SR-605-000 (26)
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CouncIl ~eeting: December 13, 1983
Santa MonIca, California
TO:
Mayor and City Council
b-M
DEe 1 3 1983
FROM:
CIty Staff
~
and :/twI./DJIff
for
SUBJECT:
Approval of ClaSSIfIcatIon SpeCIficatIons
AdoptIon of Resolution Establishlng Salary
ASSIstant Director - Arts CommIssIon.
IntroductIon
This report requests approval of 15 new and 5 revIsed/retitled
claSSIfIcation specificatIons. A salary resolution establishing
a salary rate for Assistant DIrector-Arts CommiSSion IS also
attached.
Background - New ClaSSificatIons
Assistant Director - Arts Commission 15 a temporary positIon,
funded at a 50% level by the CIty CouncIl for fiscal year
1983-1984, WIth any addItIonal fJnding support to be prOVided
through
the
Arts
CommiSSIon.
Based on Internal salary
comparison
data an E-Step salary rate of $1736/month is
recommended.
The
remainIng
14 new claSSifIcation specifIcatIons cover
pOSItions In Rent Control. They were inItIally developed by
Ralph Anderson and Associates, who conducted a claSSIfication
study of all eXIsting Rent Control POSItIons. The Ralph ~~
Anderson recommendatlons submitted in July of 1983, were 1-/0-1;
extensively revlewed by Rent Control management and their staff
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union. The Personnel DeparLment recommended several changes to
conform the speclflcations to City practlce and standards.
FollowIng their approval by the Rent Control Board, the
recommended specIfIcations were reviewed and approved over the
last three months by the Personnel Board. The 14 specificatIons
recommended for Council approval are as follows:
l. Administrator - Rent Control
2. AdmInistratIve HearIng InvestIgator
3. Data processIng Coordinator
4. HearIng Examiner
5. Hearing InvestIgator
6. Hearings Department Manager
7. InformatIon CoordInator
s. Legal Department Manager
9. Legal Secretary I
10. Legal Secretary II
11. Legal staff Assistant
12. properties Department Manager
13. ReceptionIst (BIlingual)
14. Staff Attorney
Backg~o_~~d - Revised/Retitled Classifications
Crime PreventIon CoordInator has been revIsed to reflect the
fact that one position in the classification is now supervised
by the CommunIty and NeIghborhood Services Manager.
E.D.P. Programmer has been revised to emphasize, as "Desirable
Training and ExperIenceJl requIrements, prlor experIence wIth the
hardware and programming format actually used by the City.
Parking Structure Attendant has been revised to reflect the fact
that personnel In thIS classifIcatIon now work under the
superVIsIon of a po11ce Sergeant, rather than the Parking
Supervisor, as was prevIously the case.
utilitIes Manager is a retItlIng of the current claSSIfIcation
of EnterprIses Manager. The recommended tItle is more commonly
recognized in the industry.
Water Production and Treatment Plant operator Trainee has been
reVIsed to requIre, under "MinImum Standards", state
cerIfIcatlon as a Grade 2 Water Treatment Operator Within one
year of hIre, rather than two, as was previously the case. ThiS
change is requlreo for the City to be in total compliance with
State certIfIcation regulatIons.
Budget/Financlal Impact
NO additional funds are required to Implement any of the
recommended new or revlsed classlflcatlons.
Recommendations
It is recommended that the Council approve the aforementioned
classificatlnn speciflcatIons and adopt ~he attached Resolution
estabIshIng a salary rate for Assistant DIrector-Arts
CommISSIon.
Prepared By: Susan E. McCarthy
~
RESOLUTION NO. 6795 (ees)
(City CouncIl SerIes)
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF SANTA MONICA
ADOPTI~G A SALARY FOR THE POSITION
OF ASSISTANT DIRECTOR-ARTS COMMISSION
THE CITY COUNCIL OF THE CITY OF S&~TA MONICA DOES RESOLVE
AS FOLLOWS:
SECTION 1: The following monthly salary levels are hereby
establishe~ for the indicated permanent classificatIon:
Assista~~Director-
Arts Commission
~1736/month E-step
(S1857/month with PERS}
SECTION 2: The City Clerk shall certify to the adoptlon
of this Resolu~ion, and thenceforth and thereafter the same
shall be in full force and effect.
APPROVED AS TO FORM:
~\-'T
ROBERT ~. MYERS
City Attorney
ADOPTED AND APPROVED THIS
lOth
DAY
OF
qanuary
J 1 984' .
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MAYOR
I HEREBY CERTIFY THAT THE FOREGOING RESOLUTION
NO. 6795 (CCS) WAS DULY ADOPTED BY THE CITY COUNCIL OF THE
" .
CITY OF SANTA MONICA ftT A MEETING THEREOF HELD ON
Janaury 10
t 1984 BY THE FOLLOWING COUNCIL VOTE:
AYES:
COUNCILMEMBERS: Conn, Epste~n, Jennings, Press,
Reed, Zane and riayor Ed~vards
NOES:
COUNCILMEMBERS: None
ABSENT:
COUNCILMEMBERS: None
ABSTAIN:
COUNCILMEMBERS: None
ATTEST:
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CITY CLERK
:
ASSISTANT DIRECTOR-ARTS CQMMISSION
DEFINITION
Under minimal supervision, assists in the lmplementation
and administration of arts-related programs and pollcies as
staff to the Executive Director of the Arts Commission.
Performs other related duties as assigned.
TYPICAL DUTIES:
Assists in the implementation and adminlstration of
City-sponsored arts programs, including Percent for Art,
Art Bank, Art Displays in Public Buildlngs and the Mural program.
Coordinates art competitions, including responsibilities for
lia:son-wlth ~ndividual artists and arts organ~zatlons.
Develops and d:sseminat~s ~nformatlonal ~aterials related
to ar~- programming activ:ties.
Solicits, recelves, reviews and evaluates programming
proposals and acts as liaison to Juries, advisory panels and/or
evaluation committees.
Works with all C~ty departments and other public and
private organizations in arranging displays, exhibit~ons,
acquisitions, and/or installing art Norks.
Plans, implements and coordinates volunteer assistance
~
programs.
Assists in budget development and administration, ~nclud~ng
respons~bilities for initiat~ng purchase requisitlons, purchase
orders, and other finance-related documents.
'.
Maintains financial and budgetary records and accounts.
Arranges for Commiss~on and staff meetings, including
making physical arrangements, developing and disseminating
agendas, and preparing official minutes.
Develops and updates automated mailing lists for the
effective and t~mely dissemination of newsletters and other
Commission publicat~ons, as well as related informational
materials.
Coordinates activitles related to the Santa Monica Friends
of the Arts. organization, including maintenance of membership
records, processing of contribut~ons and coorespondence.
Researches information and writes reports.
Make oral presentations to the ~rts Commis~ion, arts
organizations and/or other public or private organizations; may
asslst in the preparation of funding proposals.
Assumes the duties of the Executive Director when
spec~f~cally assigned.
BASIC QUALIFICATIONS
MINIMUM STANDARDS: Applicant must be able to demon-
strate the following:
Knowledge of: Basic principles of arts prcgrammlng and
program management; public information techn~ques and
principles; Californi~ ~~sual arts programs, resources and
organlzation&r and basic public administration concepts,
includin~ budget development and administration.
