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SR-605-000 (24) .. ~ bCJS-OCJCJ 3 PE:SEM:JSS:p CouncIl MeetIng: June 26, 1984 Santa Monica J CalIfornIa JUN 19. TO: Mayor a~d City CouncIl FROM: CIty Staff SUBJECT: App~oval of ClasslflcatIo~ Speclflcatlo~s and AdoptIon of ResolutIon EstabllShi"1g SalarIes For CertaIn Bud- geted PosltlO~ ClasSIfIcatIons. Introduction ThIS report requests approval of three new clasSIfIcatIon specIfIcatIons and o~e revised/retItled classIficatIon specIflca- tIO"i, all related to cha"1ges I nel uded in the proposed 1984-1985 budget. In add 1 tiof'., thIS report requests adoptIon of the at- tached ResolutIon establlshI~g salarIes for certaIn permanent and TI as-need ed" class Ific at Ions l"l conJu":ctlon wIth adoptIon of the F.Y. 84-85 budget. Backgrou~d - New Classlflcatlo~ SpecIfIcations The followIng new clasSlflcatlor: specIfIcatIons are reqUIred to Implement program a"ld organlzatlor:al char.ges contemplated in the proposed 1984-1985 budget: TItle Department 1. AssIstant DomestIc VIolence PolIce Cou'1selor 2. Planning & ZOnl"1g Manager CommunIty & EconomIC Development 3 - 1 - JUH 1 9 !IN 3. ReSIdentIal ConservatIon SerVIce Program Manager General ServIces AssIstant DomestIc VIolence Counselor IS a new posItIon In the Invest Igat 1 ve Bureau of the PolIce Depar tment, r-espor:lsIble fOi ass 1st I ng VIC tims of domestI C v lolence through counsellIng and referral SerVICeS. Planrnng and ZOnll'1g MaJ'1ager IS a new clasSIficatIon iequlred to complete the reorganIzatIon of the Community and EconomiC Development Departme"1t. All other dIVISIons In the Department are currently headed by a specIfically classIfIed dIVISIon head, a~d adoptIon of thIS specIficatIon wIll upgrade a"1 ASSIstant Planner pos~ t~on curre"1tl y allocated to PlannIng and Zoning to a level comparable to the heads of the other dIVISIons. ReSIdentIal ConservatIon SerVIce Program Manager Incorporates d ut I es per formed U'1der a professIor;al serv Ices agreement dur Ing F.Y. 1983-1984. The CIty Attorney has IndIcated that It is inap- proprIate to contlliue to have these dutIes performed under such an arraJ'1geme'1tf and that the pOSItIon should be part of the regu- lar classIfIed serVIce. Background - ReVIsed/RetItled ClasSlfIcatIo~ SpecificatIon One of the recommendations contained 1"1. the F. Y. 1984-1985 pro- posed budget IS to combIne the two classifIcatIons of Tree TImmer - Low and Tree TrImmer - HIgh Into a Single classlficatlO"1. to - 2 - increase fleXlblllty of assIgr.ments on the tree crews. The at- tached specifIcation for Tree T""lmmer IS intended to accomplish thIS purpose. Background - Salar~ Recommendations In addItIon to establishing approprIate salary rates for the new classifIcatIons Ide!1tlfled above J the annual budget development process allows for reVIew of certal'1 permanent posItions, as IdentIfIed by Department Heads, for potential adjustments to sal- ary. ThlS IS an extenSIve process and lncludes thorough analYSIS by the Personr.el Department, CIty Manager, and budget staff. The follOWIng prOVIdes an IndIcatlor: of the criteria used to evaluate the proposed salary changes. 1. DIffIcUlty l~ recrUitIng over the last two years. 2. Abnormal turnover durlng the last two years. 3. Equal pay for the same work conSider at Ions wi thl n the Clty organIzatIon. 4. Likelihood that key staff would depart abse'1t an ad- Justment In compensatIon. a. Labor market for serVIces. b. Incumbent's predISposItIon to leave. The results of thIS reVIew process were Incorporated l~ the pro- posed budget calculatIons. The attached ResolutIon must be adop- ted by CounCIl to Implement the new a~d reVised salary rates. - 3 - Ci ty II as-"'leeded If pOSl t Ion salarIes are stud led annually In con- Junct ion WI th the budget development process. Based on a com- par at 1 ve ex ternal salary survey and Input from Department Head s relative to theIr needs, certaIn lias-needed" clasSifIcations are also recommended for salary adJustments as part of the attached Resolutlon. Recommendation It IS recommended that the Council approve the aforementIoned claSSIfIcatIon specIfIcatIons and adopt the attached Resolution establishI1':g salarIes for certaPl budgeted posItion claSSifIcatIons. Prepared By: /~ Susan E. McCa~thy;/;' - 4 - . . . r /- r ASSIST.