG) 9/23/97 CC/HA/PA 1 MERL (Home PreSidentIal Contingency (913,689) program) correctIon to match budgeted revenues to reVised budgeted expenditures (Fund 20 - Miscellaneous Grants) CITY OF SANTA MONICA FY 1997-98 REVISIONS THROUGH 12/31/97 TO ADOPTED REVENUE BUDGET CouncIl Session Date Agenda Item Number Descnptlon/Fund Amount 9/23/97 CCiHA/PA 1 Correction by State of prior periods Gas Tax funding (Fund 43 - Gas Tax) 24,000 9(23/97 CC/HA/PA 1 Correction to match budgeted revenues to 5,011 revised budgeted expenditures (Fund 55 - Computer Equipment Replacement) 10/14/97 6-G General Fund transfer for purchase of an 6,604 Interactive vOice response system for the BUIlding and Safety DIVIsion. (Fund 55 - Computer Equipment Replacement) 10/28/97 9-A Reimbursements from City of Los Angeles for 3,272/040 Moss Avenue Pumping Station upgrades (Fund 31 - Wastewater) 11/25/97 6-H PrOpositIon A grant funds for Storm Runoff 63,750 Treatment System (Fund 20 - Miscellaneous Grants) 1/13/98 6-G Bureau of JustIce ASSIstance 1997 Local Law 284,033 Enforcement grant (Fund 20 - Miscellaneous Grants) * ----------~---------- RevIsions to Adopted Revenue Budget $8/348,929 * Note: Although Council Action on thIS Item occurred 1113/98, budget change was booked before processing close date for December 1997 I- W C) o ::> CO w 0:: ::> I- o Z W 0- X W o LU I- a. o o <C <(0 Ul- _ I"- ZO'l 0;::: ~f:2 <(N I-I Z(!) <(::::> U)o ll.o:: OI >-1- !:::(I) Ow C) Z <C I o Z o i= :S e::: 0- o 0:: a. 0. <C co O'l , I"- O'l Ol -0.....1"- QlQ)O'l rn C);::: ;;:-0(") w::3-- o::CO~ l"- t:: ~ OrnT""" -gwf:2 ;:: Cl N c..t::T""" o ltl I "'J::I"- ~O ~ <C :!:: r- -0 c: W ltl..ll:: 2 ~ a..E ltlt:: o l'\) 'IDW Z -o.....r- WWm c.. 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EXHIBIT C PROPOSED CHANGES TO FY 1997.98 REVENUE BUDGET Increase/ Fund Account Name (Decrease) Comments Low/Moderate 17 Fd LiM Income Housing $300,000 To reflect revised estimated tax Income Housing Increment revenues from the Earth- quake Recovery Redevelopment Project Area Earthquake Property Tax Increment 1,460,000 To reflect revised estimated tax Recovery Increment revenues from the Earth- Redevelopment quake Recovery Redevelopment Project Area Miscellaneous ABC Grant 9,200 Increase In grant funding from the Grants Alcohol and Beverage Control Board for Identlfymg and mOnitOring alcohol sales establishments Total Change (Gross) $1,769,200 Less Reimbursements & Transfers o Total Change (Net) $1,769,200 ---------- ---------- EXHIBIT 0 SUMMARY OF PROPOSED FY 1997-98 APPROPRIA liON INCREASES/(REDUClIONS) I APPROPRIATION ADJUSTMENTS F'-ind General Miscellaneous Grants General DeoartmentlDivision Pollee/Office of Special Enforcement, No n- Departmental/ Interfund Transfers Non-Departmentall Interfund Transfers Police/Office of Administrative Services, Office of Operations F .,FINANCE\BUDGETlMYBUDREVlMY9798IBUDREPRT'lMY96DPGl wPD Budget Adiustment Reason $ $ 9,200 Add 0 1 FTE of OvertIme funding financed by additional State ABC (9,200) Grant funds for activities associated with the alcohol beverage control program, and to reflect 9,200 reimbursement of the General Fund and receipt of these funds by the MIscellaneous Grants Fund o Add 1 0 FTE permanent lieutenant position for the Audit and Inspection Sectlon of the Office of Administrative Services, offset by the deletron of 1 0 FTE permanent Police Officer position In