Abllity to: Implement arts programs 1 communicate effec-
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tively orally and in writing; establish and maintain effective
working relationships with artists, art-related organizat~ons
and the general public; organize and coordinate a volunteer
program; and effectively represent and promote the arts in City
life.
DESIRABLE TRAINING AND EXPER!ENCE:
Completion of coursework in the visual arts w~t~ some coursework
in arts administration, business administration or public
administration. At least two year of professional e~per~ence
with an arts-related organ~zatiDn which included responsibili-
ties for programming. Previous experience with ~olunte~r
programs and public information dissemination is highly desirable.
SUPERVISION RECEIVED
Works under administrative supervision of the Executive
Director of the Arts Commission, who outlines work and occasion-
ally reviews work in progress and upon completion.
SUPERVISION EXERCISED
Typically none, alt~ough technical supervision may be
provided to consultants or interns with regard to a speciflc
proJect.
ADMINISTRATIVE HEARING INVESTIGATOR
DEFINITION:
Under minimal supervisiont conducts complex investlgationst
removals, exemptions, and/or administrative coordination of
appeal hearings and records. Performs related duties as
required.
DISTINGUISHING FEATURES OF THE CLASS:
Incumbents in this class are expected to frequently use a high
degree of independent judgment and are expected to perform
critical and sensitive investigations. This class differs from
the Hearing Investigator class in the level of complexity,
scope of responsibilitYt independence of actiont and the
critical and sensitive nature of investigations handled.
TYPICAL DUTIES:
Conducts more complex investigations as assigned by the
Administrator of the Rent Control Board.
Observes and records fleld observations as necessary.
Prepares admlnistrative record for exemptions and/or removals;
orders transcripts and oversees the completeness and accuracy
of the case file.
Provides information and advice on procedure to both staff and
general public.
Sets up and manages all administrative systems for preparlng
exemptions or removal.
May present staff reports at Board meeting.
Logs and files exemptions or removal forms.
Schedules hearings for exemptIons or removal.
Maintains complete documentation of appeals record; takes
fOllOW-Up actions to complete appeal record.
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AdmInIstratIve HearIng Investigator (ContInued)
TYPICAL DUTIES:
Writes reports on special investIgations, exemptions, or
removals.
Testifies at hearIngs.
Coordinates assigned activitIes with data processIng.
Performs related duties as assigned.
BASIC QUALIFICATIONS:
Minimum Standards; Applicant must be able to demonstrate the
follOWIng:
Knowledge of:
Basic legal concepts, processes and procedures.
AnalytIcal research methods and technIques.
Complex investigation processes and procedures.
AbilIty to:
Make decisions regardIng complex areas of exemptIons,
removals, appeals, and/or special InvestIgations.
Interpret and apply a set of complex rules,
regulations, and policies.
CoordInate and organize various administratIve and
complex processes and procedures.
Communicate effectively, orally and in wrItIng.
Establish and maintain effective working relationships
with staff and general public.
Learn, Interpret and apply the Rent Control Charter
Amendment, rules, regulations, and policies.
Deal with hostile situations In a calm, tactful and
diplomatIc manner.
Conduct investigations In a fair and ImpartIal manner.
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Administrative Hearing Investigator (Continued)
Learn and apply relevant municipal codes affecting
Rent Control.
Apply basic rules of evidence and exhibit
documen ta t ion.
DESIRABLE TRAINING AND EXPERIENCE:
A combination of two years of experience in
administrative staff analysis; conductIng
investigations and inspections; or, in the
Interpretation and application of laws, rules, and
regulations. A bachelor's degree In the field of
public or business admInIstratIon or closely related
fleld or equIvalent traIning.
SUPERVISION RECEIVED:
Direction is provided by Department Manager.
SUPERVISION EXERCISED:
None.
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AmlINISTRATOR
DEFINITION:
Subject to legIslative determination, coordinates the overall
administrative activities and operations of the Rent Control
Board and advises and assists the Rent Control Board Members,
exercising independent judgment and initiatIve. Performs
related duties as requIred.
TYPICAL DUTIES:
Directs and participates in the development and implementation
of goals, objectIves, polIcies, and procedures.
Directs and participates, with department head cooperation, in
the prepration and administration of the Rent Control Board.
Confers with department heads concerning administrative and
operational problems; makes appropriate decisIons or
recommendations.
Prepares, monitors, and presents the budget; negotiates
contracts; and maintains budgetary controls.
Negotiates the MOU and represents the Board at labor hearings.
Prepares and submits to the Board reports of finances and
adminIstrative activities; keeps the Board advised of fInancIal
conditions, program progress, and present and future needs of
the Rent Control Board.
Oversees the enforcement of all Board regulations.
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Interprets, analyzes, and explains rules, regulations,
policies, procedures, and programs.
Confers with residents, taxpayers, businesses, and other
individuals, groups, and outside agencies having an interest or
potential interest in affairs of the Board.
Responds to the most difficult complaints and requests or
inquirIes.
Represents the Board in the community and at professional
meeti~gs as requIred.
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Administrator (Continued)
Coordinates Board activities with the media, press, other
governmental agencies, and outside organizations.
TYPICAL DUTIES:
Selects, supervises, trains, and evaluates staff.
Performs related dutIes as assigned.
BASIC QUALIFICATIONS:
Minimum Standards: Applicant must be able to demonstrate the
following:
Knowledge of:
Principles and practices of public administration,
including finance, budgeting, and accounting.
Modern organizatIonal administratIve methods and
procedures, organizations, and functions.
Current social, politlcal, and economic trends and
operating problems of governmental agenCies.
Principles of effective public relations and
interrelationships with community groups and agenCIes,
private businesses and firms, and other levels of
government.
Ability to:
Provide effective leadership and coordinate the
activities of municipal organization.
Analyze, interpret, summarize, and present
administrative and technical informatIon and data In
an effective manner.
Interpret and apply Rent Control Charter Amendment,
rules, regulatIons, and policies.
Appraise situations accurately and quickly and adopt
effective courses of action.
Serve effectIvely as the adminIstrative agent of a
public agency.
Select, supervise, train, and evaluate staff.
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Administrator (Continued)
DESIRABLE TRAINING AND EXPERIENCE:
Experience:
Six years of progressively responsible experience in
public administration, includIng three years of
administrative or managerial experIence. Prior
experience in housing, economiC development, urban
planning, or a closely related field is highly
desirable.
Training:
Equivalent to a bachelor's degree from a college or
university with major course work in public or
business admInistration or a closely related field.
SUPERVISION RECEIVED:
Administrative direction IS provided by the Rent
Control Board.
SUPERVISION EXERCISED:
Responsibilities include direct and indirect
supervision of department heads and staff assigned to
the Rent Control Board.
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DATA PROCESSING COORDINATOR
DEFINITION:
Under minimal supervIsIon, coordinates billings and data
entrIes in the PropertIes Department; processes paymentst
adjustmentst and refunds; and performs related duties as
required.
TYPICAL DUTIES:
Operates a Hewlett Packard 3000 computer terminal.