~: DOlffiSTIC VIOLE~CE CODKSELOR DEFINITION: Under ~oder2te supervislon, provlces support~ve counseil~ng and referral serv~ces to v~ctims of dQmest~c violence and the~r - fa8~lies. Performs related duties as ~equ~red. TYPICAL DUTIES Rev~ews arrest reDorts related to do~estlc vlolence lnCldents and contacts viC~lrns to offer counselilng and/or referral se~v~ces. Advises ar.d assists pollce-referred cllents, includ~ng ~ndividuals, groups and families lnvolved in domes:lc vlolence, suc~ as assault and battery incidents, battered women and children, sex crimes, a~d a~tempted suicldes. Evaluates domestlc vlolence lnclden~s and makes referrals to approprlate legal and/or social service agencies. Acts as liaison between victims of domestic violence and assig~cd investigato=s. Maintains records on various ~ypes of a~rests to identifv s~cuations potentially leading to domest~c vlolence inc~dents: Part~cipa~es in community organiza~lon ar-d other cOIT~un~ty-based oeetings and Qakes informat~onal presentations. ASSlsts in presenting train~ng sessions on sensltlvi:y to donestlc violence and crisis interven~ion techn~ques for police persunnel. Wr~~es reports and keens records. BASIC QCALIFICATIONS Appllcant must be able to deT.o~strate ~~e M' S. d . ~:...r~J..ml.1r:. :can arcs: followfr:g: Kncwledge of- prlDciples and ~ec~niques or counseling and crisLs lntervention, prlnCl?les of lilterviewing and problem solvlng sethcds, mental heal:h prograns and services avallable co the commur.lcy. Ablllty to: lntervlew cllents, recognlze relevan~ and signiflcanc facts and cake appraprlate actlon, understand and evaluate psychologi- cal, cultural, and social factors affecting behavioral patcerns. wo~k effec~~velv wlth a wlde varletv of dlfferenc agenc~es, organlzaclons and indlvlcuals; con~unlcate effectively i~ verbal and wrltten forn, Possession of a valla drlverls llce~se. . . . ,r r \. Desirable Trainlng: Graduat~oD from an accredited college or university wlth a deg~ee in psychological co~nseling, soclal work or related fielc. One year of experlence perforoing cou~sellng and crisis i~tervention, preferably in a pollce set~lng lTIvolvLrrg aor.es:lc vlole~ce si~uations. Add~tlonal experience may be substlt~ted for degree. SU?ERVISIO~ RECEI~nD' Works under administratlve suoervis~oTI of the Domestic Vlole~ce Counselor, who outlines work, revlews work in progress. and carefully reVl.€FS completed ';vork. SLTERVISION EXERCISED. Hay exercise technlcal suoervlsion over as-needed person:lel? maklng detailed work assignments. frequently =evlewing work in ?rogress, a~d carefully reviewing completed work. . . . , " ,>- PLANNI"1G AND ZONING ,lAN,:;:;SR DEFINITION: Under 3d~Inlstrat~ve directIon, dIrects an~ coordlnat~s the actlvltl~S of t~e Plannln] and Zonln~ Dlvlslon, IncludLng reco~~endln9 changes to the CIty'S zon:ng Ordlna"Ce. Perfocms r~lated duties as r~qulred. TYP1CAL DUTIES: Plans, organIzes and direct t~e actIVitIes of the Plannl~~ anj Zontn] DlvISIon. DIrects develop~ent of proposals and programs to faclllt~t~ proJect lm?lemencatlon. Investigates plannln~ and zoning matters, checking of bU1ldlng proposals for compl1ance w1th coast31, zonIng and envIrQnmental regulations, and r~co~~ends to the DIrector of PlannIng Interpretations of the Zon:n~ Code. ResponSIble for the manager'lent of the Plannln] COTUIl1lS310'1 agenda, work flow and presentatIon as It r~lates to pla~nlng a~d zonIng ~atters. prepares