the Office of Operations $ $ EXHIBIT D SUMMARY OF PROPOSED FY 1997 -98 APPROPRIATION INCREASES/(REDUCTIONS) Fund General DeDartmentlDivision Planning & Comm Dev! City Planning, BUIlding and Safety Non-Departmental! All Other F IFINANCE\BUOGET<MY8UDREvlMY979818UDREPRnMY9llDPG2 \WD Budget Adiustment $ 139,497 $ 32,293 $ 33,087 Reason Funds for addItional salaries and benefits to add 3 0 FTE permanent (3-year limited-term) Associate Planner positions, 05 FTE permanent Staff Assistant III position, and 0 1 FTE of Overtime funding to the City Planning DIvIsion (+$113,492), and an additIonal 1 0 FTE permanent (3-year limited-term) Plan Check Engineer position In the BUilding and Safety DIvIsion (+$25,344) Additional funds must also be appropriated to pay for applicable fnnge benefits for these new posItions In FY 1997 w 98 (+$33,087) In addition, the Supplies and Expenses account group IS Increased In City Planmng (+$9,700) and BUIlding and Safety (+$1,514) to pay support costs associated With these additional pOSitions Capital Outlay funding IS also requested for City Planmng DIVISion (+$16,305) and BUIlding and Safety DIVision (+$5,435) to pay for computers and office furnishings associated With these addItional pOSitions. EXHIBIT 0 SUMMARY OF PROPOSED FY 1997-98 APPROPRIATION INCREASES/(REDUCTIONS) Budget Fund DeDartmentlDivision Adjustment Rea$on General Plannmg and Comm Oevell $ 190,000 Increase contract CCS #6715 with BUilding and Safety Wllldan Associates for additional outside plan check services This Increase IS fully offset by additional development-related revenues General Capital Improvements/ $ 560,000 Funds budgeted for an interior space General Government analysIs of City Hall ($200,000) are transferred from the Operating to the Capital Improvement Budget to more Non-Departmental! $ (200,000) appropriately reflect nature of work All Other being done, and funds are added to complete the Human Resources/ Payroll System ($360,000) Redevelopment Non-Departmental/ $ 560,000 To pay mandatory 20% pass- Interfund Transfers throughs to other local agencies from Earthquake Recovery Project property tax Increment revenues County changed its policy and WIll not make payments on behalf of the City Low/Moderate Capltallmprovementsl $ 560,000 To reflect additional funds received Income HOUSing Community and Economic from the Earthquake Recovery Development Redevelopment ProJect Area for low/moderate Income hOUSing Transportation Tra nsportatlonfTranslt $ 40,000 To reappropriate funds budgeted In Administration FY 1996-97 for a copIer which was received and paid for In FY 1997-98 T ransportatlonfTrans It $ 22,919 To reappropriate funds budgeted in Services FY 1996-97 for a service van which was received and paid for In FY 1997 -98 EXHIBIT 0 SUMMARY OF PROPOSED FY 1997 -98 APPROPRIATION INCREASESf(REDUCTIONS) Fund DeoartmentlDivision Tra nspa rtatlonfT ra nSlt Services Budget Adiustment R~ason $ o Delete 18 4 FTE as-needed Motor Coach Operator positions and add 184 FTE permanent part-time Motor Coach Operator positions to Improve staffing availability F 'FINANCElBUDGEllMYBUDREVlMY9798\BUDREPRT'.MY9BOPG3 \oWO EXHIBIT 0 SUMMARY OF PROPOSED FY 1997-98 APPROPRIA liON INCREASES/(REDUClIONS) Budget Fund Deoartment/Division Adiustment Reason The followmg appropriation changes result from MOU requirements All appropriatIOns are financed from each fund's