Maintains an accurate and current billing fIle; retrieves bills
to be investigated; and sends out invoices.
Inputs and modifIes accounts data; processes paymentst
adjustments and refunds.
Creates new parcel numbers for the data base; updates parcel
numbers and key components of the data base.
Batchest logs, and computes all numbers for the data base;
updates parcel numbers and key components of the data base.
Issues refunds and makes adjustments to correct accounts.
Maintains files such as problem or late accountst warrants.
Records and maintains records of correspondencet billst memoSt
and property changes.
Performs relat~d duties as assigned.
BASIC QUALIFICATIONS:
Minimum Stan~ards: ApplIcant must be able to demonstrate che
following: -
Knowledge of:
Principles and techniques of data processsing and
analysis.
Use capability, characteristics, and limItations of
computer systems and their operational requirements.
. 4417T
Data Processing Coordinator (Continued)
Knowledge of:
Records storage and handling techniques.
Business mathematics and accounting procedures.
Modern office procedures and equipment.
Ability to:
Operate the Hewlett Packard 3000 computer termInal or
comparable equipment.
Identify and resolve problems and discrepancies WIthin
the data base.
Establish and maintain cooperatIve workIng
relationships.
Analyze data and draw logical conclusions.
Work independently, in the absence of supervision.
Keep financial and statistical records;
Understand and carry out oral and written instructions.
Communicate effectively, orally and in writing.
DESIRABLE TRAINING AND EXPERIENCE:
Two years of experience in computer systems,
procedures and analysIs. Equivalent to hIgh school
graduation, supplemented by courses in accounting and
data processsing.
SUPERVISION RECEIVED: '
General supeLvision is receIved from Data Processing
Manager.
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Data Processing Coordinator (Continued)
SUPERVISION EXERCISED:
None.
. ;
HEARING EXAMINER
DEFINITION:
Under minimal superVIsIon, conducts administrative hearings;
issues decisions; conducts legal research. Performs related
duties as required.
TYPICAL DUTIES:
Prepares cases for hearing; reviews all documents in file;
prepares exhibIt list; isolates potential problems.
Reviews, analyzes, and conducts necessary legal research;
refers cases for investigation.
Conducts administrative hearings in a fair, impartial,
courteous, and professional manner.
Schedules, explains, and conducts adminIstrative hearing
procedure.
Rules on all substantive and evidentiary motions; verifies
documents and exhibits; renders credibility decisions in order
to meet established deadlines.
Responds to questions and Inquiries from the general public,
landlords, renters, and attorneys.
Summarizes testimony and drafts written decisions; proofreads
and edits for final copy.
Transfers case information from deciSIons to "petsums.1f
Performs related duties as assigned.
BASIC QUALIFICATIONS:
Minimum Standards: Applicant must be able to demonstrate the
following:
Knowled~e of:
Administrative hearIng procedure, courtroom procedure,
and evidence.
Legal research techniques, methods, and procedures.
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Hearing Examiner (Continued)
Principles and practices of modern accounting.
Modern office princIples, practIces, and techniques.
Judicial procedures and rules of evidence.
Ability to:
Communicate clearly and concisely, orally and In
writing.
Learn, interpret and apply the Rent Control Charter
Amendment, rules, regulations, and policies.
Analyze and prepare a wide variety of related rent
control issues.
Conduct research on legal problems and prepare sound
legal decisions.
Establish and maintaIn cooperatIve working
relationships with staff and the general public.
Prepare and present difficult cases.
Present decisions and arguments clearly and logically.
Organize, interpret, and apply legal principles and
knowledge of complex rent control problems.
NECESSARY SPECIAL REQUIREMENT:
MembershIp In the State Bar of CalIfornia.
DESIRABLE TRAINING AND EXPERIENCE:
Two years of professional legal experience, preferably
involving conducting administrative hearings.
Graduation from law school.
SUPERVISION RECEIVED:
Direction is provided by the Hearing Department
Manager.
SUPERVISION EXERCISED:
None.
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HEARING INVESTIGATOR
DEFINITION:
Under minimal supervIsion, conducts field investigations and
observations regarding Rent Control Charter Amendment, rules,
regulations, and policies; wrItes reports; maintains records.
Performs related duties as required.
DISTINGUISHING FEATURES OF THE CLASS
This classification is prImarily responsible for on-site
property investigations related to hearings on rent increases
and/or decreases. The position generally involves less complex
issues than those dealt with by Administrative Hearing
Investigators, as well as less responsibility for the
interpretation of the Rent Control Charter Amendment, rules,
regulations, and policies.
TYPICAL DUTIES:
Investigates alleged conditions on properties to ensure
compliance with rent control rules, regulations, and polIcies;
contacts parties and schedules on-site Inspections.
Reviews and resolves difficult and complex inspection and
enforcement problems.
Prepares and submits a variety of reports, memos, and
correspondence on Inspection and related matters.
Processes and collects relevant data obtaIned on-site and from
the preliminary review and/or other governmental agencies.
Photographs conditions and eVIdence; labels photos and prepares
exhibit list.
Compiles and maIntains statistics on inspection activities and
performance.
Testifies at hearings.
Explains Rent Control rules, regulations, and policies to
landlords, renters, and the general public.
Proofs and edits investigation reports.
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Hearing Investigator (Continued)
TYPICAL DUTIES:
Plans and organizes workload to meet deadlInes.
Meets and confers with various representatives of other
governmental agencies to resolve conflicting information.
Interviews and obtains information from witnesses.
Conducts special investigations.
Performs related duties as assigned.
BASIC QUALIFICATIONS:
Minimum Standards: Applicant must be able to demonstrate the
following:
Knowledge of:
Basic principles, practices, and methods of
investigation.
Analytical research methods and techniques.
Basic principles and practices of real estate and
housing transactions.
Ability to:
Observe and document accurate observations.
Identify, obtain, organize, and analyze information.
Prepare complete and accurate reports.
Understand and carry out oral and written instructions.
Communicate effectively, orally and in writIng.
Deal with hostile situations in a calm, tactful, and
diplomatic manner.
Establish and ma1ntain effective working relationships
with the staff and general public.
Work independently in the absence of supervision.
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Hearing Investigator (ContInued)
Ability to:
Conduct investigations in a fair and impartial manner.
Learn, interpret and apply the Rent Control Charter
Amendment, rules, regulations, and policies.
DESIRABLE TRAINING AND EXPERIENCE:
A combination of one year of experience in
administrative staff analysis; building, health, or
housing inspection and complIance; or in the
interpretatlon and application of laws, rules, and
regulations. A bachelor!s degree in public or
business administration, supplemented by training in
code or investigative enforcement, or equivalent
experience or training.
SUPERVISION RECEIVED:
General supervision is provided by the Hearings
Department Manager.
SUPERVISION EXERCISED:
None.
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HEARINGS DEPARTMENT ~NAGER
DEFINITION:
Under adminIstrative dIrectIon, superVIses, dIrects, plans,
organIzes the Hearings Department; reads, reviews, and provIdes
quality control of hearing decISlons; aSsIsts and recommends
policy changes. Performs related duties as requIred.