reports, makes presentatlons and coord1nates WIt~ Boards, CommIsslons, CIty departillents and the publlC on future development proJects and plann1ng and zonIng proJects. ASSIsts 1n developIn~ pollcy recommendatlo~ and changes to the zon1ng ordInance for submlSS10~ to Clty off1clals. Prepares and admlnlsters dlv1slon budget; mal~tal~S approprlate records and reports. Tra1ns and superVIses staff. May act for and In the absence of the DIrector of Planoln] and the Zoning Ad,11il"llstrator. BASIC QUALIFIC~TIONS: MlnImum Standar1s: ApplIcant ~ust be able tQ de~onstrate the followlng: Knm~ledge of: pr1ncIples, practices anj procedures of ~oder' munlclpal plannlng~ laws and regulat10ns afEactlng plannIng; and soc1~1, econOffilC and phYSIcal tren~s and staclstlcs affectIng mun~clpal plannIng. AbilIty to: compIle, analyze and lnt~rpret data: ~ake recommendatlons for future plannl:1Q and zon1:1g programs: c~munlcate effectlvely and preclsely orally and In wrltlng~ read and under5t~nd bUlld~ng plans; estdbllsh and ma1nt~1~ eff~ctlve workIng relatIonshIps wlt~ a WIde varIety of IndIVIduals 30d orJanlzatlons; traIn and superVlse staff; and prepare and ad~lnlstar an operat1ng budget. DESIRABLE TRAINING AND EX?ERIE~CE: Graduat Il)!"\ fLQm an acc Led I ted coflege WI t:1 a bache lor' 5 de:;; r28 In Plannlng, ArchItecture, PublIC Ad~In1stratlo~ or a closely reIa ted held. Three years ~rogressLvely responSIble professlo~al r . e . ~ eXperIence in plannIng, zonIng or land use admlnlstratlor, IncludIng relevant experl~nce wIt~ a publIC age~cy. At least or-e year of experl~nce In the superVIsIon of professlonal/ technIcal personnel. SUPERVISION RECEIV8D: Works ~~1er admInIstratIve supervIsIan of DIrector of PlannIng who outllnas work and occasloqally r~VIews work 1n pro;ress and upon completIon. SUPERVISION EXERVISSD: ExerCIses technIcal supervls10n ove= subordInates, nakIng detaIled work assIgnments, frequently r~vlewlng work In progress, and carefully revlewln~ complet8o work. RESIDENTIAL CONSERVATION SERVICE PROGRA~ MANAGER DEFINITION Under admInIstratIve directIon, dIrects and coordInates the CIty'S ReSIdential ConservatIon SerVIces program~ and performs all other related dutIes as assIgned. TYPICAL DUTIES: DIrects and coordInates the ReSIdentIal Conservation Services program. Prepares "Requests for proposals", In conJunctlon WIth the City Attorney's OffIce, for all requIred services, IncludIng audIt/InstallatIon, evaluatIon, and trainIng. prepares and negotIates contracts for all sub-contractors to the program, 10 conJunctlon WIth the CIty Attorney's offIce. Manages and monItors all sub-contracts relatIve to the program to ensure overall program coordination and the achIevement of all program goals. In conjunction With the CalIfornIa Energy CommISSIon, develops and implements training programs for fIeld audItors. Acts as prImary lIaIson WIth local utIlity companIes relatIve to the program~ acts as the City's representative to the program's Management Committee, responsible for program monItorIng. Prepares written and oral reports as reqUired by partiCipatIng utIlIty companIes and regulatory agenCIes. Ensures complIance WIth all applicable federal, state and/or local statutes and regulations. Develops and implements a comprehensIve public InformatIon program relatIve to the proJect, InCluding, as approprIate, media coverage at the local, state and/or natIonal level. Prepares bid speCIfIcatIons for reqUIred supplies, materIals and eqUIpment, and coordinates all procurement actIVitIes WIth the City'S PurchaSIng Agent. ReVIews and keeps informed about applIcable laws, regulatLons and gUIdelInes, as well as SImilar programs operatIng elsewhere. Develops and recommends program goals and objectives, and monItors and evaluates program effectIveness. Recommends and manages the annual budget for the program. Approves payments