available fund balance These changes are Included In the ReVised Budget figures shown In this report and are presented here for CouncIl's review and approval Beach Comm & Cultural Services/ $ 1 ,435 Beach EPWM/Beach Maintenance $ 21,039 Water EPWMlWater $ 96,535 Solid Waste EPWM/Solld Waste Mgmt $ 116,029 Management EPWM/Street Sweeping $ 33,211 EPWM/Recychng $ 7,699 Pier Police/Harbor Unit $ 14,234 Resource Management! $ 30,514 EDD/Pier Wastewater EPWMlWastewater $ 27,318 EPWM/Envlronmental $ 22,286 Programs Auditorium Comm & Cultural $ 47,519 Services/Event FacIlities AIrport Resource Management! $ 2,946 AIrport Cemetery EPWM/Cemetery $ 14,213 Transportation T ransportatlonfT ra nSlt $ 30,582 Administration T ransportatlonfTrans It $ 71 ,286 Maintenance Tra nsportatlonfT ranslt $ 25,800 Services Trans po rtatlonfTra nSlt $ 20,140 Development EXHIBIT 0 SUMMARY OF PROPOSED FY 1997 -98 APPROPRIATION INCREASES/(REDUCTIONS) Budget Fund DeoartmentlDivision Adiustment Reason Cable City Manager/Cable TV $ 8,962 Communications Vehicle EPWM/Fleet Management $ 39,167 Management Workers' City Manager/Risk $ 12,906 Compensation Management F \FINANCEIBUOOEnMYBUDREVlMY9798\BUDREPRTIMY9BPG45 \/'<PD EXHIBIT E ;>. ;>. 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ZOco 1Il__ ~ ~ .a ro t.>e ~Q ~~ ~i :::E5 >-E -::"0 u<( L.."O CD W ~O o ::J 0."0 "O~ e Q) l'll > Q)l'll ......c ..:!1Il ~& GiS 2:Sz. ll.l....= (/)Ql..c '05:ca WO-= iii 0. ~ o.>-ca g~E e c.. ell mE'iil eo>- :;:)Of/l ~ Q o m ~ o I""- CO <f!. ID 0) L...... ~..!!! :::l ::J Q.C'l E w o ~CIl o .... -5::J o L.. 0 2:'-5J::: =",CIl ..cECIl .mQl~ m 1il in > >-::J <Cf/l.o '" E ll.l - '" - >. QiCl.l Ole mo e~ mmg :;EEiij 2:'.E > GEeS EXHIBIT F RESOLUTION NO 9240 (City Council Serres) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA MONICA ESTABLISHING NEW CLASSIFICATIONS AND ADOPTING SALARY RATES FOR ADMINISTRATIVE ANALYST - SOUD WASTE, ADMINISTRATIVE STAFF ASSISTANT - FLEET MAINTENANCE, AIRPORT MAINTENANCE WORKER, CABLE TELEVISION PROGRAMMING SPECIALIST, EVENT COORDINATOR, INTERNAL AUDITOR, AND MAINTENANCE WORKER II - ASPHALT THE CITY COUNCIL OF THE CITY OF SANTA MONICA DOES RESOLVE AS FOLLOWS SECTION 1. The follOWing hourly salary levels are hereby established, effective July 1, 1 997, for the indIcated permanent classifIcations ADMINISTRATIVE ANALYST - SOLID WASTE $4,1 94/Month E-Step ($4,488/Month with PERS) ADMINISTRATIVE STAFF ASSISTANT- FLEET MAINTENANCE $3,582/Month E-Step ($3,833/Month with PERS) AIRPORT MAINTENANCE WORKER $2,861/Month E-Step ($3,061/Month with PERS) CABLE TELEVISION PROGRAMMING SPECIALIST $3,582/Month E-Step ($3,833/Month with PERS) EVENT COORDINATOR $3,929/Month E-Step ($4,204/Month with PERS) INTERNAL AUDITOR $5,087/Month E-Step ($5,443/Month with PERS) MAINTENANCE WORKER II - ASPHALT $2,861/Month E-Step ($3,061/Month with PERS) SECTION 2 The City Clerk shall certify to the adoption of this Resolution, and thenceforth and thereafter the same shall be In full force and effect APPROVED AS TO FORM: : ./ , h :/{ h { / fi../,ur~~.Pl ~ be Marsha Jones Moutne City Attorney Adopted and approved thIs 24th of February, 1998 ;tfl.F/-:>(f//~ Robert T Holbrook, Mayor I. Mana M Stewart, CIty Clerk of the City of Santa MonIca, do hereby certify that the foregOing Resolution 9240 (CCS) was duly adopted at a meeting of the City Council on the 24th of February, 1998 by the followmg vote' Ayes Councllmembers Ebner, Felnstem, Genser, Greenberg, Holbrook, O'Connor Noes Councllmembers None Abstam Councllmembers. RosensteIn Absent Councllmembers None ATTEST \~~ .