TYPICAL DUTIES:
Supervises, plans, organizes, coordInates, and dIrects the
operations and activitIes of the HearIngs Department.
Assists and participates in the development and Implementation
of goals, obJectives, polIcies, and procedures of the Rent
Control Board.
Monitors quality control of hearing decisIons; reads and
comments on legal analysIs.
Monitors and oversees appropriate budgetary controls.
ASSIsts in the preparation and recommends adoptIon of polIcIes
for the Rent Control Board.
Researches, analyzes, and recommends change in department
policies and procedures.
Selects, supervIses, trains, and evaluates staff.
Attends Board meetings and communicates Board decIsIons to the
Hearings Department.
SupervIses and directs the workload of professional and
clerical staff.
Performs related dutles as assigned.
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Hearings Department Manager (ContInued)
BASIC QUALIFICATIONS:
Minimum Standards: Applicant must be able to demonstrate the
following:
Knowledse of:
Modern functIons, principles, practIces, and
techniques of publIC admInistratIon.
Legal prInciples and practices, includIng CIVIl and
adminIstrative law and procedures.
Judicial procedure and rules of eVIdence.
Methods of legal research.
Established precedents and sources of legal reference
applIcable to rent control.
Ab i 1 i ty to:
Learn, Interpret and apply Rent Control Charter
Amendment rules, regulatlons, and pollcies.
Communicate clearly and conclsely, orally and in
wrlting.
Effectively plan, organize, and dIrect the activitIes
of the Hearings Department.
Organize, Interpret, and apply legal prInCIples and
knowledge of complex legal problems; effectively apply
legal knowledge and principles.
Conduct research on complex legal problems and prepare
sound legal opInions.
Properly interpret and make decIslons in accordance
wlth laws, regulatIons, and polIcIes.
Establish and maIntain effectIve workIng relatIonshlps
wIth employees, public offlclals, other depar~ments
and agencies, and the general publlc.
Select, supeTvise, traint and evaluate assigned staff.
NECESSARY SPECIAL REQUIREMENTS:
Membership in the State Bar of California.
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Hearings Department Manager [ContInued}
DESIRABLE TRAINING AND EXPERIENCE:
Six years' experlence ln the practlce of munlclpal or
civ1l law, including two years' of admlnistratlve or
management experlence lnvolving the supervision of
legal employees. Prlor experIence in conducting
administratlve hearlngs or In comparable legal
processes is hlghly desirable. Graduatlon from law
school.
SUPERVISION RECEIVED:
Administrative d1rection 1S prov1ded by the Rent
Control Board Adminlstrator.
SUPERVISION EXERCISED:
ResponSlbilities lnc1ude dlrectlon and supervIsion
over profeSSIonal and clerIcal legal staff assigned to
the Hearings Department.
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INFORMATION COORDINATOR
DEFINITION:
Under mInimal supervisiont provides accurate information to the
general public concerning Rent Control Charter Amendmentt
rulest regulationst and polIcIes; researches information
involvIng property records; processes complaints and petitions;
assists on special proJects. Performs related duties as
required.
TYPICAL DUTIES:
Responds to public inquiries involvIng Rent Control Charter
Amendmentt rulest regulations and policies by phone, In person,
and/or in wrIting.
AdvIses the public regardIng the procedure and basis for fIlIng
increasest decreasest or complaInts.
Researches and provides property information; researches manual
and computer data base.
Receives, analyzes, and routes petItions; accepts documents;
receIves and routes communicatIons to the Board.
Reviews, catalogst and files rent control documents.
May make receipts for monIes; tabulates and keeps records;
~aintains fIle of admInIstratIon records.
SubmIts written legal inquIrIes to the Legal Department;
consults with legal staff; relays legal staff's opInIon.
DetermInes registration status of rental unIts; transfers
Information to requIred forms; verifies information with data
base.
ASSIsts in special projects concernIng rent control management
information system.
Answerst screens, and routes incoming calls; greets public at
front desk and refers to approprIate staff; copies informatIon,
rules, regulationst and polIcIes for the general public.
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, -Information Coordinator (Continued)
BASIC QUALIFICATIONS:
Minimum Standards:
Knowledge of:
Modern office procedures and methods.
Modern analytical research prInciples, practices, and
techniques.
Ability to:
Communicate effectively, orally and in writing.
Establish and maintain cooperative working
relationships with the general public and staff.
Operate a computer terminal.
Explain legal issues and procedures clearly and simply
to a variety of different individuals/groups.
Remain calm, tactful, and diplomatic in hostile
situations.
Learn, interpret and apply the Rent Control Charter
Amendment, rules, regulations, and policies.
DESIRABLE TRAINING AND EXPERIENCE:
One year of experience in the interpretation and
application of laws, rules) and regulations} and in
providing information to tne public. A bacnelorts
degree from a college or unIversity with major course
work in publIC or business administration or a closely
related field, or equivalent experience or training.
SUPERVISION RECEIVED:
Immediate supervision is provided by the Properties
Department Manager. Technical supervision provided by
the Administrative Analyst.
SUPERVISION EXERCISED:
None.
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LEGAL DEPART~ENT MANAGER
DEFINITION:
Under admInIstrative dIrection, acts as legal advIsor and
counsel for the Rent Control Board and AdmInistrator;
represents the Board In lltigatlon; supervises, dIrects, and
organIzes the legal department. Performs related dU~les as
required.
TYPICAL DUTIES:
Renders legal opinIons to the Rent Control Board,
Administrator, and department heads as requested.
Prepares drafts and assists 1n the preparatlon of proposed
regulations; interprets ordlnances, rules, and regulations and
other legal documents.
Analyzes legislation affecting the Board.
MonItors and controls liabillty claims and laWSUIts.
Represents the Board in lawsuits and admInIstrative hearings.
Attends meetIngs of the Rent Control Board and other committees
as may be requIred and renders legal advice on issues.
Appears before courts and other administrative proceedIngs to
represent the Board's interest as requIred.
Prosecutes for civil remedIes to enforce Board's rules,
regulatIons, and pollcies.
Prepares and administers the department budget.
Coordinates legal actIvities WIth other City departments and
diviSions and WIth outSIde agenCIes.
Selects, supervIses, traIns, and evaluates staff.
Performs related duties as assIgned.
"
-4-
4417T
Legal Department Manager (ContInued)
BASIC QUALIFICATIONS:
Minimum Standards: Applicant must be able to demonstrate the
following:
Knowledge of:
Legal principles and practIcest includIng CIVIl,
criminal, constitutional and admInistratIve law and
procedure.
Ordinances, statutes and court decIsions relating to
municipal corporatIons and rent control.
Laws and practIces with speclfIc reference to housIng,
redevelopment, and community development.
Judicial procedure and rules of eVIdence.
Methods of legal research.
Establlshed precedents and sources of legal reference
applIcable to municipal activitIes.
PrincIples and practices of public admInIstratIon.
Ab i1 i ty to:
Learn, lnterpret and apply the Rent Control Charter
Amendment, rules, regulations, and polICIes.
CommunIcate clearly and concIsely, orally and in
wrItIng.
Effectively plan, organIze and dIrect the actlvltles
required of municIpal legal office.