to sub-contractors In accordance WIth contractual agreements. BASIC QUALIFICATIONS: MInimum Standards: Applicant must be able to demonstrate the follOWIng: Knowledge of: PrinCiples of contract negotIations and contract management~ standard bid solIcitation prinCIples and -practices~ prinCIples and technIques of contract monitorIng and evaluatIon; techniques of effective public information dissemInation~ program monitorIng and evaluation techniques and budget preparatIon and adminIstration. AbIlity to: Interpret and apply complex statutes, regula- tIons and guidelines: prepare "Requests for Proposals" and bId specIf1catlon5~ negotIate and admln1ster contracts: design and carry out an effectIve publIC relations program~ prepare and present oral and wr1tten reports~ and establish and maIntaln effectlve workIng relatlonshlps wIth CIty officials, representa- tlves of utllIty compan1es and other governmental agencies, and the general publIC. Desirable TraInIng and Experlence: Graduation from college with a degree In publIC or business admlnlstratlon, or a closely related fIeld. Three year's progresslvely responsible experience in the preparation, negotiation and management of performance contracts. ExperIence 1n the development and ImplementatIon of residentlal energy conservation programs or other large scale service delIvery program lS hIghly desirable. PosseSSlon of a valid driver's lIcense. SUPERVISION RECEIVED: Works under admIn1stratlve supervis10n of Assistant Director of General SerVIces who outlInes work and occasionally reVIews work In progress and upon completIon SUPERVISION EXERCISED: ExerCIses superViSlon over sub-contractors wlth regard to contract management and CIty clerlcal staff as requlred. TREE TRIMM.ER DEFINITION: Under minImal supervlsion, clImbs, trIms, prunes and removes street and park trees. Performs related duties as requlred. TYPICAL DUTIES Removes lImbs and branches from street and park trees. Removes dead fronds from palm trees. Performs rlgglng by preparlng and operatlng slings and block and tackle assemblIes. Performs tree maIntenance including bracing, cabling, bark tracIng, stakIng, and cavity work. Loads leaves, branches and other debrIS onto trucks. Removes fallen trees. Drlves a truck and operates power equipment such as brush chIpper,power saw, stump cutter, aerIal lift, Selma lift and spray rIg. ASSIsts hlgh clImbers by tending ropes, tools and other equipment. Sets up and removes slgns, cones, blockades and flag warnings for safety control of automotlve and pedestrIan traffic in vICInIty of work area. BASIC QUALIFICATIONS: MINIMUM STANDARDS: ApplIcant must be able to demonstrate the follOWIng: Knowledge of: ropes, lInes and cables~ prIncIples of tree climbing, trImming, prunlng and surgery. AbIlIty to: perform routlne manual labor and work requirIng phYSIcal dexterlty; trIm and prune trees from considerable helghts~ demonstrate phYSIcal agllity; operate lInes and blocks and tackles; tIe various rope knots and hItches~ recognIze symptoms of common tree diseases and apply proper pestiCIde upon instructlon. PosseSSIon of a valId drIver's license. DESIRABLE TRAINING AND EXPERIENCE: Graduatlon from hlgh school supplemented by course in tree maIntenance. Two years' experience performing tree trImmIng or pruning includlng hIgh climbIng. SUPERVISION RECEIVED: Works under technical supervlsIon of a Tree Trimmer SuperVIsor or a SenIor Tree Trimmer, who outlInes work, frequently reVlews work in progress and carefully reVIews completed work. SUPERVISION EXERCISED: May exercise technlcal supervislon over Laborer I and Equlprnent Operator I, making detalled aSSIgnments, frequently revlewing work In progress and carefully reVIeWIng completed work. RESOLUTION NO. 687l(CCS) (City Council Series) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA MONICA ESTABLISHING SALARIES FOR CERTAIN BUDGETED POSITION CLASSIFICATIONS THE CITY COUNCIL OF THE CITY OF SANTA MONICA DOES RESOLVE AS FOLLOWS: SECTION 1: The following monthly salary levels are hereby established for the indicated permanent classifications, effective July 8, 1984: Admln1strative Water Engineer $2958/Month E-Step ($3165/Mo. with PERS) $3927/Month E-Step ($4201/Mo. with PERS) $1788/Month E-Step ($1913/Mo. with PERS) Assistant Director of Transpor- tation Assistant Domest1c Violence Counselor Cr1me Prevention Coordinator $2211/Month E-Step ($2365/Mo. with PERS) - 1 - . 