~._.~ \ Mana M Stewart, City Clerk ~ EXHIBIT H FIN CMD sd f \finance\budget\mybudrev/my9798\budreprt\mldreso Council Meeting February 24, 1998 Santa MOnica. California RESOLUTION NO. 9241 (City Council Series) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA MONICA AMENDING THE BUDGET FOR THE FISCAL YEAR 1997-98 WHEREAS, the City Council adopted the annual budget for fiscal year 1997-98 on June 24,1997,and WHEREAS, the City Manager conducted a mid-year review dunng January and February 1998, and WH EREAS, City Charter SectIon 1506 authorizes the City CounCil to amend the budget by motion adopted by the affirmative votes of at least five CounCil members, NOW, THEREFORE, THE CITY COUNCil OF THE CITY OF SANTA MONICA DOES RESOLVE AS FOllOWS SECTION 1 The budget for fiscal year 1997-98 IS hereby amended by the revenue adjustments detailed In Exhibit A SECTION 2 The budget for fiscal year 1997-98 IS hereby amended by the appropnatlon and position changes detailed In Exhibit B SECTION 3_ The City Clerk shall certify to the adoptron of this resolution and thenceforth and thereafter the same shall be In full force and effect APPROVED AS TO FORM o Marsha Jone City Attorney ~~ Exhibit A , PROPOSED CHANGES TO FY 1997-98 REVENUE BUDGET Increase/ Fund Account Name (Decrease) Comments Low/Moderate 17 Fd l!M Income Housing $300,000 To reflect revised estimated tax Income Housing Increment revenues from the Earth- quake Recovery Redevelopment Project Area Earthquake Property Tax Increment 1,460,000 To reflect revised estImated tax Recovery Increment revenues from the Earth- Redevelopment quake Recovery Redevelopment Project Area Miscellaneous ABC Grant 9.200 Increase In grant fundmg from the Grants Alcohol and Beverage Control Board for Identlfymg and monltonng alcohol sales establishments Total Change (Gross) $1,769,200 Less Reimbursements & Transfers o Total Change (Net) $1.769.200 ---------- ---------- . Exhibit B SUMMARY OF PROPOSED FY 1997 -98 APPROPRIATION INCREASES/(REDUCTIONS) I APPROPRIATION ADJUSTMENTS Fund General MIscellaneous Grants General DeDartmentJDivision Polrce/Office of SpecIal Enforcement, Non-Departmental/ Interfund Transfers Non-Departmental/ Interfund Transfers Police/Office of Administrative Services, Office of Operations F \F INANCE'.8UOGEnMYBUDREVlMY9798\BUOREPRnMY980PG1 WPD Budget Adiustment Reason $ $ 9,200 Add 0 1 FTE of Overtime funding financed by addItional State ABC (9,200) Grant funds for actIVIties associated With the alcohol beverage control program, and to reflect 9,200 reimbursement of the General Fund and receipt of these funds by the MIscellaneous Grants Fund o Add 1 0 FTE permanent Lieutenant pOSItIon for the Audit and Inspection Section of the Office of Administrative Services, offset by the deletion of 1 0 FTE permanent Police Officer pOSition In the Office of Operations $ $ Exhibit B SUMMARY OF PROPOSED FY 1997 -98 APPROPRIATION INCREASES/(REDUCTIONS) . Fund General Department/Division Planmng & Comm Dev / City Plannmg, BUlldmg and Safety Non-Departmental! All Other F 'FINANCEIBUDGEl1MYBUDREWoIY979B\BUDREPRTVl.IY9BDPG2 WPD Budget Adlustment $ 139,497 $ 32,293 $ 33,087 Reason Funds for additIonal salanes and benefits to add 3 0 FTE permanent (3-year limited-term) Associate Planner positions, 0 5 FTE permanent Staff Assistant III position, and 0 1 FTE of Overtime funding to the City Planning DIvIsion (+$113,492), and an additional 1 0 FTE permanent (3-year limited-term) Plan eheck Engineer posItion In the BUilding and Safety DIvIsion (+$25,344) AddItional funds must also be appropnated to pay for applicable fnnge benefits for these new positions In FY 1997- 98 (+$33,087) In addition, the Supplies and Expenses account group IS Increased In City Planning (+$9,700) and BuildIng and Safety (+$1,514) to pay support costs associated with these additional posItions Capital Outlay fundIng IS also requested for City Planmng DIVISion (+$16,305) and BUilding and Safety DIVISion (+$5,435) to pay for computers and office furnlshmgs associated with these additional positions Exhibit B SUMMARY OF PROPOSED FY 1997-98 APPROPRIATION INCREASES/(REDUCTIONS) Budget Fund DeDartm e ntlDivisio n Adiustment Reason General Plannlng and Comm Devel / $ 190,000 Increase contract CCS #6715 with BUlldmg and Safety Wllldan Associates for additional outside plan check services ThiS Increase IS fully offset by additional development-related revenues General Capital Improvements/ $ 560,000 Funds budgeted for an Interior space General Government analysIs of City Hall ($200,000) are transferred from the Operating to the Capital Improvement Budget to more Non-Departmental/ $ (200,000) appropriately reflect nature of work All Other being done, and funds are added to complete the Human Resources/ Payroll System ($360,000) Redevelopment Non-Departmental/ $ 560,000 To pay mandatory 20% pass- I nterfund Transfers throughs to other local agencies from Earthquake Recovery Project property tax Increment revenues County changed ItS policy and will not make payments on behalf of the CIty Low/Moderate Capital Improvements/ $ 560,000 To reflect additional funds received Income Housing Communrty and Economic from the Earthquake Recovery Development Redevelopment Project Area for low/moderate Income housmg Transportation T ransportatlonfT ranslt $ 40,000 To reappropriate funds budgeted In Administration FY 1996-97 for a copier which was received and paid for In FY 1997-98 TransportatlonfT ran Sit $ 22,919 To reappropnate funds budgeted In Services FY 1996-97 for a service van which was received and paid for In FY 1997-98. Exhibit B SUMMARY OF PROPOSED FY 1997 -98 APPROPRIATION INCREASESl(REDUCTIONS) Fund DeoartmentlDivision T ransportatlonlTrans It Services Budget Adiustment Reason $ o Delete 18 4 FTE as-needed Motor Coach Operator positions and add 18 4 FTE permanent part-tIme Motor Coach Operator positions to Improve staffing availability F IFINANCE\8U DGEnMYBUDRE\llMY9798IElLJDREPRTlMY9SDPG3 WPD Exhibit B \ SUMMARY OF PROPOSED FY 1997-98 APPROPRJA TJON INCREASES/(REDUCTJONS) Budget Fund DeDartmentlDivision Adjustment Reason The following approprratlon changes result from MOU reqUirements All appropnatlons are financed from each fund's available fund balance These changes are Included In the Revised Budget figures shown In this report and are presented here for CouncIl's review and approval Beach Comm & Cultural Servlcesl $ 1A35 Beach EPWM1Beach Mamtenance $ 21,039 Water EPWMlVVater $ 96,535 SolId Waste EPWM/Solrd Waste Mgmt. $ 116,029 Management EPWM/Street Sweeping $ 33,211 EPWM/Recychng $ 7,699 PIer Pol1ce/Harbor UnIt $ 