Organize, interpret, and apply legal prIncIples and
knowledge of complex legal problems; effectIvely apply
legal knowledge and principles in court.
Present statements of law and fact and argue clearly
and logically.
Prepare and present dIfficult cases In court.
Conduct research on complex legal problems and prepare
sound legal oplnlons.
Properly Interpret and make deCIsions in accordance
wlth laws, regulatlons, and policies.
-5-
4417T
Legal Department ~anager (Continued)
Ab ill ty to:
Establish and maintain effective working relationshIps
wIth employees, publIc offIcials, other departments
and agencIes, and the general publIC.
Selec~, supervise, train, and evaluate assigned staff.
NECESSARY SPECIAL REQUIREMENT:
Membership in the State Bar of CalIfornIa.
DESIRABLE TRAINING AND EXPERIENCE:
Six years' experience In the practIce of municipal or
civil law, Including two years' of admInIstrative or
management experience involving the superViSIon of
legal employees. PrIor professIonal experience In
representing partIes in litIgatIon and in providIng
legal advice to admInIstrative boards and/or
commISSIons is highly desIrable. Graduation from law
school.
SUPERVISION RECEIVED:
AdmInistratIve directIon IS provided by the Rent
Control Board AdminIstrator.
SUPERVISION EXERCISED:
ResponSIbIlities include directIon and superViSion
over profeSSIonal and clerical legal staff aSSIgned to
the Rent Control Board's legal divisIon.
..
~6-
44liT
LEGAL SECRETARY r
DEFINITION:
Under moderate superVISIon. performs a varIety of legal
clerical and secretarlal dutIes in the Rent Control Board.
Performs related duties as requlred.
DISTINGUISHING FEATURES OF THE CLASS:
ThIS IS the entry level class in the Legal SecretarIal series.
ThIS class is dIstInguIshed from the II level in that
assignments are normally of less complexity, and routine and
repetItive duties performed accordIng to established procedures
and changes in procedures or exceptIons to rules are explained
in detail as they arise.
TYPICAL DUTIES:
Types from rough draft or transcribIng machIne a variety of
correspondence and legal documents, Includlng legal oplnlons,
contracts, briefs, agreements, rules, and regulatIons.
Requests and assembles documents In compliance with subpoena
for records.
Prepares and processes legal papers and documents requIrIng
knowledge of legal format, terminology and procedures.
Schedules public hearIngs, meetIngs; makes travel arrangements
for staff attorneys.
Indexes and files legal documents; malntains log on all legal
cases.
Answers and screens telephone calls and requests for
information, routlng to proper attorney, department, or agency,
or answering If possible.
Researches and complIes data for speCIal proJects.
Operates a word processor.
Performs related duti~s as assIgned.
-19-
44l7T
Legal Secretary I (ContInued)
BASIC QUALIFICATIONS:
Minimum Standards: Applicant must be able to demonstrate the
following:
Knowledge of:
Modern office practIces, procedures, and equlpment and
business letter wIltIng.
English usage, spelling, grammar, and punctuat1on.
Ab ill ty to:
Communicate effectively, orally and in writIng.
Learn legal term1nology and the forms and documents
used 1n legal clerIcal work.
Work cooperatively with other divisions and outside
agencies.
Read, Interpret, and apply laws, rules, and dIrectIons.
Learn standard legal references and their contents.
Type 60 net words per mInute.
Operate a word processor computer terminal.
Transcribe from a dIc~atlng machIne at a rate
necessary for adequate job performance.
DESIRABLE TRAINING k~D EXPERIENCE
Course work in legal clerical science, modern offIce
procedures and practIces, business, and arIthmetic or
a closely related fIeld. Three years of IncreasIngly
responsible secretarial work experIence. Some legal
clerical experience is hIghly desirable.
SUPERVISION RECEIVED:
General supervision is received from Legal Department
Manager. Technical or functional supervlsion may be
received from Legal Secretary II or Legal Staff
Assistant positions.
-20-
4417T
Legal Secretary I (Continued)
SUPERVISION EXERCISED:
None.
.'
-21-
44171
LEGAL SECRETARY II
DEFINITION:
Under minimal supervIsIon, performs a varIety of confidential
and complex legal secretarIal and admlnistrative duties In the
legal department of the Rent Control Board. Performs related
duties as requIred.
DISTINGUISHI~G FEATURES OF THE CLASS:
This class is distingUished from the general clerical and
secretarIal classes by the assignment of incumbents to dutIes
Involving formal legal clerical practices and procedures,
requiring knowledge of legal forms and documents. It IS
dIstInguished from Legal Secretary I by the compleXIty of
assignments and the greater degree of independence.
TYPICAL DUTIES:
Types from draft or transcribing machine a varIety of
correspondence and legal documents, includIng legal opInions,
contracts, agreements, rules, and regulatIons.
Calendars hearings, meetings, responses, and compliance dates;
makes travel arrangements for attorneys.
Acts as receptlonistJ screens calls and vIsitorsJ and refers
inquIries as approprIate; responds to complaInts and InqUIrIes
for informatIon.
Prepares and processes legal papers an& documents requlrlng
knowledge of legal format, termInology, and procedures.
Indexes and files legal documents; maIntains log on legal cases.
Requests and assembles documents in compliance WIth subpoena
for records.
Researches, compiles, and analyzes data for special proJects
and varIOUS reports.
Records pleasJ trlalst conVIctions, acqulttals, sentences, and
other disposItlon of'~ases.
Makes appointments and arranges travel, conferencest and
meetings.
Operates a word processor.
Performs related dutIes as assigned.
.16.
4417T
Legal Secretary II (Continued)
BASIC qUALIFICATIONS:
MinImum Standards: Applicant must be able to demonstrate the
following:
Knowledse of:
Legal terminology and the forms and documents used In
legal secretarial work.
Legal procedures and practices Involved In composIng,
processing, and filIng a varIety of legal documents.
Standard legal references and their contents.
Modern office practices, procedures, and equIpment and
business letter wrIting.
English usage, spelling, grammar, and punctuatIon.
Ab il i ty to:
Communicate effectIvely, orally and in wrItIng.
Work cooperatIvely wIth other departments and outsIde
agencies.
Do complex legal secretarIal work InvolvIng
consIderable inItiatIve and judgment.
Read, interpret, and apply laws, rules, and dIrectIons.
Type at a speed of 60 net words per mInute or
comparable speed on word processing equipment.
TranscrIbe from a dIctating machine at a rate
necessary for adequate job performance.
Operate a word processor computer terminal.
DESIRABLE TRAINING .~~D EXPERIENCE:
Equivalent to course work In legal secretarIal
science, modern office procedures and practices~
business English, arithmetic, or related fields. Two
years of Increasingly responsible legal secretarial
work experience, or successful completion of a
sIx-month training program as a Legal Secretary I.
-17-
44l7T
Legal Secretary II (ContInued)
SUPERVISION RECEIVED:
General supervision is provIded by Legal Department
~anager. Technical or functIonal supervIsIon may be
provIded by Legal Staff Assistant.
SUPERVISION EXERCISED:
Technical or functIonal supervIsIon may be provlded to
Legal Secretary I posItIons.