1 . · ,. Domestic Violence Counselor ($2057/Month E-Step ($2200/Mo. with PERS) $1758/Month E-Step ($1881/Mo. with PERS) License Inspector Llcense and Permit Supervisor $2301/Month E-Step ($2462/Mo. with PERS) Planning and Zonlng Manager $3108/Month E-Step ($3325/Mo. with PERS) Programmer Analyst $2803/Month E-Step ($2999/Mo. with PERS) Residential ConservatIon SerVlce Program Manager $2715/Month E-Step ($2905/Mo. with PERS) $3658/Month E-Step ($3914/Mo. with PERS) $2057/Month E-Step ($2200/Mo. with PERS) Utilities Manager Youth Services Counselor SECTION 2: The following hourly salary levels are hereby established for the indicated "as-needed" classifications f effective July 8, 1984: Cashier Clerk $4.90 - $5.15/Hr.** $5.21 - $6.44/Hr.*** $5.00/Hr.* Chief Pool LIfeguard Laborer Tralnee - 2 - l . . Library Page $4.21 - $4.42/Hr.*1 Parking Lot Attendant $5.14/Hr.* Pool LIfeguard $4.76 - $5.88/Hr.*** Recreation Aide $3.90 - $4.81/Hr.*'* RecreatIon Leader $4.31 - $5.32/Hr.*I* Recreation Speciallst $5.73 - $7.08/Hr.I** Sw~mming Pool Manager $7.45 - $7.82/Hr.** I Flat Rate *1 Two Step Range 11* FIrst and Last Steps of Five Step Range SECTION 3: The City Clerk shall certify to the adoption of this Resolution, and thenceforth and thereafter the same shall be 1n full force and effect. APPROVED AS TO FORM: ~-'~lN ROBERT M. MYERS CIty Attorney - 3 - , . . Adopted and approved this 19th day of June, 1984. 5 Mayor I hereby certify that the foregoing Resolution No. 687l{CCS) was duly adopted by the City Council of the City of Santa Monica at a meeting thereof held on 0une 19, 1984 by the following council vote: Ayes: Councilmembers: Conn, Jennings, Press, Zane, and Mayor Edwards Noes: Councilmembers: Epstein and Reed Absent: Counci1members: None Abstain: Councilmembers: None ATTEST: ~~ Ci~y Clerk ) . . I") o .... ::::> 'I .... J'I fl 1) :.J :::::: ", - -i ~ I.< :J 1) > -t ill ,) 1) .... >-l :J >. n - ;..." o ~ ..... :r:: ..... ('j ,..., - ~ ::l l) ..... ofl ~ ~ 0- ill 1-0 Q) U rl ~ ~ o V'I >. IV ~ 1-0 o +.J +.J cr: >. +.J rl U ~ o cO ~ l-< Q) .0 o ~ BEFORE DISTRIBUTION CHECK CONTENT OF DISTRIBUTION OF RESOLUTION # (Jt7,/ . c Council NeetIng Date &:: ~ (/ ALL FOR CITY C~ERK'S ACTION ORDINANCE It Introduced~ Agenda Item # ~ _.J Adopted~ * ALl'lAYS PPBLISH fl.DOPTED ORDlNAN'CES ~ -e fh Cross out Atto:rney I s approval If' A/ [X) back sheet on W:Jrd Processor v Was It amended? /Yu7 . VJ~A f AffirmatIve ~ ~~ )/U---P ~egative: &~r- )flz~' Abstain' j Absent' VOTE ~ DISTRIBUTION~ ORIGINAL to be signed, sealed and filed in Vault. NEWSPAPER PUBLICATION (Date~ ) ) Department origInating staff report ( Management Serv!ce? Lynne Barrette -ordinances only '4. Agency mentIoned In document or staff report (certified ?) SubJect fIle (agenda packet) 1 Counter fIle 1 Others' .\Irport ParkIng Auth. Audl tor.urn I Personnel BUIldIng Dept. PlannIng Police (en- forcement ?) Environ. Servo Finance Purchasing . Fire Recr/Parks General Servo Transportation LIbrary Treasurer Manager SE~D FOU~ COPIES OF ALL ORDINANCES TO~ CODED SYSTEMS, Attn Peter Maclearie 1201 ?fain C;tr~et ~ AV0~. ~ew Jersev_07717 . I r r ,..J.., SEND FOUR COPIES OF ALL QRDTNA NrF~ ~10 ~ PRESIDING JUDGE SANTA NONICA MUNICIPAL COURT 1725 MAIN STREET SA~.!TA I.IONICA, CA 90401 *Check Code sections before sending. TOTAL COPIES ~ .....