14,234 Resource Management! $ 30,514 EDD/Pler Wastewater EPWMM/astewater $ 27,318 EPWM/Envlronmental $ 22,286 Programs AudItorium Comm & Cultural $ 47,519 ServIces/Event Facilities Airport Resource Management! $ 2,946 Airport Cemetery EPWM/Cemetery $ 14,213 Transportation T ransportatlonrrranslt $ 30,582 AdminIstration TransportatlonlTranslt $ 71,286 Maintenance TransportatlonfTranslt $ 25,800 ServIces TransportatlonlT ran Sit $ 20,140 Development Exhibit B SUMMARY OF PROPOSED FY 1997~98 APPROPRIATION INCREASES/(REDUCTIONS) 1 Budget Fund DeDartmentlDivision Adjustment Reason Cable CIty Manager/Cable TV $ 8,962 Communrcatlons Vehicle EPWM/Fleet Management $ 39,167 Management Workers' City Manager/Risk $ 12,906 Compensation Management F IF INANCElBUOGET\MYBUDREVlMY979818UOREPRl\MY98PG45 WPO Exhibit B ~ POSITION CHANGES Deoartment Division Dl1l1ete Add EnvIronmental and Fleet 1 0 FTE permanent 1 0 FTE permanent PublJc Works Management Administrative Staff Administrative Staff Management Assistant Assistant ~ Fleet Maintenance Environmental and Solid Waste 1 0 FTE permanent 1 0 FTE permanent Public Works Management AdmInistrative Analyst AdministratIve Analyst - Management Solid Waste EnvIronmental and Street 5 0 FTE permanent 5.0 FTE permanent PublIC Works Maintenance Maintenance Worker II Maintenance Worker II - Management Asphalt Fmance Accountmg 1 0 FTE permanent 1.0 FTE permanent Senior Accountant Internal Auditor Plannmg and BUlldmg and 1 0 FTE permanent 1.0 FTE permanent Community Safety BUilding and Safety SupervIsing Inspector Development SupervIsing Inspector Resource Airport 3 0 FTE permanent 3.0 FTE permanent Management Airport Attendant Airport Marntenance Worker F. FII\IANCFiBlJDGEl'MYBUDRE\,I.,M....:9798.,e,UDREPRT-.POSCHGS WPD Adopted and approved this 24th of February, 1998 4~- MA;;< Robert T Holb{ook, Mayor - \, Mana M Stewart, City Clerk of the City of Santa MOnica, do hereby certify that the foregoing Resolution 9241 (CCS) was duly adopted at a meeting of the City CounCil on the 24th of February, 1998 by the following vote Ayes Councllmembers Ebner, Feinstein, Genser, Greenberg, Holbrook, O'Connor Noes Councllmembers None Abstain Councllmembers RosensteIn Absent Councllmembers. None ATTEST '- ~_._.-~ . ~_D_.___,j Mana M Stewart, City Clerk ! FIN CMD sd f \finance\budget\mybudrev\my9798\budreprt\mldrreso Parking Authority Meeting Febraury 24, 1998 Santa MOnica, California RESOLUTION NO. ~ (Redevelopment Agency Series) A RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF SANTA MONICA AMENDING THE BUDGET FOR THE FISCAL YEAR 1997-98 WHEREAS, the Redevelopment Agency adopted the annual bUdget for fiscal year 1997- 98 on June 24, 1997, and WHEREAS, the Executive Director conducted a mid-year review dunng January and February 1998, and WHEREAS, the Redevelopment Agency may amend Its budget by motion, NOW, THEREFORE, THE REDEVELOPMENT AGENCY OF THE CITY OF SANTA MONICA DOES RESOLVE AS FOLLOWS SECTION 1 The budget for the fiscal year 1997-98 IS hereby amended by the revenue adJustments detailed In Exhibit A SECTION 2 The budget for the fiscal year 1997-98 IS hereby amended by the expenditure budget changes detailed In Exhibit B SECTION 3 The Agency Secretary shall certify to the adoption of this resolution and thenceforth and thereafter the same shall be In full force and effect APPROVED AS TO FORM Marsha Jon s Moutne City Attorney t E~blt:Ht A : PROPOSED CHANGES TO FY 1997-98 REVENUE BUDGET Fund Account Name Low/Moderate 17 Fd LiM Income Housing Income Housing Earthquake Property Tax Increment Recovery Redevelopment Miscellaneous ABC Grant Grants Total Change (Gross) Less Reimbursements & Transfers Total Change (Net) Increase! (Decrease) $300,000 1,460,000 9,200 $1,769.200 51,769.200 ---------- -_......