~
-18-
4417T
LEGAL STAFF ASSISTA~T
DEFI~ITION:
Under mlni~al supervlslon, perfor~s conplex legal secreta:lal
work of an admInistratIve nature; acts as office manager of the
legal depart~ent; aSSIsts in preparing and evaluatIng a varIety
of fIscal and legal records and files; performs related dutIes
as reqUIred.
DISTINGUISHI~G FEATURES OF THE CLASS:
This class is distinguished from other legal secretarial and
general clerical classes by responsibILIty of highly conplex
legal secretarial duties and office management
responsIbIlitIes. Incu~bents may provIde dIrect or IndIrect
supervision, but supervIsion is not the primary element of the
Job. This class also performs as an adVisory role to
management and exercises Independent judgMent In the role of
office management and related dutIes.
TYPICAL DUTIES:
Perfor~s diffIcult and complex legal secretarial tasks,
including word proceSSIng, correspondence, and reports;
maintaIns and oversees~offlce records, processing recordst
reports, and for~s; responds to inqUIrIes, requestst and
complaints; and arranges meetIngs aild conferences.
Researches less complex administratIve proble~s; conducts
studIes and surveys; and produces reports recomDoendlng
effective courses of action.
ReVises, modifies, and wrItes new polICIes and procedures, and
keeps abreast of new developments, legal and otherWIse, in
areas of speCialty; and Interprets and applies rules,
regulations, and polICIes.
Acts as a resource to the public and other agencIes on legal
department progra~s and poliCIes; aSSIsts In preparing and
disseminating informatIon; handles complaints and requests for
information; and prepares complex legal reportSt documents and
correspondence.
May direct, coordlnate, and superVise the work of legal
secretarial sLaff and word proceSSIng equip~ent and rel)ted
actH'1 ties.
Perfor~s related cuties as assignej.
-, ,-
Legal Staff Assistant (ContInued)
BASIC QUALIFICATIONS:
Mlnimu~ Standards: Applicant must be able to demonstrate the
followIng:
KnO\Jl edge of:
Legal termInology) forms, and documents used In a
legal offIce.
Basic prIncIples and practices of publIC
admInIstratIon, analytical technIques) report writing,
and pulic relatIons.
Modern legal offlce practIces and procedures.
Legal and bUSIness English, spellIng, and punctuation.
Purposes, methods, and practIces of technIcal and
fInanCIal record keepIng.
Standard legal references and their contents,
AbIlity to:
Communicate effectIvely, orally and In writing.
Analyze information and assist in fIndIng solutIons to
administrative problems.
Act as a resource to superVIsor, staff, and department
personnel.
Keep abreast of nodern and current developments In
legal office procedures.
Perform mathematical calculatIons.
Set up and maIntaIn word processIng procedures and
maintain flllng and record keepIng systeas.
Establish and monitor legal offIce procedures and
practlces.
Type at a speed of 60 net words per mInute or
co~parable speed on word processIng equip~ent.
- ~ 1-
J"
Legal Staff Assistant (Continued)
DESIRABLE TRAINING AND EXPERIENCE:
Four years of Increasingly responsible legal
secretarial experIence, preparing and maintaIning
administrative, fInancial, fiscal, legal, and
statistical records and/or reports and performing
other administrative/clerIcal duties. Completion of
Associate of Arts degree in legal secretarial SCIence
or equivalent experience or traIning.
SUPERVISION RECEIVED:
Direction is provided by Legal Department Manager.
SUPERVISION EXERCISED:
Technical and/or functional supervision may be
provided to Legal Secretary positions.
",.-.
~ ' f
f
...
_1 -:_
PROPERTIES DEPARTMENT ~A~AGER
DEFI~ITION:
Under adminIstrative dIrection, supervises, dIrects, and
administers the Properties Department; develops and reconmends
policIes and procedures In the areas of regIstratIon,
exemptions, publIc information, receptIon, data entry, data
remedIation, data management, and bIllIng. Performs related
duties as required.
TYPICAL DUTIES:
Participates in the developMent of goals, obJectIves, polIcies,
and procedures.
Develops and recommends adoption of poliCIes and regulatIons.
Responds to the more difficult and complex InquirIes and
complaInts.
Monitors and coordInates the agency's annual and ~onthly
billIng process.
Evaluates, develops, and reVIews data management procedures;
directs the maintenance of manual flIes.
Selects, traIns, superVIses, and evaluates assIgned staff.
Assists the AdmInistrator in carrYIng out overall policies,
programs, and actIVItIes.
CoordInates, monitors, and oversees the receIpt and procesSIng
of revenues.
ASSISts in the dIrectIon and coordInatIon of special proJects.
May serve as ActIng AdilllDIstratbr.
Represents the agency WIth other governmental a~d private
agenCIes.
Performs related duties as assIgned.
.1 . ~'T
'+...... ~ i ...
PropertIes Departmen~ Manager (ContInued)
BASIC QUALIFICATIONS:
MInimUM Standards: ApplIcant must be able to deRonstrate the
followIng:
KnO\olledge of ~
Principles and practices of publIc adminIstration.
Principles, practices, and technIques of personnel
management, admInistratIon, and organization.
Research methods, procedures, and techniques.
Procedures and regulations pertaIning to public and
governmental agencies.
Ab i1 i ty to:
Interpret and apply relevant laws, regulations, and
procedures concerning housIng and rent control.
Supervise, coordinate, and review the work In the
properties divlsion.
Understand, interpret, explain, and apply applIcable
laws, polICIes, and regulations.
Meet and work effectIvely WIth Boards, City offIcials,
and the general publIC.
Communicate clearly and effectIvely, orally and In
writIng.
, f
DeSIgn, organIze, and Implement a complex data
management system.
Select, traIn, superVIse, and evaluate subordInate
personnel.
DESIRABLE TRAINING AND EXPERIEKCE:
Four years of increasIngly responsible professional
experIence In the fIeld of housIng or urban or
envlfonillental plannIng. IncludIng at least two years
at the superVIsory level.
~417T
PropertIes Department ~anageT (ContInued)
TraIning:
EquIvalent to a bachelor's degree from a college or
unIversIty WIth maJor study In bUSIness or publIC
admInIs~ration or closely related fIeld.
SUPERVISION RECEIVED:
AdminIstrative directIon IS provIded by the Rent
Control Board Administrator.
SUPERVISIO~ EXERCISED:
ResponsibIlitIes Include directIon and superviSIon
over staff assigned to the Rent Control Board's
propertIes dIvision.
4417T
RECEPTIONIST
(Bilingual)
DEFINITION:
Under minimal supervIslon, operates a switchboard for incoaing
and outgoing calls; provides various information to general
public in both English and Spanish; performs related dutjes as
required.
TYPICAL DUTIES:
Receives all incoming calls and routes to the proper Board
department.
Provides Rent Control Board information and assistance to
general public.
Trains relief operators in proper operation of the switchboard.
May type routine correspondence.
Performs other miscellaneous clerlcal work.
Handles a high volume of incoming calls.
Maintains an index of the location and telephone numbers of
Board staff, City services, and referrals.
Performs related duties as assigned.