------- Comments To reflect revIsed estimated tax Increment revenues from the Earth- quake Recovery Redevelopment Project Area To reflect revIsed estimated tax Increment revenues from the Earth- quake Recovery Redevelopment Project Area Increase In grant fundmg from the Alcohol and Beverage Control Board for IdentifYing and monltonng alcohol sales establishments o Exhibit B SUMMARY OF PROPOSED FY 1997-98 APPROPRIATION INCREASESJ(REDUCTIONS) I APPROPRIATION ADJUSTMENTS Fund General Miscellaneous Grants General DecartmentlDivision Police/Office of Special Enforcement, Non-Departmental! Interfund Transfers Non-Departmentall Interfund Transfers Police/Office of Administrative ServIces, Office of Operations F IFINANCE1BtJDGEnMYBtJOREV'.MY"S796\BLJDREPRTlMY980PG1 WPD Budget Adjustment Reason $ $ 9,200 Add 0 1 FTE of Overtime funding financed by addItional State ABC (9,200) Grant funds for activities associated with the alcohol beverage control program, and to reflect 9.200 reimbursement of the General Fund and receipt of these funds by the Miscellaneous Grants Fund o Add 1 0 FTE permanent Lieutenant position for the AudIt and Inspection Section of the Office of Admlnlstratlve Services, offset by the deletion of 1 0 FTE permanent Police Officer positIon In the Office of Operations $ $ Exhibit B SUMMARY OF PROPOSED FY 1997 -98 APPROPRIATION INCREASES/(REDUCTIONS) tr Fund General DeDartmentJDivision Planning & Comm. DevJ CIty Plannmg, $ BUIlding and Safety $ Non-Departmental! $ All Other F '.FINANCE\BUDGET\MYBUDREV\MY~798\BUDREPRT\MY9BDPG2 WPD Budget Adjustment 139,497 32,293 33,087 Reason Funds for additional salaries and benefits to add 3 0 FTE permanent (3-year limIted-term) Associate Planner positions, 0 5 FTE permanent Staff Assistant III position, and 0 1 FTE of OvertIme funding to the City Planning DIVIsIon (+$113,492), and an additional 1 0 FTE permanent (3-year limited-term) Plan Check Engineer positIon In the BUIlding and Safety DIVIsion (+$25,344) Additional funds must also be appropriated to pay for applicable fnnge benefits for these new posItIons In FY 1997- 98 (+$33,087) In addItion, the Supplies and Expenses account group IS Increased In City Planning (+$9,700) and BUIldIng and Safety (+$1 ,S14) to pay support costs assocIated with these additional posItions Capital Outlay funding IS also requested for CIty Planning DIVIsion (+$16,305) and BUilding and Safety Division (+$5,435) to pay for computers and office furnishings assocIated with these additIonal positions Exhibit B SUMMARY OF PROPOSED FY 1997 -98 APPROPRIATION INCREASES/(REDUCTIONS) Budget Fund DeDartmentlDivislon Adjustment Reason General Planning and Comm Devel! $ 190,000 Increase contract CCS #6715 with BUilding and Safety Wllldan Associates for additional outside plan check services This Increase IS fully offset by additional development-related revenues General Capital Improvements/ $ 560,000 Funds budgeted for an Intenor space General Government analysIs of City Hall ($200,000) are transferred