BASIC QUALIFICA~IONS:
Minimum Standards: Applicant must be able to demonstrate the
following:
Knowledge of:
Correct English usage and vocabulary.
Modern office methods, procedures, and equipmen~.
Ability to:
Learn and become famlllar with extensions a~d Board
divisions and related services.
4~liT
Receptionist (Continued)
Ability to:
Be tactful, courteous, and patlent wlth callers.
Deal with pressure and stressful situations.
Speak with clear, pleasant, and gracious voice.
Communicate orally in English and Spanish.
DESIRABLE TRAINING ~~D EXPERIENCE:
At least six month's experience as a receptlonist,
including or supplemented by training and/or operation
of a telephone switchboard.
SUPERVISION RECEIV~D:
General supervision provided by management personnel.
SUPERVISION EXERCISED:
None.
- . ,.
STAFF ATTOR~EY
DEFINITION:
Under minImal supervIsIon, provides a wIde range of
professional legal services for the Rent Control Board and
operating department. Performs related duties as required.
DISTINGUISHING FEATURES OF THE CLASS:
Positlons in thIS classification are assIgned professional
legal duties lnvolving adminIstrative law and/or litIgatIon.
The complexlty of assIgnments will vary from one posItlon to
another, with a correlatIve variance in the experlence requl~ed
of Incumbents. Those positIons wIth primary responsibllltles
in administratIve law will typically require two years of
professional experlence, whIle those with prImary
responsibIlIties for litigatlon WIll tYPIcally requIre five or
more years of experIence. Placement on the salary schedule
will be based on the individual incumbent's length of
professional experience.
TYPICAL DUTIES:
Llti~atlon
Researches laws and related facts; prepares wrItten argumen~;
and presents oral argument In court.
Prepares cases for Board appeals and represents the Board In
appeals.
Represents the Board in civil actIons brought by or agalnst the
Board.
Represents the Legal Department Manager at varIOUS Board
meetings and in court when necessary.
Adminlstratlve
Performs legal research and prepares opinions on varlOUS legal
problems for the Board.
Confers with and renders aSSIstance to department heads in
establishing pollcle~ by developing and applylng legal pOlnts
and procedures; recommends changes In pollcles and procedures
to meet legal requirements.
Prepares and drafts rules, regulatlons, and other legal
documents; reviews such documents and offers opinions as to
legal acceptabillty when presented to the Board for
conSideration.
-7-
4417T
Staff Attorney (Continued)
Admin1strat1ve
Investigates claims and complaints by or against the Board and
recommends action to be taken.
Prepares cases for administratIve hear1ngs and represents the
Board 1n such hearings.
Responds to citizen complaInts and requests for InformatIon.
Represents the Board in the community and at professional
meetings as required.
Performs related duties as assigned.
BASIC QUALIFICATIONS:
~lnImum Standards: Applicant must be able to demonstrate the
following:
Knowled~e of:
Legal principles and practices, lncludlng CIVIl,
criminal and administrative law and procedures.
Judicial procedures and rules of eVIdence.
~ethods of legal research.
Ability to:
Communicate clearly and concisely, orally and in
writing.
Analyze and prepare a wIde variety of legal documents.
Conduct research on legal problems and prepare sound
legal opinions.
Prepare and present cases in court.
EstablIsh and maIntain cooperatIve relatIonshIps WIth
those contacted in the course of work.
Learn, Interpret and apply the Rent Control Charter
Amendment, rules, regulations, and policies.
NECESSARY SPECIAL REQUIREMENT:
Membership in the State Bar of California.
.8-
4417T
Staff Attorney (Continued)
DESIRABLE TRAINING AND EXPERIENCE:
Two to five years' experience in the practlce of law,
IncludIng experience representing parties 1n
litIgation, and in municIpal or administratIve law.
(The length of experience desirable for any specific
posltion will be determIned on the basis of the type
of duties to be assigned to that speclfic posltion.)
Graduation from law school.
SUPERVISION RECEIVED:
General direction is provIded by the Legal Department
Manager.
SUPERVISION EXERCISED:
Technical and functlonal supervISIon may be provided
to legal secretarial posItions.
-9-
44l7T
~
CRIME PREVENTION COORDINATOR
DEFINITION: Under minimal supervision, coordinates the development of crime prevention
programs involvlng citizens. Performs related dutles as requlred.
TYPICAL DUTIES:
Creates volunteer programs and supervises volunteers in presenting crlme preventlon
lnformatlon to the public, lncluding development of volunteer nelghborhood leaders.
ASS1StS in designlng pamphlets, slide presentations, and other informational
materlals relating to crime prevention education.
Oeslgns, organlzes, and presents crime preventlon programs to educate clvic groups,
service clubs, college students, and general public ln effective crime prevention practices
Organizes and directs Neighborhood Watch programs.
Conducts inspect10ns of commercial and residential bUlldings and propertles to
analyze community's needs for crime prevention programs.
Conducts security surveys of resldential and commercial properties.
Implements city - wide residential security lock programs.
Analyzes cr1me patterns by revlewing crlme reports.
Conducts training of Pollce Department personnel in crlme preventlon practices.
Prepares detailed reports and maintains accurate records.
BASIC qUALIFICATIONS:
MINIMUM REQUIREMENTS: Appllcant must be able to demonstrate the following:
Knowledge of: crime prevention principles and practices; effectlve educatlon and
publicity techniques; and media utilization.
Abillty to: deslgn, organize, and present crime prevention educational programs
to the publlC; traln and develop volunteer leaders; speak to large and small groups;
write conClse reports) maintaln accurate records; establlsh and malntain effective
worklng relationshlps; and communicate effectively wlth the publlC.
Possession of a valld driver's llcense.
DESIRABLE TRAINING AND EXPERIENCE:
Graduation from college wlth a bachelor1s degree in public relations, communicatlons,
Journalism, education, or a related field.
One year1s experience in developing communlty based volunteer programs or desi~ 'ig,
coordinatlng, and presenting educational programs or graduation from elther the Califoi'nla,
Texas, or National Crlme Prevention Institute (80 hour course).
Experience may be substituted for educatlon.
Bilingual Engllsh/Spanish.
SUPERVISION RECEIVED:
Works under admlnistrative supervlsion of a Pollce Sergeant, o~ the Community and
Neighborhood Servlce Manager who outllnes work, reVlews work in progress and
periodically reviews completed work.
SUPERVISION EXERCISED:
Exercises technical supervision over an Admlnistrative Alde, making detailed work
assignments, frequently reviewing work 1n progress, and carefully revlewing completed
work.
EDP PROGRAMER
DEFINITION: Under moderate superv1s1on, develops programs for electronlc
data processlng equipment. Performs related dut1es as requ1red.
DISTINGUISHING FEATURES OF THE CLASS:
Differs from EDP Programmer Analyst in that EDP Programmer Analyst
involves greater responsibility for systems analysis and may involve
supervisory responsibilities.
TYPICAL DUTIES:
Determ1nes appropriate logic; prepares block diagrams and flow charts
showing sequence of operations; and prepares detalled coding.
Revises existing programs to meet changlng needs or utilize equlpment
more efflciently.
May participate in systems deslgn.
Debugs programs by processlng sample data; may operate computer to test
progra~s.
Documents programming procedures and malntains program library.
BASIC QUALIFICATIONS:
MINIMUM REQUIREMENTS: Applicant must be able to demonstrate the followlng:
Knowledge of:Design and operation of data processing hardware and software.
Abllity to: Apply computer logic, prepare detalled flow charts, and code
programs 1n COBOL.
DESIRABLE TRAINING & EXPERIENCE:
Graduatlon from high school, supplemented by col'~ge courses in computer
programming.
Three yearsl experience as a programmer using a Hewlett Packard 3000,
includlng at least two years' Image/Query experlence.
SUPERVISION RECEIVED:
Works under supervision of the EDP Systems & Programmlng Supervlsor or Rent
Control Property Department Manager who Qutllnes work assignments. frequently reviews
work in progress, and periodically reVlews completed work.
SUPERVISION EXERCISED:
None.
~
PARKING STRUCTURE ATTENDANT
DEFINITION: Under minimal supervision, patrols City parking structures and
downtown mall area to lnsure personal safety of users, Performs related
dutles as requlred.
DISTINGUISHING FEATURES OF THE CLASS: Differs from Parking Checker ln that
Parking Structure Attendant patrols a designated area on foot and issues
citatlons for parking or non-hazardous moving violations which occur wlthln
the parking structures or on the mall while Parklng Checker enforces parking
regulations throughout the City on a 3-wheel vehlcle.
TYPICAL DUTIES:
Patrols on foot City parklng structures and downtown mall area.
Checks stairwells. elevators, restrooms and lobbies for unauthorized
persons or actlvities.
Reports susplcious persons or activities to the Police Department and
requests Pollce assitance.
Reports hazardous. unsafe or lrregular conditions within the patrol area.
Monltors pollee radio calls and responds to situations if required.
Issues parking cltatlons for violations within the parking structures.
Issues cltations for non-hazardous movlng violations (i.e. bike riding
or skate board riding) occurring on the mall.
Provldes lnformation and dlreetlons to the public and asslsts in locating
lost vehicles and reuniting lost children to parents.
Prepares written reports and dally logs. and testifies in court.
BASIC QUALIFICATIONS:
MINIMUM STANDARDS: Applicant must be able to demonstrate the followlng:
Ability to: follow written and oral instructions, prepare wrltten reports~
observe and report hazardous conditions or suspicious actlvltles, walk conslderable
distances daily, perform duties effectively in stressful or emergent condition,
and deal tactfully with the public.
DESIRABLE TRAINING AND EXPERIENCE:
Graduatlon from high school.
SUPERVISION RECEIVED:
Works under technical supervision of a Police Sergeant who makes detailed
work assignments, frequently reviews work ln progress, and carefully reviews completed
work.
SUPERVISION EXERCISED:
None.
~
~TILITIES ~~~AGER
DEFINITION:
operatlon of
the General
=equlred.
ur.de~ admln~st~atlve dlrectlon, dlrects the
~~e Xater, ~aste Water, a~d Cemetery D~V1Sl0ns of
SerVlces Depart~ent. ?er~or~s related dut~es as
TYPICAL DUTIES:
Plans and Clrects cOLstructlon, malntenance, a~d repalr of
water olstrlbutlon system.
D~rects Waste Wa~er and Ce~etery DlvlSlons.
Dlrects pre?aratlon of budget requests and s~??Ortl~9 da~a.
Plans Water D1V1Slon pollcles and cl=ects procedures for
customer servlce, meter readlng, bllllng, and collectlng.
Prepares wrltten reports and recommends strategles to solve
problems related to water, waste water and cemetery operatlons,
lncludlng water conservatlon.
BASIC QUALIPICATIONS:
~INIKUM STANDARDS: Appllcant ~ust be able to demonstrate the
followlng:
Knowledge of: Prlnclples and practLces of utllltles managementi
utlllty bllllng and accountlng procedures; ?rlnClples of waste water
ma~ntenancei and pr~nc~ples of cemetery/mausoleu~ operat~ons.
Abillty to: Supervise utlllty constructlon and ~al~tenance
employees; anc prepare f~nanc~al and wrltten reports.
DESIP~BL2 TR~r~ING AND EXPERIEXCE:
Graduat~on :rom college wlth a bachelor's degree In ?ubllC
or BUSlness ACffilnlstratlon. or Clvll or Kechanlcal Englneerlng.
?our years supervlsory experlence In the constructlon and
malntenance of utlllty dlstrlbutlon systems.
?osseSSlon of an advanced Callfornla Certlflcate lD Water
Treatment Operatlon.
SuPERVISION RECEIVED:
Works u~der acmlnlstratlve supervlslcn of the General SerVlces
Dlrector, who occaslonally reVlews ~ork ~n progress ane perlodlcally
reVlews completed work.
SUPERVISON EXSRCISED:
Exerclses technlcal and aQ~lnlstratlve s~pervlslon over
Admlnlstratlve Water Engineer, Water and Waste Water Superlutendent,
and Cemetery Superlntende~t, occaslonally revle~lng work lr. progress,
and perlodlcally rev~ewlng completed ~or~.
GllY OF SA~TA MONICA
"
WATER PRODUCTION Al"1D TREATMENT PLAJ.~T OPERATOR TRADlEE
DEFINITION: Receives training and a.ss ists in the otlerat1.on
and maintenance of the City's water produc~ion, treatment and
storage fac1.1ities. Performs other related duties.
TYPICAL DUTIES,
LEAm~s ~~~D ASSISTS BY PERFORMI~G u~DER CLOSE SUPERVISION:
Operation and preventive and corrective ma1.ntenance or wel:s,
booster pumps, treatment and sof~ening facilities and reservoirs,
including all mechan1.cal, electrical and electronic cont=ol equ1.p-
manto
Routine chemical tests.
Preparation of reports and system operation and maintenance
records.
Operation of lathe, drill press, a.rc and gas welders, and
other equipment used to fabricate ID1.nOr parts for use 1.n the
water system and controls mechanism.
BASIC QUALIFICATIONS.
MINIMUM STA..~DARDS
the following ...
Knowledge or. operation and TIla1.ntenance of basic mec.hanical
and electrical eQuipment.
Ab~l1.cy to.' follow wricten and ora~ ins~rucclons, denonsc=ace
physical dexterity, perfo~ mathematical calculat~ons, lea~ to
=ead and underscand blueprints and electrical schenarics, perform
at the level of Water Production and Treatment Planc Operator
w1.chin one year of h~re.
Possession of val1.d California driver's license.
Enrollment, during the probationary period, in courses directed
toward certification by the State of California as a Grade 2
Water Treatment Operator. ~ust cbta~n cert~f~cat~on with~n one ?ear.
Appl~cant must be able to demonstrate
DESIRABLE TRAINING fu~D EXPERIE~CE
High School graduation or equivalent.
Two years related experience in mechan~cal or electronic
maintenance.
SUPERVISION RECEIVED:
Works under techn~cal supervision of Water Production and
Treatment Plant Supervisor and Operator who make detailed work
assignments, and frequently review work in progress and upon
completion.
SUPERVISION EXERCISED.
::ione.