from the OperatIng to the Capital Improvement Budget to more Non-Departmental! $ (200,000) appropnately reflect nature of work All Other being done, and funds are added to complete the Human Resources! Payroll System ($360,000) Redevelopment Non-Departmental! $ 560,000 To pay mandatory 20% pass- Interfund Transfers throughs to other local agencies from Earthquake Recovery Project property tax Increment revenues County changed ItS policy and Will not make payments on behalf of the City Low!Moderate Capital Improvements! $ 560,000 To reflect addItIonal funds received Income Housing Community and Economic from the Earthquake Recovery Development Redevelopment Project Area for low/moderate Income housing TransportatIon T ra nsportatlonlT ra nSlt $ 40,000 To reappropriate funds budgeted In Administration FY 1996-97 for a copier which was received and paid for In FY 1997-98 T ranspo rtatlO n!Translt $ 22,919 To reappropnate funds budgeted In Services FY 1996-97 for a service van which was received and paid for In FY 1997 -98 . . Exhibit B SUMMARY OF PROPOSED FY 1997 -98 APPROPRIATION INCREASES/(REDUCTIONS) Fund DeDartmentlDivision T ransportatl onfT ranslt Services Budget Adi ustment Reason $ o Delete 184 FTE as-needed Motor Coach Operator positions and add 18 4 FTE permanent part-tIme Motor Coach Operator positions to Improve staffing availability F 'FINANCEIBUDGE-nMYBUDREVlMY97911\BUDREPRnMY98DPG3 WPO Exhibit B SUMMARY OF PROPOSED FY 1997 -98 APPROPRIATION INCREASES/(REDUCTIONS) Budget Fund DeDartmentlDivlsion Adlustment Reason The followmg appropriation changes result from MOU requirements All appropnatlons are financed from each fund's available fund balance These changes are mcluded m the Revised Budget figures shown In this report and are presented here for Council's review and approval Beach Comm & Cultural Servlces/ $ 1 ,435 Beach EPWM/Beach MaIntenance $ 21,039 Water EPWMl\Nater $ 96,535 Solid Waste EPWM/Solld Waste Mgmt $ 116,029 Management EPWM/Street Sweeping $ 33,211 EPWM/Recychng $ 7,699 Pier Police/Harbor Unit $ 14,234 Resource ManagemenU $ 30,514 EDD/Pler Wastewater EPWMlWastewater $ 27,318 EPWM/Envlronmental $ 22,286 Programs Auditorium Comm & Cultural $ 47,519 Services/Event FacIlities Airport Resource Management! $ 2,946 Airport Cemetery EPWM/Cemetery $ 14,213 Transportation T ransportatlonlT ra nSlt $ 30,582 Administration TransportatlOnfT ranslt $ 71,286 Maintenance T ransportatlonfTra nSlt $ 25,800 ServIces Tra nsportatJonfT ra ns It $ 20,140 Development Exhibit B SUMMARY OF PROPOSED FY 1997 -98 APPROPRIATION INCREASES/(REDUCTIONS) ; Budget Fund DeDartmentlDivision Adjustment Reason Cable City Manager/Cable TV $ 8,962 Communications Vehicle EPWM/Fleet Management $ 39,167 Management Workers' CIty Manager/RIsk S 12,906 Compensation Management F iFlNANCE1.BUDGITMYBUDREV\MY9798IBUDREPRnMYSl:iPG45 WPD ... Adopted and approved this 24th of February, 1998 ~?7-:~~ Robert T Holbrook, ChaIr I, Mana M Stewart. City Clerk of the City of Santa MOnica, do hereby certify that the foregoIng ResolutIon 454 (RAS) was duly adopted at a meeting of the Redevelopment Agency held on the 24th of February, 1998 by the following vote Ayes Councilmembers Ebner, FeInstein, Genser, Greenberg, Holbrook, O'Connor Noes Councllmembers None Abstam Councllmembers Rosenstein Absent Councllmembers None ATTEST '- ~_._.~. Lli-;. _"\~ l - Marra M Stewart, Secretary